Job Description

Roles & Responsibilities

Responsibilities:
Receive, verify, and process booking orders from the Commercial team in line with procedures.
Create and maintain booking schedules and ensure accuracy of data entry.
Issue and manage invoices, credit notes, and ensure timely submission to Accounting and Commercial teams.
Monitor and reconcile booked campaigns against availability, supplier reports, and cost tables.
Coordinate with suppliers for campaign bookings, approvals, and collections.
Ensure all required permits, materials, and documentation are prepared and approved for campaign launches.
Follow up with production teams and printing house on campaign execution (printing, installation, removal) and prepare periodic reports.
Monitor campaign performance, verify installation, and resolve discrepancies (e.g., damaged or missing materials).
Prepare and follow up on General Security censorship papers and other regulatory requirements.
Manage filing, archiving, and reporting for bookings, invoices, and campaign documentation.
Support data entry and verification and reporting for occupancy, turnover, costs, and other monthly/quarterly reports.

Key Competencies:
Strong organizational and time management skill
Attention to detail and accuracy in data entry and verification
Ability to multitask and prioritize effectively
Strong communication and interpersonal skills
Problem-solving and proactive follow-up attitude
Flexibility and adaptability in a fast-paced environment

Technical Skills:
Proficiency in MS Office (Excel, Word, Outlook)
Experience with booking, invoicing, and reporting systems
Basic knowledge of financial processes (invoicing, reconciliation, cost tracking)
Fluency in Arabic and English (French is a plus)
Familiarity with media, advertising, or outdoor booking processes is an advantage