وظائف مندوب علاقات عامه

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><strong>Applicants are requested to clearly indicate their preferred duty station in their application by specifying one of the following locations: Beirut, Tripoli, or Chtaura.</strong></p><br><p><strong>Introduction</strong></p><br><p>Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.</p><br>IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at&nbsp;IOM workplace culture | International Organization for Migration<br>&nbsp;<br><p><strong>Project Context and Scope</strong></p><br><p><strong>Duty Station of the Consultancy:</strong>&nbsp;Three positions will each be based in one of the IOM offices in Tripoli, Chtaura, or Beirut, covering the following geographical areas, respectively: North and Akkar; Bekaa and Baalbek-Hermel; and Beirut, Mount Lebanon, South, and Nabatieh</p><br><p><strong>Duration of Consultancy:</strong>&nbsp;6 months&nbsp;</p><br><p>The Public Health Unit (PHU) at IOM supports national and local health systems in Lebanon through the implementation of public health interventions, emergency preparedness and response, disease surveillance, community outreach, health promotion, border health, and health system strengthening activities. PHU works in close coordination with the Ministry of Public Health (MoPH) Lebanon, health sector partners, UN agencies, NGOs, health facilities, implementing partners, and other relevant stakeholders to support continuity of essential health services, strengthen preparedness and response capacities, and enhance access to healthcare services for vulnerable and affected populations across Lebanon.</p><br><p>PHU activities target vulnerable and crisis-affected populations, including migrants, displaced persons, refugees, and underserved communities. Under its various programmes, PHU supports communicable disease prevention and control, including Tuberculosis, HIV, and outbreak-prone diseases; community-based surveillance; referral and linkage to care; border health activities; emergency health response; and field-level monitoring of public health risks in shelters, communities, points of entry, and supported health facilities.&nbsp;</p><br><p>Within this context, the consultant will support field verification, activity follow-up, monitoring of implementation progress, data collection, documentation, and reporting related to PHU interventions. The consultant will also contribute to strengthening the quality, timeliness, accountability, and operational follow-up of field implementation through the submission of structured field monitoring reports, identification of operational gaps and challenges, and support to follow-up actions under the guidance and supervision of the National Project Officer.</p><br><p>The consultancy is deliverable-based, with payment and performance linked to the timely submission of agreed field monitoring outputs, reports, verification activities, and documentation in line with monthly workplans approved by the supervisor.</p><br><strong>Organizational Department / Unit to which the Consultant is contributing</strong><br>&nbsp;<br><p>Public Health Unit (PHU), IOM Lebanon</p><br><br> </div>

Are you organised, analytical, and ready to take on a fast-paced role where every day brings something new? We’re looking for Vendor Relations Specialists for one of our companies in US with excellent English skills and strong problem-solving abilities to join a dynamic and growing team. <br> <br>???? Location: On-site – Jdaideh <br> <br>???? Schedule: Monday to Friday, 4:00 PM – 1:00 AM <br> <br>???? Compensation: Competitive salary with performance-based growth <br> <br>What You’ll Do: <br> <br>Research and source qualified service providers across the U.S. and build long-term partnerships Conduct calls to negotiate rates, coordinate schedules, and confirm technical assessments Analyze data and research repair options to develop accurate technical quotes and work plans Handle procurement, ensuring materials, components, and equipment are correctly ordered and delivered on time Keep internal systems accurately updated with documentation, photos, invoices, and approvals <br> <br>Who You Are: <br> <br>Fluent in English (written and spoken) <br>Strong communicator and skilled negotiator <br>Naturally curious and loves researching new topics <br>Solution-oriented and adaptable under pressure <br>Organized, reliable, and detail-focused <br>Coachable, collaborative, and eager to grow <br> <br>What’s in It for You: <br> <br>???? Positive, people-first work culture <br>???? Gym access & wellness perks <br>???? Healthy snacks and meal plans <br>???? Fun team events and social activities <br>???? Career growth, training & personal development opportunities

