Background

The Logistics Officer will support the South Area Office operations by providing timely and efficient logistical services. Though the JD focuses on procurement operations, the selected candidate is expected to work and support on other logistics aspect like warehouse and assets if needed. Working under the supervision of the Support Manager, the role contributes to the effective implementation of NRC s activities in the South by ensuring compliance with NRC s logistics procedures, donor guidelines, and Lebanese regulations.

Generic professional competencies

• Minimum 1-2 years of experience from working with procurement in a humanitarian/recovery context.

• Previous experience from working in complex and volatile contexts.

• Good English language level written and spoken.

Context related skills, knowledge and experience

• Able to use logistics software and tools, including Excel, fleet tracking, and procurement systems

• Good cultural awareness and sensitivity

Behavioural competencies

• Handling insecure environment

• Planning and delivering results

• Working with people

• Communication with impact and respect

• Coping with change

Roles and responsibilities

The Logistics Officer is responsible for providing support to NRC s logistics operations in the South Area Office. The role primarily focuses on procurement operations, ensuring that all processes are compliant with NRC s Logistics Handbook and donor requirements. The position supports day-to-day operations and ensures the timely procurement of goods and services. The same is expected when needed to work on the assets and the warehouse.

Generic Responsibilities

1. Support staff on procurement procedures, policies, and documents required.

2. Establish and maintain a good professional working relationship with suppliers.

3. Conduct market surveys when necessary.

4. Prepare daily, weekly, and monthly reports required for procurement .

5. Ensure proper filing and archiving for all related procurement documents.

6. Compliance and adherence to NRC policies, guidance and procedures, Logistics Handbook and Logistics policies and procedures.

Specific responsibilities:

Procurement

• Manage and prioritize assigned procurement activities, ensuring procurement processes are properly planned, coordinated, and completed within required timelines.

• Implement NRC s standard procurement practices, procedures, and applicable donor rules, ensuring that all procurement activities comply with established policies, authorizations, and audit requirements.

• Manage assigned procurements through the full procurement cycle, from requisition and solicitation through quotation analysis, evaluation, award, contracting, delivery, payment, and completion, ensuring all required documentation is accurately maintained.

• Track requisitions and ongoing procurements using relevant procurement tracking tools and sheets; monitor progress, identify delays or issues, and take appropriate corrective measures to ensure timely completion.

• Prepare requests for quotations and required procurement documentation; collect and analyse quotations, assess offers against established criteria, provide recommendations, and prepare comprehensive Bid Analysis documents with all relevant information for review and approval by the Procurement Committee or Budget Holder (BH).

• Address procurement-related issues and provide appropriate solutions and recommendations to resolve challenges while maintaining the integrity, transparency, efficiency, and compliance of the procurement process.

• Draft contracts, Purchase Orders, and other procurement-related documents for review, approval, and signature by authorized personnel.

• Liaise and coordinate with suppliers, requesting departments, Finance, logistics, and other relevant stakeholders to clarify requirements, resolve procurement issues, and ensure the successful and timely delivery of goods and services.

• Provide guidance and support to staff on procurement requirements, policies, procedures, and documentation, ensuring procurement activities are conducted correctly and in accordance with NRC and donor requirements.

• Maintain complete and accurate procurement records and supporting documentation in line with NRC standards to ensure proper filing, traceability, and readiness for internal and external audits.

• Maintain and regularly update the supplier information database, including information relevant to regularly purchased goods and services, and support the identification and assessment of suitable suppliers.

• Monitor local market conditions, supplier availability, pricing, and other relevant market developments, and share applicable information with concerned parties to support informed procurement decisions.

• Follow up with Finance on the payment process to ensure timely settlement of approved supplier invoices and that NRC fulfils its contractual and financial obligations to suppliers.

• Prepare and submit the monthly procurement KPI report, ensuring that procurement performance and relevant indicators are accurately captured and reported.

• Perform any other procurement-related duties and tasks as delegated by the line manager.

Critical interfaces

• Coordination with NRC Lebanon Suppliers and Contractors

• Daily coordination with the Finance department

• Coordination with the NRC program staff.

• Coordination with the NRC Lebanon security department