وظائف سكرتارية في لبنان

The Administrative Engineer is responsible for overseeing engineering administrative functions while leading the Estimation, Procurement, and Contracts departments. The role ensures effective project coordination, accurate cost estimation, efficient procurement, and proper contract administration to support the successful delivery of construction projects. <br> <br>Responsibilities <br>Lead the Estimation, Procurement, and Contracts departments. <br>Prepare and review project estimates, tender documents, BOQs, and pricing. <br>Manage procurement activities, including supplier selection, negotiations, and purchasing. <br>Review, negotiate, and administer contracts with clients, suppliers, and subcontractors. <br>Coordinate with project managers, consultants, and other stakeholders to ensure smooth project execution. <br>Monitor project costs, procurement schedules, and contractual obligations. <br>Prepare reports, maintain project documentation, and ensure proper document control. <br>Identify commercial and contractual risks and recommend appropriate solutions. <br>Ensure compliance with company policies, project requirements, and contractual terms. <br>Lead and support departmental staff while driving continuous improvement. <br> <br>Qualifications <br>Bachelor's degree in civil, Mechanical, or Electrical Engineering, or a related field. <br>Minimum 7 years of experience in the construction industry. <br>Strong experience in Estimation, Procurement, and Contract Management. <br>Excellent leadership, negotiation, communication, and organizational skills

**Accountant & Administrative Officer – Zalka | Immediate Start** <br> <br>We are hiring an **Accountant & Administrative Officer** to handle daily accounting operations and administrative follow-up. <br> <br>**Monthly salary:** USD 750 basic + USD 150 transportation allowance. <br>**Working hours:** 8:30 AM–5:30 PM. <br> <br>**Key responsibilities:** <br> <br>* Prepare and post journal vouchers (JVs), invoices, receipts, and payments. <br>* Perform bank reconciliations and reconcile customer and supplier accounts. <br>* Prepare and post payroll entries. <br>* Manage petty cash and supporting documents. <br>* Prepare VAT declarations and follow up on submissions. <br>* Handle NSSF paperwork, declarations, and follow-up. <br>* Handle contract renewals and related formalities at the Ministry of Finance (MoF). <br>* Maintain accounting records, contracts, employee files, and administrative documents. <br>* Track renewal dates and coordinate paperwork with relevant public authorities. <br>* Provide day-to-day office administration and carry out related accounting and administrative duties as assigned. <br> <br>**Requirements:** <br> <br>* University degree in Accounting or Finance. <br>* Minimum **3 years of relevant accounting experience**. <br>* Practical knowledge of Lebanese VAT, NSSF procedures, payroll, and bank reconciliation. <br>* Proficiency in Excel and accounting software. <br>* Strong organization, accuracy, and follow-up skills. <br>* Willingness to handle both accounting and administrative responsibilities, including external visits when required. <br>* **Must be available to start immediately.** <br> <br>**This is a combined accounting and administration position. Contract renewals, government paperwork, and administrative follow-up are integral responsibilities of the role.** <br> <br>Send your CV to **[gmt.outdoormedia@gmail.com](mailto:gmt.outdoormedia@gmail.com)**, using **“Accountant & Administrative Officer – Zalka”** as the subject. Please include your earliest available starting date

Rejoignez une aventure en pleine croissance ! <br> <br>Depuis 2011, RISK CONTROL s'impose comme un acteur de référence du Contrôle Technique Construction (CTC), aux côtés de ses clients pour sécuriser leurs projets de construction et de réhabilitation. Portée par une équipe jeune, dynamique et animée par l'exigence de la qualité, notre société connaît une croissance soutenue — et c'est dans cet élan que nous recherchons notre futur(e) allié(e) au quotidien. <br> <br>Votre rôle : le pivot qui fait avancer l'entreprise <br> <br>Bien plus qu'un poste administratif, ce rôle est au cœur de notre organisation. Vous serez l'interface privilégiée entre nos clients, nos équipes techniques et notre direction, et un maillon essentiel de la fluidité de nos opérations : <br> <br>Accueillir et filtrer les appels avec professionnalisme <br>Orchestrer la gestion du courrier <br>Préparer et suivre nos réponses aux appels d'offres, papier comme dématérialisés <br>Accompagner chaque affaire de A à Z : du devis jusqu'à la clôture du chantier (rapports, facturation…) <br>Piloter le tableau de bord de l'activité <br>Gérer les agendas avec rigueur et anticipation <br>Mettre en forme des documents à forte valeur ajoutée <br>Veiller au recouvrement des factures en retard <br>Porter la voix de nos clients à travers le suivi des enquêtes de satisfaction <br>Structurer et archiver les affaires clôturées <br> <br>Ce que nous recherchons <br> <br>Un excellent niveau de français, à l'écrit comme à l'oral <br>Une maîtrise solide du Pack Office <br>Une bonne connaissance des techniques de gestion administrative et de secrétariat <br>BaC+2 minimum, ou une expérience équivalente d'un an minimum sur un poste similaire <br> <br>Ce que nous offrons <br> <br>Un CDI à temps plein, pour construire une vraie trajectoire avec nous <br>Un poste basé à Beyrouth <br>L'opportunité d'évoluer au sein d'équipes performantes, formées en continu, où la qualité du service n'est jamais un mot vide de sens

