Job Description

Roles & Responsibilities

Job Title: Personal Assistant

Position Title: Personal Assistant

Department: Administration

Location: Head Office Lebanon

Position Overview

The Personal Assistant provides high-level executive and personal support to the CEO, managing

travel, calendars, meetings, and documentation with complete discretion. Acts as a central

coordinator across internal teams and external partners, ensuring seamless handling of business

and personal matters with exceptional organization, confidentiality, and flexibility across time

zones.

Key Responsibilities

• Manage complex business and personal travel, including multi-city flights, hotels,

transport, dining, and activities; prepare detailed itineraries and briefing packs.

• Send reminders for CEO’s calendar, meetings, and personal commitments.

• Prepare quotations, PRs, and POs, and coordinate approvals and payments with

accounting.

• Handle personal and business payments, petty cash, and expense tracking.

• Organize internal meetings and conferences.

• Manage recruitment and onboarding of the CEO’s personal staff.

• Handle contracts, visas, insurance, employee records, residencies, and personal

documentation and ensure they are up to date.

• Managing documents for approval and signature.

• Follow up with suppliers and ensure all personal arrangements and requirements are

completed efficiently.

• Coordinate with drivers, domestic staff, and external service providers.

• Assist with household administration, documentation, and record-keeping.

• Maintain confidentiality and handle sensitive information with discretion.

• Provide constant availability and support, including outside regular working hours and

during holidays, to handle urgent matters, especially across different time zones.

Minimum Qualification / Experience

• 3+ years supporting senior executives

• Strong organizational and communication skills

• Proven discretion and confidentiality

• Ability to manage complex schedules and trave