Job Description

Roles & Responsibilities

Job Summary The Bookkeeper is responsible for maintaining the accuracy and integrity of the company's financial records on a day-to-day basis. Working closely with the operations and administration teams, the Bookkeeper ensures that all financial transactions are correctly recorded, allocated, and reconciled in a timely manner. This is a part-time on-site role that requires a detail-oriented individual who is comfortable working across both the company's internal system and Excel-based tools. The role does not require a senior accounting background but does require financial accuracy, consistency, and a solid understanding of basic bookkeeping principles. I. Core Responsibilities Purchase Order & Invoice Management Review and verify Purchase Orders (POs) created by the operations team to ensure they are complete, accurate, and properly documented. Cross-check Purchase Invoices (PIs) against their corresponding POs to confirm quantities, prices, and supplier details match before any payment is processed. Ensure each PI is correctly allocated to the appropriate account or cost centre within the system identifying the right category based on the nature of the order (e.g. inventory, supplies, equipment). Flag and escalate any discrepancies between a PO and PI to the relevant manager before proceeding. Maintain a clean and organized record of all POs, PIs, and their allocation status. Account Allocation & Transaction Recording Allocate all incoming and outgoing financial transactions to the correct accounts within the system. Ensure payments received are accurately recorded and matched to the right membership, service, or product category. Review and correct any misallocated transactions identified through daily or periodic checks. Maintain consistency in how transactions are categorized to ensure reporting accuracy over time. Inventory Cost Tracking Track the cost of inventory items from the point of purchase through to consumption or sale. Monitor the lifecycle of key inventory items identifying when items are ordered, received, used, and need replenishing. Highlight items with unusual cost patterns, high waste rates, or low turnover to management. Work alongside the operations team to ensure physical stock counts align with system records and cost data. Financial Records & Reporting Maintain up-to-date and accurate financial records across the system and supporting Excel files. Prepare periodic summaries of income, expenses, and inventory costs as requested by management. Ensure all financial documentation (invoices, receipts, payment records) is properly filed and retrievable. Support management with any ad-hoc financial data requests or reconciliation tasks. System & Process Compliance Work within the company's internal system to log, allocate, and review all financial activity. Follow established workflows for PO/PI processing and flag any steps that appear to have been skipped or incorrectly completed. Identify and report any irregularities, misuse, or inconsistencies in financial transactions to management. Suggest improvements to bookkeeping processes where inefficiencies or risks are identified. II. Required Competencies Accuracy & Attention to Detail: Catches errors in figures, allocations, and documentation before they become larger issues. Organisational Skills: Maintains clean, consistent, and retrievable financial records across multiple tools and formats. Integrity & Confidentiality: Handles sensitive financial information with full discretion and professionalism at all times. Communication: Able to clearly flag issues, ask the right questions, and explain financial discrepancies to non-finance team members. Adaptability: Comfortable working across both a custom internal system and Excel-based tools without requiring extensive hand-holding. Proactivity: Does not wait for errors to be flagged actively reviews and verifies records as part of their daily routine. III. Role Requirements Prior experience in a bookkeeping, accounts assistant, or similar finance support role. Solid understanding of basic bookkeeping principles debits, credits, account allocation, and invoice processing. Comfortable working with Excel for data tracking, reconciliation, and reporting. Ability to learn and navigate a custom-built internal management system. High level of reliability and consistency this role depends on daily attention, not occasional check-ins. Lebanese law compliance awareness is a plus familiarity with NSSF, tax filing timelines, or local financial reporting is beneficial but not mandatory. This job description is a guide to the nature of the work and is not an exhaustive list of duties. The post-holder will be expected to adapt to the changing needs of the business and perform other duties as reasonably requested.

Desired Candidate Profile