Job Description

Roles & Responsibilities

Front Desk & Communication

- Welcome and greet visitors in a professional and friendly manner

- Answer incoming calls, screen them, and transfer to the appropriate staff

- Handle general inquiries and ensure proper follow-up when needed

- Maintain a professional and organized reception area

Administrative & Office Support

- Assist employees with printing, scanning, filing, and document organization

- Prepare, print, and bind booklets, presentations, and reports

- Type and draft letters, emails, and official documents in both Arabic and English

- Maintain proper filing systems (physical and digital)

Executive Support

- Provide administrative and coordination support to the CEO and GM

- Handle confidential personal and business-related tasks with discretion

- Assist in scheduling meetings, appointments, and follow-ups

HR Support

- Support the HR Manager in administrative tasks when needed

- Assist in organizing interviews, employee documentation, and internal communications

- Maintain confidentiality of employee-related information

Office Coordination

- Manage and book meeting rooms for teams and external visitors

- Coordinate internal meetings and ensure rooms are properly set up

- Greet guests and accompany them to the designated offices

Finance & Operations Support

- Manage petty cash, track expenses, and ensure proper documentation

- Handle supplier payments upon arrival and coordinate with accounting and HR when needed

- Prepare payment orders when processing bill payments and ensure proper approvals and supporting documents are attached

- Support basic procurement and office supply management in coordination with HR