Job description

Main Responsibilities:

• Request for quotation from different suppliers.
• Analyze the quotations from all aspects.
• Scan dedicated websites in order to source new tenders.
• Analyze business opportunities/tenders and transmit them to direct supervisor for further analysis.
• Bids Preparation and submittal including Administrative file, Bill of Quantities, Cost Sheets.
• Prepare official agreement letters with clients outlining project scope, deliverables, price and timing.
• Liaise with logistics department and technical department ensuring timely project delivery in line with quality standards.
• Responsible to track project changes and produce updated schedule as agreed with Engineering and Project Management
• Evaluate project activity and report on project progress to direct supervisor.
• Prepare correspondence letters in line with project development and needs, conference calls, minutes of meeting reports, status reports.
• Maintain a systematic filing system of all correspondence related to projects (hard and soft copies).
• Prepare reports on projects status, deliverables, billing, accounts receivable due: identify and organize the required information.
• Ensure adherence to deadlines.
• Creating a database of the existing and new suppliers related to the project department including a technical and price lists library.
• Prepare payment certificate in line with tender’s documents in due time.