Job Description
Roles & Responsibilities
Under the responsibility of the Human Resources Director, the General Services and Automobile Fleet Officer ensures the management, maintenance, and optimization of the company's general resources. He/She ensures to offer employees a functional, secure working environment that complies with regulatory requirements, while ensuring the administrative and operational management of the automobile fleet.
Main responsibilities
1. General services
Ensure the proper functioning, maintenance, and upkeep of premises, equipment, and installations.
Manage leases, participate in the search for new premises and associated negotiations.
Manage relationships with suppliers and service providers: selection, negotiation, contract monitoring, and service control.
Manage general purchases, stock of supplies, and orders while optimizing costs.
2. Automobile fleet management
Ensure the administrative management of the fleet: rental contracts, insurance, registration documents, and regulatory documents.
Guarantee the availability and good condition of vehicles by coordinating maintenance, repair, and renewal operations.
Manage claims, fines, and administrative follow-up of infractions.
Ensure reporting and monitoring of costs related to the automobile fleet.
3. Health, safety, and compliance
Ensure compliance with safety rules and regulatory obligations.
Participate in risk prevention actions and the improvement of working conditions.
Contribute to quality, safety, and environmental initiatives.
4. Support for employees
Respond to requests related to general resources and the automobile fleet.
Organize the setup of new employees and monitor the equipment provided.
Manage allocation forms (equipment, vehicles, tools, and professional works).
Participate in the logistical organization of internal events.