Main Responsibilities
1. Generating invoices based on completed transactions or services rendered. This involves accurately capturing details such as item descriptions, quantities, prices, and any applicable taxes or discounts and matching the terms agreed upon. (invoicing)
2. Working closely with other departments such as sales, finance, and customer service to streamline invoicing processes and address any issues that arise. (invoicing)
3. Tracking payments to ensure invoices are paid on time. (follow up on the invoice)
4. Keeping thorough records of invoices, payments received, and outstanding balances. (Filing)
5. Organizing and maintaining physical or digital records related to incoming and outgoing deliveries, including delivery notes. (Filing)
6. Providing support to customers or clients regarding billing inquiries or concerns. (customer service)
7. Working closely with the warehouse team to reconcile inventory discrepancies between physical counts and system records. (coordination with the warehouse team)
8. Updating the Warehouse Management System or delivery tracking system with real-time information on the status of the order. (update the Delivery system – Stock control)
9. Communicating with the warehouse team to ensure that inventory movements (receipts, withdrawals, transfers) are accurately recorded in both the warehouse management system (WMS) and the invoicing or accounting system. (coordination with warehouse – updates)
Qualifications:
1. Education: A high school diploma or equivalent in business administration.
2. Experience: 1-3 years in data entry or experience in invoicing, with using software.
3. Technical Skills: Proficiency in computer skills, including familiarity with spreadsheet software (such as Excel)
4. Attention to Details
5. Teamwork and Collaboration: Ability to work collaboratively with other departments.
If you are interested, Please send your cv to [Click to show email]