Line of Service
Internal Firm Services

Industry/Sector
Not Applicable

Specialism
IFS - Finance

Management Level
Intern/Trainee

Job Description & Summary
Procurement sits within the centralised Finance Function and is managed by the Director of Procurement, the team is responsible for the development of procurement processes, procedures, strategy development, implementation/administration of procurement activities, optimisation of procurement spend via category management, as well as supporting the operational aspects of the agreement with the operations team and spend.


This role is responsible for managing and optimising procurement activities including purchase order (PO) creation, PO termination or cancellation, and catalogue management. The officer ensures cost-effective purchasing and reliable inventory management, contributing to the overall reduction of procurement costs under $50k and tracking savings.

Primary Duties and Responsibilities:

• Financial: Manage the entire lifecycle of purchase orders from creation to termination or cancellation.
• Handle spot buys and Request for Quotation (RFQ) processes to secure products and services at competitive prices.
• Develop and maintain procurement catalogues, ensuring their integration and alignment with business needs.
• Govern catalogue performance, monitoring effectiveness and ensuring compliance with set standards.
• Track savings and manage procurement spend below $50k, ensuring cost efficiencies.
• Collaborate with finance and procurement teams to capture and analyse procurement data, aligning with financial reporting requirements.
• Customer: Build and maintain relationships with suppliers, negotiating terms and managing PO to ensure favourable conditions.
• Support internal stakeholders, ensuring their needs are met promptly and efficiently.
  

• Develop and maintain processes for catalogue development, governance, and performance monitoring.
• Ensure the integration of catalogues with other business systems to enhance procurement operations.
• Track and report key metrics to reduce expenses and improve procurement effectiveness.
• Support risk management strategies and processes to mitigate potential procurement risks.
• Learning & Growth Capture templates and standards into a repository to build the team's own knowledge management database
• Ensures adherence to policies and procedures Responsible for the continuing professional development of self
• Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
  

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements
0%

Available for Work Visa Sponsorship?
No

Government Clearance Required?
No

Job Posting End Date