وظائف i-manage

<p>The role supports finance activities such as cash management, invoice coordination, documentation follow up, and vendor communication.</p><p><strong>Finance &amp; Accounting Support</strong></p><ul><li>Manage and maintain proper filing of all accounting and financial documents (invoices, receipts, vouchers, bank documents, etc.).</li><li>Perform daily cash counts when required and ensure proper documentation.</li><li>Manage petty cash and maintain proper supporting documentation.</li><li>Prepare petty cash reconciliation and submit reports to the finance department.</li><li>Assist in collecting and organizing supplier invoices and supporting documents.</li><li>Coordinate invoice submission to the finance department for processing.</li><li>Track office-related expenses and maintain expense logs.</li><li>Support purchase requests for office supplies and administrative purchases.</li><li>Follow up with vendors regarding invoices, payments, and documentation when necessary.</li><li>Provide general support to the Finance Department and perform other finance-related tasks assigned to support departmental operations.</li><li>Schedule and oversee vendor visits and maintenance appointments to ensure minimal disruption to daily operations.</li></ul><p><strong>Key Performance Indicators (KPIs)</strong></p><ul><li>Timeliness 100% of assigned tasks completed within agreed timelines.</li><li>Accuracy Error rate in data entry, recordkeeping, and vendor coordination kept below 2%.</li><li>Internal Feedback Quarterly feedback from departments and office leadership showing 80% satisfaction with admin support.</li><li>Confidentiality &amp; Accuracy Zero breaches of confidentiality and 100% compliance with P&amp;C and data handling protocols.</li></ul><p><strong>Core Competencies</strong></p><ul><li>Service Orientation Dedicated to making others productive and comfortable.</li><li>Organizational Skills Keeps systems in place, meets deadlines, and manages multiple tasks.</li><li>Communication Clear, professional, and proactive in written and verbal interactions.</li><li>Initiative Anticipates needs and takes ownership without waiting for instruction.</li><li>Trust &amp; Discretion Maintains confidentiality and represents the brand professionally.</li><li>Confidentiality &amp; Discretion Ability to handle sensitive employee information with professionalism.</li></ul><p><strong>Technical Skills</strong></p><ul><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Comfort with using shared drives, digital filing systems, and basic office equipment.</li><li>Ability to manage light invoicing and petty cash procedures.</li></ul><p><strong>Language Requirements</strong></p><ul><li>Fluency in English and Arabic (written and spoken).</li><li>French is a plus.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>2+ years of experience in administrative support or office coordination roles, or finance assistance roles</li><li>Diploma or degree in Accounting, Finance, Business Administration, or a related field.</li><li>Good knowledge of accounting principles.</li><li>Good excel and Microsoft office skills</li><li>Familiarity with handling confidential information and sensitive tasks.</li><li>Experience working cross-functionally in a fast-paced environment.</li><li>Fluency in English and Arabic (written and spoken).</li><li>French is a plus.</li></ul>

