The Junior Accountant supports the hotel's Finance Department in maintaining accurate financial records, processing accounting transactions, and ensuring compliance with hotel policies, internal controls, and established accounting procedures.


The position assists with daily accounting operations, including accounts payable, accounts receivable, general ledger entries, reconciliations, and financial reporting, while maintaining the high standards of accuracy, confidentiality, and professionalism expected in a five-star hotel.


2. Key Responsibilities


A. General Accounting


Record daily financial transactions accurately in the hotel's accounting system.


Prepare and post journal entries under the supervision of the Chief Accountant.


Maintain and organize accounting records, invoices, receipts, and supporting documents.


Assist with general ledger maintenance and month-end closing activities.


Ensure that all transactions are properly authorized and supported by documentation.


B. Accounts Payable


Verify supplier invoices against purchase orders, receiving documents, and approved quotations.


Check invoices for accuracy, proper coding, and required approvals.


Assist in preparing supplier payment schedules.


Maintain supplier accounts and follow up on discrepancies.


Ensure invoices are processed according to hotel procedures and payment terms.


C. Accounts Receivable


Assist in monitoring outstanding customer and corporate accounts.


Verify invoices, billing documents, and supporting records.


Follow up on overdue balances with the relevant departments.


Assist with reconciling guest, corporate, and travel-agent accounts when applicable.


D. Cash and Bank Reconciliation


Assist with daily cash, bank, and credit-card reconciliations.


Review supporting documents for cash deposits and payment transactions.


Investigate discrepancies and report unusual transactions to the supervisor.


Maintain proper records of cash movements and bank transactions.


E. Income Audit and Night Audit Support


Assist the Income Auditor with reviewing daily hotel revenue reports.


Check supporting documentation for room revenue, food and beverage sales, and other hotel outlets.


Help reconcile revenue figures between the Property Management System (PMS), Point of Sale (POS) systems, and accounting records.


Report discrepancies to the Income Auditor or Chief Accountant.


F. Cost Control and Inventory Support


Assist in reviewing purchase invoices and departmental expense reports.


Support the Cost Controller with inventory documentation and stock reconciliation.


Help verify food and beverage purchases against receiving records.


Assist in monitoring departmental expenses against approved budgets.


G. Financial Reporting and Administration


Prepare basic accounting schedules and reports as requested.


Assist with month-end and year-end closing procedures.


Maintain organized records for internal and external audits.


Support the preparation of financial statements and management reports.


Perform other accounting duties assigned by the Chief Accountant or Financial Controller.

4. Skills and Competencies


Strong attention to detail and numerical accuracy.


Good organizational and time-management skills.


Ability to meet deadlines and manage multiple tasks.


Good communication and teamwork skills.


Integrity, discretion, and respect for financial confidentiality.


Willingness to learn and develop professionally.


Ability to work effectively in a multicultural hospitality environment.


5. Performance Indicators (KPIs)


Accuracy and timeliness of accounting entries.


Timely processing and filing of supplier invoices.


Completion of assigned reconciliations within deadlines.


Proper maintenance of accounting records and supporting documents.


Timely identification and reporting of discrepancies.


Compliance with hotel policies, financial controls, and audit requirements.