The Procurement Coordinator will oversee and manage the import process of goods and materials from international suppliers. This includes contacting suppliers, tracking shipments, preparing documents, ensuring compliance with customs regulations, and collaborating with other departments to ensure timely delivery of products. The ideal candidate will have strong organizational skills, attention to detail, and a thorough understanding of international trade regulations.
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Key Responsibilities:
1. Shipping and Logistics Management:
o Coordinate the movement of goods from international suppliers to local warehouses.
o Track and monitor import shipments to ensure timely arrival and delivery.
o Communicate with shipping companies, freight forwarders, and customs brokers to ensure smooth transport.
2. Customs and Regulatory Compliance:
o Prepare and manage import documentation, including commercial invoices, bills of lading, and customs declarations.
o Ensure compliance with local and international customs laws and import regulations.
o Handle the payment of duties and taxes and maintain records of payments.
3. Inventory Management:
o Work closely with inventory and warehouse teams to ensure stock is updated upon arrival.
o Follows the inventory regularly and highlight the products for re-order.
o Help coordinate the receipt, storage, and distribution of imported goods.
4. Vendor and Supplier Liaison:
o Maintain relationships with international suppliers and vendors, ensuring that orders are placed, shipped, and received accurately.
o Resolve any issues related to shipment delays, discrepancies, or damaged goods.
5. Communication and Coordination:
o Coordinate with internal departments such as procurement, accounting, and logistics to ensure efficient order fulfillment.
o Provide regular updates on the status of incoming shipments to relevant stakeholders.
6. Documentation and Reporting:
o Maintain accurate records of all import transactions and shipments.
o Prepare regular reports on import status, shipping costs, and delivery performance.
7. Problem Solving:
o Address and resolve any issues or challenges that arise during the import process (e.g., delays, lost shipments, or missing documents).
o Investigate and report any irregularities or errors in shipments.
8. Customer Service:
o Respond to queries from internal teams or customers regarding imported goods, delivery status, or other import-related matters