Department: Adidas Franchise Unit
Job Status: Full Timer
Working Hours: Monday till Friday from 9:00 am till 6:00 pm
Location: Head Office - Zalka

SCOPE OF THE JOB:
The Inventory & Procurement Control Specialist is responsible for tracking all inventory movements while maintaining accurate digital records. He/she is also responsible for sourcing and evaluating suppliers, managing quotations, purchase orders, invoices and procurement contracts, while ensuring full compliance with company policies and cost-efficiency goals.

KEY RESPONSIBILITIES:
Stock Controller
- Monitor and record weekly stock movements, including receptions, returns, transfers, and adjustments.
- Verify product returns against credit notes and promptly address any discrepancies.
- Identify and claim discrepancies related to returns and pending receptions.
- Track expected vouchers and validate them against actual receipts.
- Investigate variances in received goods, submit claims to suppliers, and follow up for confirmations and credit notes.
- Process stock adjustments in alignment with issued credit notes and prepare the corresponding PV.
- Reconcile stock discrepancies across Retail Pro, supplier invoices, and credit notes.
- Liaise with store managers, back-office teams, and the Adidas team to resolve stock variances.
- Generate weekly, monthly, and annual inventory reports.
- Assist in annual and periodic stock counts to ensure inventory accuracy.
- Maintain organized and up-to-date digital records of all inventory documentation.
- Coordinate inter-store stock transfers, resolve any inconsistencies, and arrange related shipments.
- Manage inter-company shipments across countries, ensuring accuracy and timely execution.

Procurement
- Source and procure required supplies, equipment, and services for 13 Adidas store locations.
- Request, evaluate, and compare supplier quotations to ensure competitive pricing and quality.
- Monitor order confirmations, delivery timelines, and lead times to ensure timely fulfillment.
- Maintain up-to-date supplier databases, price lists, and procurement records.
- Follow up on supplier invoices, resolve discrepancies, and manage product returns when necessary.
- Contribute to budgeting efforts and support cost-saving initiatives across all stores.
- Coordinate and communicate effectively with suppliers, the accounting team, and store managers.
- Ensure all procurement activities comply with internal policies, procedures, and standards.
- Oversee the management of procurement-related contracts such as cleaning services, consumables, music providers, fire alarm systems, pest control, and other operational services.

Maintenance
- Receive, document, and track maintenance requests from all store locations.
- Prioritize issues and assign work orders to approved maintenance vendors based on urgency and scope.
- Monitor repair progress and ensure timely and effective resolution of maintenance tasks.
- Oversee maintenance contracts, including HVAC, electrical, security systems, and other essential services.
- Maintain detailed databases of suppliers, service schedules, warranties, and maintenance records.
- Monitor and ensure compliance with preventive maintenance schedules across all stores.
- Collect, review, and validate maintenance invoices prior to submission to the accounting department.
- Identify and report recurring issues, repair costs, and equipment failures to support operational improvements.
- Coordinate with landlords and mall management teams as needed to resolve facility-related matters.
- Ensure all stores adhere to Adidas brand standards and operational maintenance guidelines.
- Perform other duties that are aligned & related to the job scope.

JOB REQUIREMENTS:
- Education: Bachelor Degree in Business Administration or equivalent.
- Experience: 2 to 4 years of experience in the field, retail experience is a plus.
- Linguistic Skills: Advanced in written & spoken English.
- Computer Skills: Extensive knowledge in Ms. Office, especially in Excel. Navision experience is a plus