Job Description:

The Executive Assistant is a strategic partner to the National Director, ensuring smooth and efficient management of their priorities and schedule. This role is key in organizing and coordinating meetings, tracking follow-ups, managing communications, supporting high-level governance activities, and enabling the National Director s office to function at peak effectiveness. It requires discretion, initiative, and the ability to manage multiple demands with professionalism and confidentiality.

Supporting National Director

• Coordinate and organize the National Director s calendar, meetings, travel, and engagements.
• Prepare, and follow up on minutes, actions, and outcomes of National Director s meetings and engagements.
• Track National Director s delegated projects to ensure timely progress and reporting.
• Maintain a comprehensive and up-to-date contact database.
• Prepare and facilitate procurement and financial documentation as needed.
• Serve as the primary liaison for internal and external communication on behalf of the National Director

Supporting Senior Leadership Team

• Support SLT meetings: scheduling, documentation, and action tracking.
• Provide executive-level coordination for cross-functional projects.
• Assist with the coordination of events and other office-wide initiatives when required.

Perform other duties as required

• Organize Advisory Council and Board Members meetings, including agenda setting, minutes, and follow-ups.
• Coordinate updates for the National Office Risk Register and governance documents.
• Represent the National Director s office for administrative correspondence as needed.
• Support the National Office s preparedness for humanitarian and emergency responses.

Minimum Requirements:

• University degree or equivalent in Business Administration, or Law or a related field;
• Minimum 2 years of field experience in an administrative function
• Demonstrated experience and knowledge of assistant practices, including clerical, support functions and systems administration.
• Very Good written and spoken English and Arabic languages