Location: Office in Aintoura, Keserwan. <br> <br>Work schedules: Full-time Monday to Saturday (8:00 AM – 5:00 PM / 7:00 AM - 4:00 PM) <br> <br>Organization Overview: <br>shareQ (www.shareq.org) is a Lebanese non-profit organization launched by a group of dedicated young professionals in 2012. shareQ is dedicated to innovating sustainable social projects and implementing them in collaboration with more than 30 NGOs. shareQ has currently two main departments, ProAbled (www.proabled.com) and ProAbled Social Kitchen ( proabledsocialkitchen.com ). <br> <br>Responsibilities: <br>Assisting the chef with cooking. <br>Preparing all ingredients needed and other related tasks. <br>Communicating with the kitchen supervisor to make sure all the goods are ready. <br>Communicating with the Quality supervisor to make sure all sanitary standards are taken. <br>Communicating with the chef to prepare all cooking needs. <br>Preparing snacks. <br>Cooking meals, Packing them in vacuum bags. <br>Carrying and moving kitchen Loads. <br> <br>Job Qualifications: <br>Academic background in Hospitality or minimum 2 years of experience as assistant chef or similar role. <br> <br>Competencies: <br>Strong interpersonal skills. <br>Mission-driven and social spirit. <br>Stress tolerance: Ability to work under pressure. <br>Solid organizational skills, including multitasking and time-management skills. <br>Strong communication skills. <br> <br>Ability to follow instructions and work as part of a team. <br> <br> <br>Interested candidates can send CVs to hr@shareq.org  with the email title “Assistant Chef Job Vacancy”, send his/her portfolio or through the link: https://www.careers-page.com/shareq ,  <br>call 09 232658 or WhatsApp us on 81510348

Job Vacancy: Secretariat / Administrative Assistant <br> <br>Position: Secretariat / Administrative Assistant <br>Location: Audit Firm <br>Working Hours: Monday to Friday, 8:00 AM – 5:00 PM <br> <br>Job Summary <br> <br>We are looking for a motivated, organized, and professional Secretariat / Administrative Assistant to join our audit firm. The successful candidate will provide administrative support, maintain accurate records, assist the audit team, and help ensure the efficient day-to-day operation of the office. <br> <br>Key Responsibilities <br> <br>- Organize, maintain, and file client documents (physical and electronic). <br>- Prepare, edit, and format documents using Microsoft Word. <br>- Create and maintain spreadsheets, reports, and databases using Microsoft Excel. <br>- Answer telephone calls and greet clients in a professional manner. <br>- Manage incoming and outgoing correspondence, emails, and courier services. <br>- Schedule meetings, appointments, and maintain office calendars. <br>- Provide administrative support to auditors and management. <br>- Maintain confidentiality of client information and firm records. <br>- Perform other general administrative and secretarial duties as assigned. <br> <br>Qualifications and Requirements <br> <br>- Age: Preferably 22–40 years. <br>- Previous experience in a secretarial or administrative position is preferred; experience in an audit or accounting firm is an advantage. <br>- Excellent knowledge of Microsoft Word and Microsoft Excel. <br>- Experience in document filing and records management. <br>- Typing speed of at least 50 words per minute (WPM). <br>- Strong organizational and time management skills. <br>- Good communication and interpersonal skills. <br>- Ability to work under pressure, manage multiple tasks, and meet deadlines. <br>- Professional appearance, positive attitude, and a high level of integrity. <br>- High school diploma or vocational/business administration certificate; a college degree is an advantage

Key Responsibilities <br>- Prepare, process, and submit all National Social Security Fund (NSSF) documentation and declarations. <br>-Handle NSSF forms and reports including R3, R5, R6, R10, and any other required submissions. <br>- Follow up on employee registrations, terminations, salary declarations, and amendments with NSSF. <br>-Deliver and collect official documents from NSSF offices and ensure timely processing. <br>Coordinate and follow up with various government entities, including: <br>*Ministry of Labor <br>*Ministry of Finance <br>*Municipalities <br>*Other public administrations and regulatory authorities <br>- Prepare and process official certificates, attestations, and legal documentation. <br>- Follow up on "Katib Adel" (Notary Public) transactions and legal document authentication. <br>- Liaise with company lawyers regarding legal documents, labor matters, contracts, and governmental requirements. <br>- Maintain accurate records and archives of all governmental and legal documentation. <br>- Monitor deadlines and ensure compliance with applicable labor, social security, and governmental regulations. <br>- Assist HR and Administration departments with employee-related official documentation and permits. <br>- Coordinate inspections, audits, and inquiries from governmental authorities when required. <br> <br>Qualifications & Requirements <br>-Previous experience in NSSF administration and government relations is mandatory. <br>-Strong knowledge of NSSF procedures, declarations, and forms (R3, R5, R6, R10). <br>-Experience dealing with ministries, municipalities, Katib Adel offices, and legal authorities. <br>-Familiarity with Lebanese labor law and social security regulations. <br>-Excellent communication and follow-up skills. <br>-Strong organizational and document management abilities. <br>-Proficiency in Microsoft Office applications. <br>-Valid driving license is required. <br>-Ability to work independently and manage multiple governmental transactions simultaneously