We are looking for an organized, responsible and friendly administrative & Collection officer to join our team and handle the daily administrative and payment follow up operations of our gymnastics academy. <br> <br>Main Responsibilities : <br> <br>- Handle daily administrative operations. <br>- Manage registrations membership and student files. <br>- Coordinate and update class schedules and private sessions. <br>- Communicate with parents regarding registrations and academy policies. <br>- Follow up monthly tuition fees and outstanding dues. <br>- Handle parent inquiries and provide professional customer service. <br>- Follow up missed sessions and membership renewals. <br>Perform other administrative tasks assigned by management. <br> <br>Requirements: <br>- Excellent organizational and Follow-up skills. <br>- Good Knowledge of Microsotft office, especially Excel. <br>- Responsible, Reliable, detail oriented and punctual. <br> <br>Location: Kaslik

Candidate must have great administrative skills <br>Handles booking of artist for entertainment and events <br>Can handle the logistics for travel bookings and hotels for artists <br>English is a must <br>Flexible <br>Might attend to events

Screens, prioritizes, dispatches, and follows up on requests, calls, and correspondence <br>• Flags issues and delays; produces and updates the timeline, schedule, attendance, and other tools <br>• Manages management appointments and organizes meetings both between Senior Management officials and with outside contacts <br>• Takes the minutes of meetings in which decisions are to be made, tracks and follows up the deadlines involved <br>• Make travel arrangements by ensuring the trip procedure (ticketing, hotels, transportation, gifts, luggage allowance, cancellation, and changes policies) <br>• Keeps her/his knowledge and skills up to date on standard computer technology (e-mail, information-sharing, records-management, intranet, company logos, business cards, extensions, phone numbers, and email signatures – when needed to update, etc.), informs users on new information management tools <br>• Liaise with other staff members or assistants to delegate tasks and ensure completion <br>• Follow up on delegated tasks to ensure timely execution <br>• Archiving and maintaining databases and filing systems <br>• Preparing old and new reports, presentations, and briefs <br>• Handle tenders, pricing, offers, placing orders, and organising shipments of product and follow up

‼️ PRIMETALENT IS HIRING ‼️ <br> Salary around $800 <br> <br>We are hiring a Female Admin Assistant for our reputable company in Jounieh. <br> <br>Key Responsibilities: <br>• Handle incoming calls, emails & correspondence professionally <br>• Provide administrative support and office tasks <br>• Schedule appointments & manage calendars <br>• Prepare reports & documents as needed <br> <br>Key Qualifications: <br>• Degree in Business Administration, Office Management or similar <br>• 1+ years of Experience as an Admin Assistant <br>• Organized, discreet, reliable & tech-savvy <br>• Fluency in English <br> <br>We are offering: <br>• Working Days Mon to Fri from 8:00 AM till 5:00 PM <br>• Salary around $800 <br>• NSSF <br> <br>Interested candidates can send their CVs via WhatsApp on 81795407 or email us at info@primetalentlb.com mentioning Admin Assistant / Jounieh in the subject line

The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations. <br>Qualifications <br> <br> <br> <br> Communication skills to interact effectively with internal and external stakeholders. <br>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping. <br>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly. <br>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines. <br>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment. <br>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus. <br>High school diploma required; business administration or a related field is an advantage

