As a procurement Executive within a construction and operation company , your role will be to facilitate the procurement process , ensuring timely and efficient acquisition of goods , services , and equipment required for constructions projects and ongoing operations .
You will work closely with projects managers , vendors and several departments to source , evaluate , negotiate and manage contracts with suppliers .
Skills
Main duties and responsibilities : Vendor Selection , Purchase order management , Contract administration , inventory control to support the company's construction and operational needs .
1.Procurement planning
- Collaborate with the project manager and department heads to identify the procurement requirements for construction projects and ongoing operations
- conduct market research to get potential suppliers and gather information on pricing , availability and quality of goods and services
2 . Supplier selection and evaluation :
- Evaluate potential suppliers in terms of quality , cost reliability and compliance with company standards
- Review supplier proposals and quotations to determine the most suitable vendors for each procurement requirement
- Negotiate pricing , terms and conditions with suppliers to ensure better agreements while maintaining cost effectiveness .
3. Purchase order Management :
- Generate purchase orders accurately and timely in compliance with company rules & procedures
- Collaborate with project managers and finance department to obtain necessary approvals and funding for purchases
- Monitor purchase order status , track deliveries and resolve any issues or discrepancies
- Coordinate with suppliers to ensure timely delivery of goods , resolving any shipment or quality issues
4. Contract Administration :
- Manage contracts with suppliers and ensure compliance with contract terms , conditions and legal requirements
- Monitor contract expiration dates , renewals , and amendments and maintain a centralized contract database
- Address and resolve any contract disputes or issues in collaboration with legal and project teams
5. Inventory Control :
- Establish and maintain an inventory system to track and control stock levels and construction materials , equipment supplies .
- Collaborate with warehouse staff to ensure accurate and efficient receipt , storage and distribution of materials
- Conduct periodic inventory audits and reconciliations to ensure inventory accuracy and minimize stock shortages or excess.
6. Documentation and Reporting :
- Maintain accurate database of vendor information, purchase orders , contracts and related documents
- Prepare regular reports on procurement activities , including spend analysis , cost savings , and vendor performance metrics
- Provide data and analysis to support budgeting , forecasting and decision-making processes .