<p>The role supports finance activities such as cash management, invoice coordination, documentation follow up, and vendor communication.</p><p><strong>Finance &amp; Accounting Support</strong></p><ul><li>Manage and maintain proper filing of all accounting and financial documents (invoices, receipts, vouchers, bank documents, etc.).</li><li>Perform daily cash counts when required and ensure proper documentation.</li><li>Manage petty cash and maintain proper supporting documentation.</li><li>Prepare petty cash reconciliation and submit reports to the finance department.</li><li>Assist in collecting and organizing supplier invoices and supporting documents.</li><li>Coordinate invoice submission to the finance department for processing.</li><li>Track office-related expenses and maintain expense logs.</li><li>Support purchase requests for office supplies and administrative purchases.</li><li>Follow up with vendors regarding invoices, payments, and documentation when necessary.</li><li>Provide general support to the Finance Department and perform other finance-related tasks assigned to support departmental operations.</li><li>Schedule and oversee vendor visits and maintenance appointments to ensure minimal disruption to daily operations.</li></ul><p><strong>Key Performance Indicators (KPIs)</strong></p><ul><li>Timeliness 100% of assigned tasks completed within agreed timelines.</li><li>Accuracy Error rate in data entry, recordkeeping, and vendor coordination kept below 2%.</li><li>Internal Feedback Quarterly feedback from departments and office leadership showing 80% satisfaction with admin support.</li><li>Confidentiality &amp; Accuracy Zero breaches of confidentiality and 100% compliance with P&amp;C and data handling protocols.</li></ul><p><strong>Core Competencies</strong></p><ul><li>Service Orientation Dedicated to making others productive and comfortable.</li><li>Organizational Skills Keeps systems in place, meets deadlines, and manages multiple tasks.</li><li>Communication Clear, professional, and proactive in written and verbal interactions.</li><li>Initiative Anticipates needs and takes ownership without waiting for instruction.</li><li>Trust &amp; Discretion Maintains confidentiality and represents the brand professionally.</li><li>Confidentiality &amp; Discretion Ability to handle sensitive employee information with professionalism.</li></ul><p><strong>Technical Skills</strong></p><ul><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Comfort with using shared drives, digital filing systems, and basic office equipment.</li><li>Ability to manage light invoicing and petty cash procedures.</li></ul><p><strong>Language Requirements</strong></p><ul><li>Fluency in English and Arabic (written and spoken).</li><li>French is a plus.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>2+ years of experience in administrative support or office coordination roles, or finance assistance roles</li><li>Diploma or degree in Accounting, Finance, Business Administration, or a related field.</li><li>Good knowledge of accounting principles.</li><li>Good excel and Microsoft office skills</li><li>Familiarity with handling confidential information and sensitive tasks.</li><li>Experience working cross-functionally in a fast-paced environment.</li><li>Fluency in English and Arabic (written and spoken).</li><li>French is a plus.</li></ul>

Summary of Position <br> <br>The role supports finance activities such as cash management, invoice coordination, documentation follow‑up, and vendor communication. <br> <br>Duties & Responsibilities <br> <br>Finance & Accounting Support <br>● Manage and maintain proper filing of all accounting and financial documents (invoices, receipts, vouchers, bank documents, etc.). <br>● Perform daily cash counts when required and ensure proper documentation. <br>● Manage petty cash and maintain proper supporting documentation. <br>● Prepare petty cash reconciliation and submit reports to the finance department. <br>● Assist in collecting and organizing supplier invoices and supporting documents. <br>● Coordinate invoice submission to the finance department for processing. <br>● Track office-related expenses and maintain expense logs. <br>● Support purchase requests for office supplies and administrative purchases. <br>● Follow up with vendors regarding invoices, payments, and documentation when necessary. <br>● Provide general support to the Finance Department and perform other finance-related tasks assigned to support departmental operations. <br>● Schedule and oversee vendor visits and maintenance appointments to ensure minimal disruption to daily operations. <br> <br>Key Performance Indicators (KPIs) <br>• Timeliness – 100% of assigned tasks completed within agreed timelines. <br>• Accuracy – Error rate in data entry, recordkeeping, and vendor coordination kept below 2%. <br>• Internal Feedback – Quarterly feedback from departments and office leadership showing ≥ 80% satisfaction with admin support. <br>• Confidentiality & Accuracy – Zero breaches of confidentiality and 100% compliance with P&C and data handling protocols. <br> <br>Qualifications <br>• 2+ years of experience in administrative support or office coordination roles, or finance assistance roles <br>• Diploma or degree in Accounting, Finance, Business Administration, or a related field. <br>• Good knowledge of accounting principles. <br>• Good excel and Microsoft office skills <br>• Familiarity with handling confidential information and sensitive tasks. <br>• Experience working cross-functionally in a fast-paced environment. <br> <br>Core Competencies <br>• Service Orientation – Dedicated to making others productive and comfortable. <br>• Organizational Skills – Keeps systems in place, meets deadlines, and manages multiple tasks. <br>• Communication – Clear, professional, and proactive in written and verbal interactions. <br>• Initiative – Anticipates needs and takes ownership without waiting for instruction. <br>• Trust & Discretion – Maintains confidentiality and represents the brand professionally. <br>• Confidentiality & Discretion – Ability to handle sensitive employee information with professionalism. <br> <br>Technical Skills <br>• Proficiency in Microsoft Office Suite and Google Workspace. <br>• Comfort with using shared drives, digital filing systems, and basic office equipment. <br>• Ability to manage light invoicing and petty cash procedures. <br> <br>Language Requirements <br>• Fluency in English and Arabic (written and spoken). <br>• French is a plus