The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations. <br>Qualifications <br> <br> <br> <br> Communication skills to interact effectively with internal and external stakeholders. <br>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping. <br>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly. <br>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines. <br>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment. <br>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus. <br>High school diploma required; business administration or a related field is an advantage. <br>email: hr.coordinator2@u-foodsal.com <br>phone: 70-590626

<p>Provide administrative support to the team and daily office activities. Manage documents, records, and filing systems. Coordinate meetings, schedules, and internal communications. Prepare reports, presentations, and administrative documents. Handle data entry and maintain accurate records. Support invoice processing and basic office coordination. Assist with other administrative tasks as required.</p>

Provide administrative support to the team and daily office activities. <br>Manage documents, records, and filing systems. <br>Coordinate meetings, schedules, and internal communications. <br>Prepare reports, presentations, and administrative documents. <br>Handle data entry and maintain accurate records. <br>Support invoice processing and basic office coordination. <br>Assist with other administrative tasks as required

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives.</p><p>The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Communication skills to interact effectively with internal and external stakeholders.</li><li>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping.</li><li>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly.</li><li>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines.</li><li>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment.</li><li>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus.</li><li>High school diploma required; business administration or a related field is an advantage.</li></ul><p></p></section>

Female Office Assistant – Jdeideh (Metn) <br>Urgently hiring a Female Office Assistant with basic accounting experience for a company in Jdeideh. <br>Responsibilities include basic invoicing, payment tracking, handling emails and calls, and assisting with daily office tasks. <br> <br>Schedule: Monday - Friday | 8:00 AM–5:00 PM <br>Salary: USD 700 + other benefits <br>Send your CV to: deploya.lb@gmail.com

<p>We are hiring a *Female HR &amp; Administrative Assistant* for our reputable company in *Jounieh.*</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain employee records, HR documents &amp; files</li><li>Support daily HR operations &amp; ensure compliance</li><li>Provide administrative support and office tasks</li><li>Schedule appointments &amp; manage calendars</li><li>Handle incoming calls, emails professionally</li><li>Prepare reports &amp; documents as needed</li></ul><p><strong>Desired Candidate Profile</strong></p><p><strong>Key Qualifications:</strong></p><ul><li>Degree in Business Administration or Human Resources</li><li>*1+ years of Experience* as an HR / Admin Assistant</li><li>Organized, discreet, reliable</li><li>*Fluency in English*</li></ul>

*‼ PRIMETALENT IS HIRING ‼* <br> *Salary around $1,000* <br> <br>We are hiring a *Female HR & Administrative Assistant* for our reputable company in *Jounieh.* <br> <br>*Key Responsibilities:* <br>• Maintain employee records, HR documents & files <br>• Support daily HR operations & ensure compliance <br>• Provide administrative support and office tasks <br>• Schedule appointments & manage calendars <br>• Handle incoming calls, emails professionally <br>• Prepare reports & documents as needed <br> <br>*Key Qualifications:* <br>• Degree in Business Administration or Human Resources <br>• *1+ years of Experience* as an HR / Admin Assistant <br>• Organized, discreet, reliable <br>• *Fluency in English* <br> <br>*We are offering:* <br>• Working Days Mon to Fri from 8:00 AM till 5:00 PM <br>• Medical Insurance & NSSF <br>• Salary around *$1,000* <br> <br>Interested candidates can send their CVs via WhatsApp on *81795407* or email us at info@primetalentlb.com mentioning *Female HR & Administrative Assistant* in the subject line

