Job Description

Roles & Responsibilities

Key Roles and Responsibilities

A. Programmatic Responsibilities (What the project delivers)

1. Project Planning & Implementation
• Lead the development and execution of detailed implementation plans, ensuring alignment with project objectives, targets, and timelines.
• Translate project proposals into actionable field-level implementation strategies.
• Ensure timely rollout of activities across all project locations.
• Coordinate technical inputs (health, MHPSS, WASH, etc. depending on project scope) into implementation plans.
2. Activity Implementation & Supervision
• Oversee delivery of all project activities (e.g., service provision, outreach, training, distributions, awareness sessions).
• Ensure activities meet quality standards, technical guidelines, and donor requirements.
• Supervise field teams and ensure clarity of roles, targets, and daily execution.
• Troubleshoot implementation challenges and adjust plans as needed.
3. Field Monitoring & Quality Assurance
• Conduct regular field visits to monitor progress against targets and timelines.
• Verify quality of services and adherence to technical standards.
• Identify gaps, risks, and delays and implement corrective actions.
• Ensure accountability to affected populations through feedback mechanisms.
4. Partner & Community Coordination
• Coordinate with implementing partners, community leaders, and local authorities.
• Facilitate community engagement and participation in project activities.
• Ensure community feedback is collected, analyzed, and integrated into programming.
5. Monitoring, Evaluation, Accountability & Learning (MEAL)
• Ensure proper data collection, validation, and reporting in coordination with MEAL teams.
• Track project indicators and ensure achievement of outputs and outcomes.
• Support assessments, surveys, and evaluations.
• Document lessons learned, best practices, and adaptive programming decisions.
6. Reporting & Documentation
• Lead preparation of narrative reports (weekly, monthly, donor reports).
• Ensure accurate and timely reporting of activities, achievements, and challenges.
• Maintain updated project documentation (workplans, trackers, reports, minutes).

B. Operational Responsibilities

1. Logistics & Supply Chain
• Coordinate procurement planning aligned with activity implementation plans.
• Ensure timely sourcing, delivery, and distribution of supplies and equipment.
• Monitor stock levels, warehousing, and asset management.
• Ensure compliance with procurement policies and donor requirements.
2. Human Resources Management
• Support recruitment, onboarding, and deployment of project staff.
• Supervise project staff performance and ensure capacity building where needed.
• Manage staff schedules, leave planning, and field deployments.
• Promote a positive team environment and ensure staff adherence to policies.
3. Finance & Budget Management
• Monitor budget utilization against project plans.
• Support budget forecasting and expenditure tracking.
• Review and validate expenses to ensure compliance with donor regulations.
• Coordinate with finance teams on payments, advances, and financial reporting.
4. Administration & Compliance
• Ensure all project activities comply with organizational policies and donor requirements.
• Maintain proper documentation for audits and reporting purposes.
• Ensure adherence to national regulations and administrative procedures.
5. Safety, Security & Risk Management
• Monitor security context and adapt implementation accordingly.
• Ensure compliance with safety and security protocols during field operations.
• Identify operational and programmatic risks and implement mitigation measures.

C. Integrated Coordination Role (The bridge function)

• Align program needs with operational planning (HR, logistics, finance).
• Ensure resources are mobilized in advance of activity implementation.
• Facilitate coordination between program, operations, and support departments.
• Support emergency response scale-up and flexible reprogramming when needed.
• Provide regular updates to senior management on both programmatic progress and operational constraints.

D. Representation & External Coordination

• Represent the organization in coordination meetings, clusters, and stakeholder forums.
• Liaise with donors, partners, and authorities as needed.
• Support visibility and communication of project achievements.

Desired Candidate Profile

Bachelor s or Master s degree in public health, international development, business administration, or related field.

Minimum 5 8 years of experience in humanitarian/development settings.

Proven experience managing both programmatic and operational components.

Strong experience in project planning, implementation, and reporting.

Experience in logistics, HR, and financial coordination.

Experience in complex/emergency contexts, preferably Lebanon.

Skills & Competencies

• Strong leadership and coordination skills
• Ability to manage integrated program and operations functions
• Excellent communication, reporting, and stakeholder engagement skills
• Strong analytical, problem-solving, and decision-making abilities
• Ability to work under pressure and manage competing priorities

Languages

Fluency in Arabic and English required