Position Summary:

The Portfolio Project Coordinator will play a key role in establishing and managing a comprehensive project portfolio management system. This role requires strong organizational, communication, and analytical skills to support multiple projects and teams effectively.

Key Responsibilities:

• Project Support: Help Business and IT teams follow project guidelines and processes.
• Documentation: Prepare and update documents for meetings, including taking notes and tracking tasks.
• Data Handling: Collect and maintain accurate data related to projects and processes.
• Communication: Serve as the main contact for team members and stakeholders, providing updates on project progress.
• Process Knowledge: Understand and apply project management processes effectively.
• Reporting: Create reports on project progress, resource use, and overall performance. Help analyze project data to find trends and risks.
• Managing Multiple Projects: Oversee several projects at once, including those with international teams.
• Building Relationships: Develop and maintain good working relationships, ensuring confidentiality when necessary.

Required Skills:

• Project Management Knowledge: Understanding of Project Portfolio Management and Project Management methodologies.
• Technical Proficiency: Skilled in Microsoft Office applications, especially Excel.
• Data Management: Strong abilities in managing and reporting data.
• Organizational Skills: Highly organized, detail-oriented, and able to manage multiple tasks efficiently.
• Communication & Collaboration: Effective communicator with strong interpersonal skills. Able to work collaboratively with teams.
• Analytical Thinking: Strong problem-solving and analytical skills.
• Language Skills: Fluent in English (written and spoken).
• Travel: Willingness to travel as required.

Good to Have:

• Additional Technical Tools: Familiarity with project management tools like Airtable, JIRA, and Orchestra.
• Advanced Excel Skills: Expertise in advanced Excel functionalities.
• Technological Knowledge: Proficiency in O365, SharePoint, and other relevant collaboration tools.
• Language Skills: Proficiency in French.