Job Overview <br>The Office & Tenant Assistant is the first point of contact for visitors, employees, and tenants. The role ensures a smooth front desk operation, provides tenant support, coordinates service requests, and supports internal departments through administrative, facilities, and quality-related tasks. The role is support-focused, execution-based, and operates under guidance from managers and department heads. <br> <br>Key Responsibilities <br>1. Front Desk & Visitor Management <br>• Welcome and greet visitors in a professional and friendly manner. <br>• Guide visitors to relevant floors, elevators, or meeting areas. <br>• Ensure visitor comfort while waiting (water, assistance, etc.). <br>• Notify employees of visitor arrivals and ensure prompt attendance. <br> <br>2. Call Handling & Communication <br>• Answer incoming calls professionally and direct them to the correct department. <br>• Take accurate messages and ensure timely follow-up. <br>• Act as a communication link between tenants, internal teams, and service providers. <br> <br>3. Tenant Support & Relations <br>• Serve as the primary point of contact for tenants for inquiries, complaints, and requests. <br>• Handle tenant concerns with empathy and professionalism. <br>• Follow up on escalated or complex issues with internal departments. <br>• Conduct regular tenant check-ins and gather feedback. <br>• Support community activities and events to ensure a seamless tenant experience. <br> <br>4. Service Ticket & Request Coordination <br>• Manage service tickets submitted through the BDD application. <br>• Track, document, and follow up on all tickets until closure. <br>• Coordinate with IT, Engineering, Procurement, and Accounting for resolutions. <br>• For requests requiring quotations: <br>o Obtain and share quotations. <br>o Follow up on approvals. <br>o Confirm completion of works. <br>• Prepare weekly ticketing and tenant support reports. <br> <br>5. Facility & Service Provider Coordination (Support Role) <br>• Support the monitoring of cleaning, maintenance, security, and valet teams. <br>• Report service issues, incidents, and operational risks. <br>• Follow up on corrective actions with service providers. <br>• Support inspections and quality checks when requested. <br> <br>6. Administrative & Internal Support <br>• Support Accounting with: <br>o Receiving invoices and documents. <br>o Coordinating messenger deliveries. <br>o Handling petty cash reports and invoice sharing. <br>• Support HR with: <br>o Internal event coordination. <br>o Uniform records. <br>o Expat papers follow-up. <br>o Proxies for messengers. <br>o Employee birthday visuals (Canva). <br> <br>7. Office & Facilities Administration <br>• Manage kitchen supplies, snack bar, and stationery. <br>• Monitor inventory and submit replenishment requests. <br>• Ensure shared spaces are clean and report issues. <br>• Conduct basic office checks and report damages. <br>• Scan and maintain maintenance contracts. <br> <br>8. Access Cards & Connectivity Support <br>• Coordinate access card requests with IT and BDD. <br>• Report lost or faulty cards. <br>• Support tenants with Ogero landline and internet connectivity processes. <br> <br>9. Messenger & Delivery Coordination <br>• Distribute tasks fairly among messengers. <br>• Track deliveries using the messenger tracking sheet. <br> <br>Required Skills & Qualifications <br>• Diploma or Bachelor’s degree in Business Administration or related field. <br>• 1–3 years of experience in reception, admin, or customer service roles. <br>• Strong communication and interpersonal skills. <br>• High attention to detail and organization. <br>• Ability to multitask and follow up on tasks. <br>• Basic knowledge of MS Office and ticketing systems. <br>• Customer-focused and solution-oriented mindset

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> About the job Front Desk &amp; Office Administrator <p><strong>Location:</strong> Beirut, Lebanon</p><br> <p><strong>Industry:</strong>&nbsp;Building Materials&nbsp;</p><br> Role Overview <p>We are looking for a proactive and highly organized <strong>Front Desk &amp; Office Administrator</strong> to ensure the smooth day-to-day operation of our office. This role serves as the first point of contact for visitors, employees, and service providers while overseeing reception activities, office administration, facilities coordination, and workplace readiness.</p><br> Key Responsibilities <ul><li>Welcome visitors, customers, and employees in a professional and friendly manner.</li><li>Manage incoming calls, mail, courier services, and meeting room bookings.</li><li>Coordinate office maintenance, facilities, and external service providers.</li><li>Monitor office supplies, inventory, and procurement requests.</li><li>Ensure the office remains clean, organized, and fully operational.</li><li>Manage petty cash records and support routine administrative activities.</li><li>Coordinate office arrangements for meetings, training sessions, visitors, and company events.</li><li>Support onboarding by preparing workstations and coordinating with HR and IT.</li><li>Ensure compliance with office health, safety, and housekeeping standards.</li></ul> Requirements <ul><li>Bachelor's degree in Business Administration or a related field.</li><li>2–5 years of experience in office administration, front desk, office management, or a similar role.</li><li>Fluency in Arabic and English (French is an advantage).</li><li>Proficiency in Microsoft Office (Word, Excel, and PowerPoint).</li><li>Strong organizational, communication, and coordination skills.</li><li>Excellent customer service orientation and interpersonal skills.</li><li>Ability to manage multiple tasks with strong attention to detail.</li><li>Professional appearance, integrity, and ability to maintain confidentiality.</li></ul> <br> <br> </div>

