Job description

We are looking for a motivated, organized, and friendly female candidate to join our team as a Secretary / Office Administrative Assistant.

The successful candidate will support the day-to-day administrative activities of the office and showroom, assist with basic accounting-related tasks, handle paperwork and filing, answer phone calls, and welcome clients and visitors in a professional and welcoming manner.

This is an entry-level position, and training will be provided to the right candidate. We are looking for someone who is reliable, willing to learn, and able to work efficiently in a professional office environment.

Key Responsibilities

• Handle daily office paperwork and administrative tasks.
• Organize, prepare, and maintain documents and records.
• File documents and ensure files are properly organized and easy to retrieve.
• Answer incoming phone calls and direct them to the appropriate person.
• Welcome and assist clients and visitors at the showroom in a polite and professional manner.
• Receive and respond to basic inquiries from clients and visitors.
• Assist the accountant with basic administrative and accounting-related tasks.
• Prepare, organize, and submit documents as required.
• Enter and maintain basic information and records on the computer.
• Make photocopies, scans, prints, and other routine office tasks.
• Help maintain an organized and professional office environment.
• Perform other administrative duties as assigned

Working Hours:

Monday to Friday: 8:00 AM – 5:00 PM

Skills

The ideal candidate should have:

• Good communication skills and a pleasant, professional telephone manner.
• Basic computer skills, including familiarity with Microsoft Word and Excel.
• Good organizational and filing skills.
• Strong attention to detail and accuracy.
• Ability to handle paperwork and maintain organized records.
• Good interpersonal skills and the ability to welcome and communicate with clients professionally.
• Basic understanding of numbers and the ability to assist with simple accounting-related tasks.
• Ability to multitask and prioritize daily responsibilities.
• Good time-management skills.
• A positive attitude and willingness to learn.
• Reliability, punctuality, and a strong sense of responsibility.
• Professional appearance and behavior.
• Ability to work independently as well as as part of a team.

Ideal Candidate:

We are looking for someone who is organized, responsible, friendly, presentable, detail-oriented, and eager to learn. The position is ideal for a candidate looking to start or develop her career in office administration and gain experience in a professional business environment.