Role Purpose: <br>The HR Assistant will serve as the main communication channel for the HR Department, ensuring efficient flow of information and professional support to internal clients. This role requires strong organizational skills, attention to detail, and a proactive mindset to handle daily HR operations. <br> <br>Key Accountabilities <br> <br>• Manage all HR communication including telecom, emails, and walk-ins. <br>• Welcome all walk-in applicants and provide them with company application forms. <br>• Prepare and submit monthly attendance, unjustified absences, and lateness reports to the Compensation & Benefits Unit. <br>• Manage employees’ leave records, follow up on medical reports, and prepare related summaries. <br>• Receive and distribute internal courier and documentation. <br>• Maintain new employee files and ensure accurate and confidential filing systems. <br>• Maintain an updated reference list of all HR correspondences issued by the company. <br> <br>Qualifications: <br> Bachelor's degree in business administration, Public Administration or related field. <br> <br>Experience: <br> 0–1 year of training or professional experience in Human Resources. <br> <br>Skills and Knowledge <br> Ability to work effectively under pressure while maintaining quality standards. <br> Dependable, organized, and able to act with discretion and confidentiality. <br> Strong interpersonal, verbal, and written communication skills. <br> Fluent in English (written and spoken). <br> Proficient in MS Office and general computer applications. <br> <br> <br>Competencies <br>• Communication: Clearly conveys information and actively listens to others. <br>• Attention to Detail: Ensures accuracy in data entry, documentation, and reporting. <br>• Teamwork: Collaborates effectively with colleagues and departments. <br>• Time Management: Prioritizes tasks and meets deadlines efficiently. <br>• Customer Orientation: Provides responsive and professional support to employees. <br>• Confidentiality: Handles sensitive HR information with the highest level of discretion. <br>• Adaptability: Responds positively to changing priorities and organizational needs