Job Overview <br>The Office & Tenant Assistant is the first point of contact for visitors, employees, and tenants. The role ensures a smooth front desk operation, provides tenant support, coordinates service requests, and supports internal departments through administrative, facilities, and quality-related tasks. The role is support-focused, execution-based, and operates under guidance from managers and department heads. <br> <br>Key Responsibilities <br>1. Front Desk & Visitor Management <br>• Welcome and greet visitors in a professional and friendly manner. <br>• Guide visitors to relevant floors, elevators, or meeting areas. <br>• Ensure visitor comfort while waiting (water, assistance, etc.). <br>• Notify employees of visitor arrivals and ensure prompt attendance. <br> <br>2. Call Handling & Communication <br>• Answer incoming calls professionally and direct them to the correct department. <br>• Take accurate messages and ensure timely follow-up. <br>• Act as a communication link between tenants, internal teams, and service providers. <br> <br>3. Tenant Support & Relations <br>• Serve as the primary point of contact for tenants for inquiries, complaints, and requests. <br>• Handle tenant concerns with empathy and professionalism. <br>• Follow up on escalated or complex issues with internal departments. <br>• Conduct regular tenant check-ins and gather feedback. <br>• Support community activities and events to ensure a seamless tenant experience. <br> <br>4. Service Ticket & Request Coordination <br>• Manage service tickets submitted through the BDD application. <br>• Track, document, and follow up on all tickets until closure. <br>• Coordinate with IT, Engineering, Procurement, and Accounting for resolutions. <br>• For requests requiring quotations: <br>o Obtain and share quotations. <br>o Follow up on approvals. <br>o Confirm completion of works. <br>• Prepare weekly ticketing and tenant support reports. <br> <br>5. Facility & Service Provider Coordination (Support Role) <br>• Support the monitoring of cleaning, maintenance, security, and valet teams. <br>• Report service issues, incidents, and operational risks. <br>• Follow up on corrective actions with service providers. <br>• Support inspections and quality checks when requested. <br> <br>6. Administrative & Internal Support <br>• Support Accounting with: <br>o Receiving invoices and documents. <br>o Coordinating messenger deliveries. <br>o Handling petty cash reports and invoice sharing. <br>• Support HR with: <br>o Internal event coordination. <br>o Uniform records. <br>o Expat papers follow-up. <br>o Proxies for messengers. <br>o Employee birthday visuals (Canva). <br> <br>7. Office & Facilities Administration <br>• Manage kitchen supplies, snack bar, and stationery. <br>• Monitor inventory and submit replenishment requests. <br>• Ensure shared spaces are clean and report issues. <br>• Conduct basic office checks and report damages. <br>• Scan and maintain maintenance contracts. <br> <br>8. Access Cards & Connectivity Support <br>• Coordinate access card requests with IT and BDD. <br>• Report lost or faulty cards. <br>• Support tenants with Ogero landline and internet connectivity processes. <br> <br>9. Messenger & Delivery Coordination <br>• Distribute tasks fairly among messengers. <br>• Track deliveries using the messenger tracking sheet. <br> <br>Required Skills & Qualifications <br>• Diploma or Bachelor’s degree in Business Administration or related field. <br>• 1–3 years of experience in reception, admin, or customer service roles. <br>• Strong communication and interpersonal skills. <br>• High attention to detail and organization. <br>• Ability to multitask and follow up on tasks. <br>• Basic knowledge of MS Office and ticketing systems. <br>• Customer-focused and solution-oriented mindset

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Office Assistant &amp; Junior Invoicing (Female) - Jdeideh (Al Maten)</p><p>Hiring urgently Female Office Assistant &amp; Junior Invoicing for a company located in Jdeide.</p><p>- Prepare and issue client invoices</p><p>- Track payments and manage financial records</p><p>- Answer e-mails and phone calls</p><p>- Assist in Daily office tasks</p><p>Preferably candidate who is living in a nearby area and able to join immediately.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Prepare and issue client invoices</li><li>Track payments and manage financial records</li><li>Answer e-mails and phone calls</li><li>Assist in Daily office tasks</li><li>Preferably candidate who is living in a nearby area and able to join immediately.</li></ul><p></p></section>