Key Responsibilities <br>A. NSSF & PRO Responsibilities <br>• Register all new hires and process employee leavers monthly at NSSF offices. <br>• Handle NSSF declarations, subscriptions, and related administrative procedures accurately and on time. <br>• Pay monthly, quarterly, and yearly NSSF contributions within deadlines. <br>• Submit and follow up on social investigation forms for inclusion or exclusion of family members. <br>• Issue, renew, and follow up on NSSF clearances while ensuring compliance with deadlines. <br>• Execute End of Service Indemnity withdrawal procedures and follow up until full settlement. <br>• Coordinate with employees regarding NSSF requirements, missing documents, and pending transactions. <br>• Maintain proper tracking and documentation for all submitted and completed transactions. <br> <br>B. Medical & Insurance Coordination /NSSF <br>• Receive and review medicine files and supporting documents as per company standards. <br>• Ensure proper documentation and filing of all medical transactions for all assigned entities. <br>• Submit approved medicine and insurance files to NSSF offices and follow up on collection. <br>• Verify the consistency between approved medical claims and received amounts. <br>• Coordinate pre- and post-medical admission approvals for employees in a timely manner. <br>• Follow up with insurance companies regarding reimbursements and requested payments. <br>• Maintain signed records and documentation for all employee medical reimbursements and payments. <br>• Ensure proper archiving and confidentiality of all medical records and employee files. <br> <br>C. Account Management & Client Coordination <br>• Serve as the main operational focal point for the assigned blue-collar client account. <br>• Coordinate daily operational matters related to employee servicing, documentation, and employee support. <br>• Ensure smooth communication between IRC departments, client representatives, supervisors, and employees. <br>• Support the Operations team in maintaining high service standards and response time. <br>• Monitor employee requests, complaints, attendance-related matters, and administrative follow-ups when needed. <br>• Ensure proper execution of client requirements and compliance with agreed service levels. <br>• Prepare operational reports and status updates related to NSSF (if any), medical, and employee transactions. <br>• Support field supervisors and operational teams when required. <br> <br>Qualifications & Requirements <br>• High School Degree or Technical Degree required. <br>• Minimum 3 years of hands-on experience in NSSF-related operations is mandatory. <br>• Experience with Badaro and Bourj Hammoud NSSF branches is a strong advantage. <br>• Previous experience in HR operations, outsourcing, PRO services, or blue-collar operations is preferred. <br>• Basic knowledge of Gmail and Microsoft Office applications (Excel, Word, PowerPoint). <br>• Strong organizational and documentation skills. <br>• Excellent interpersonal and communication skills. <br>• Strong follow-up and time management abilities. <br>• Ability to work under pressure and manage multiple operational tasks simultaneously. <br>• High level of integrity, professionalism, and confidentiality. <br> <br>Key Competencies <br>• Operational Coordination <br>• NSSF Procedures & Compliance <br>• Employee Relations <br>• Client Servicing <br>• Attention to Detail <br>• Time Management <br>• Problem Solving <br>• Communication & Follow-Up <br>• Confidentiality & Professionalism <br> <br>Working Environment <br>• Frequent visits to NSSF offices and external entities may be required. <br>• Field and office-based operational coordination. <br>• Interaction with blue-collar workforce and client representatives on a regular basis

Job Description: Human Resources Assistant <br>Department: Human Resources <br>Reports To: HR Officer / HR Manager <br>Location: Keserwan Lebanon <br> <br>Job Purpose <br>To provide administrative and operational support to the Human Resources department by assisting with recruitment, employee records, onboarding, training coordination, and general HR administration while ensuring compliance with company policies and applicable labour regulations. <br> <br>Key Responsibilities <br>• Assist with recruitment activities, including scheduling interviews and communicating with candidates. <br>• Support new employee onboarding and induction processes. <br>• Maintain accurate employee records and HR documentation. <br>• Assist with attendance, leave, and personnel file administration. <br>• Prepare HR letters, contracts, and other employment documents. <br>• Coordinate employee training sessions and maintain training records. <br>• Support payroll by collecting and verifying employee information. <br>• Respond to routine employee HR enquiries. <br>• Ensure confidentiality of employee information at all times. <br>• Perform general administrative duties and provide support to the HR team as required. <br> <br>Qualifications <br>• Bachelor's degree in Human Resources, Business Administration, or a related field. <br>• 1-3 years previous HR experience. <br> <br>Skills & Competencies <br>• Basic understanding of HR principles and employment practices. <br>• Good organizational and time management skills. <br>• Strong verbal and written communication skills (English in addition to Arabic). <br>• Proficiency in Microsoft Office (Word, Excel, Outlook). <br>• High level of accuracy and attention to detail. <br>• Ability to maintain confidentiality and work effectively within a team

Encogroup is currently hiring an Assistant Finance Manager <br> <br>Key Responsibilities <br>1. Accounting Operations: Prepare and control complex general ledger journal entries independently. Manage the end-to-end accounting department, including accounts payable/receivable, payroll, inventory, and general ledger reconciliation. <br>2. Treasury Management: Cashflow and treasury optimization. <br>3. Financial Reporting & Auditing: Prepare and publish accurate monthly, quarterly, and annual financial statements with analysis. Lead the external audit processes. <br>4. Budgeting & Forecasting: Coordinate budget preparation, track variances. <br>5. Internal Control: Suggest & control policies and procedures, with a sense of mitigating risks. <br>6. Compliance & Tax: Ensure strict adherence to government regulations and accounting standards and oversee tax filings. <br>7. Support: Reporting to Finance Manager. <br> <br>Qualifications & Requirements <br>1. Education: A bachelor's degree in accounting, finance, or business administration is required. MBA is a plus. <br>2. Certification: Professional credentials such as a Certified Public Accountant (CPA) or Certified Management Accountant (CMA) is a plus. <br>3. Experience: More than 13 years of experience in Accounting or Finance; ‘’contracting experience is a plus’’. <br>4. Leadership & Collaboration

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives.</p><p>The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Communication skills to interact effectively with internal and external stakeholders.</li><li>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping.</li><li>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly.</li><li>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines.</li><li>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment.</li><li>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus.</li><li>High school diploma required; business administration or a related field is an advantage.</li></ul><p></p></section>

The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations. <br>Qualifications <br> <br> <br> <br> Communication skills to interact effectively with internal and external stakeholders. <br>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping. <br>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly. <br>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines. <br>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment. <br>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus. <br>High school diploma required; business administration or a related field is an advantage. <br>email: hr.coordinator2@u-foodsal.com <br>phone: 70-590626

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Communication skills to interact effectively with internal and external stakeholders.</li><li>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping.</li><li>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly.</li><li>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines.</li><li>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment.</li><li>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus.</li><li>High school diploma required; business administration or a related field is an advantage.</li></ul><p></p></section>

<p><h4>Outsourcing advantage</h4> <p>Outsourcing Advantage is a boutique business process outsourcing (BPO) firm specializing in back-office and customer service support for US-based businesses. We are seeking highly organized and proactive administrative assistants, executive assistants, and general VAs to join our talent pool. In this role, you will support business leaders with administrative tasks, calendar management, communication, and day-to-day operations while ensuring efficiency and professionalism.</p> <h4>Key responsibilities include:</h4> <ul> <li>Manage calendars, appointments, and meetings.</li> <li>Coordinate emails and business correspondence.</li> <li>Prepare reports, presentations, and documents.</li> <li>Organize files and maintain accurate records.</li> <li>Handle data entry and CRM updates.</li> <li>Coordinate travel arrangements when required.</li> <li>Support project management and operational tasks.</li> <li>Perform general administrative duties.</li> </ul> <h4>Requirements</h4> <ul> <li>2+ years of administrative or executive assistant experience.</li> <li>Excellent English communication skills.</li> <li>Strong organizational and time management skills.</li> <li>Proficiency with Microsoft Office and Google Workspace.</li> <li>Experience with calendars, scheduling, and email management.</li> <li>Ability to multitask and work independently.</li> <li>Proficiency with project management tools such as Asana, Trello, ClickUp, Monday.com, or similar platforms.</li> </ul> <h4>Preferred qualifications:</h4> <ul> <li>Bachelor's degree in business administration, communications, or a related field (preferred but not required).</li> <li>Experience supporting executives, business owners, or senior leadership.</li> <li>Experience working remotely with U.S.-based companies or international teams.</li> <li>Familiarity with CRM systems (HubSpot, Salesforce, Zoho, or similar).</li> <li>Experience preparing reports, presentations, and meeting minutes.</li> <li>Strong problem-solving skills with the ability to anticipate needs and work independently.</li> <li>Experience coordinating travel arrangements and managing expense reports.</li> <li>Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot.</li> <li>Ability to adapt quickly to new software and changing priorities.</li> </ul> <h4>Benefits</h4> <ul> <li>Opportunity to work on diverse and exciting projects.</li> <li>Supportive and collaborative work environment.</li> <li>Weekly payments.</li> <li>Weekends off.</li> <li>Growth opportunities.</li> </ul></p><p></p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Outsourcing Advantage is a boutique business process outsourcing (BPO) firm specializing in back-office and customer service support for US-based businesses.<br> We are seeking highly organized and proactive Administrative Assistants, Executive Assistants and Gneral VAs to join our talent pool.<br> In this role, you will support business leaders with administrative tasks, calendar management, communication, and day-to-day operations while ensuring efficiency and professionalism.<br> Key responsibilities include: Manage calendars, appointments, and meetings.<br> Coordinate emails and business correspondence.<br> Prepare reports, presentations, and documents.<br> Organize files and maintain accurate records.<br> Handle data entry and CRM updates.<br> Coordinate travel arrangements when required.<br> Support project management and operational tasks.<br> Perform general administrative duties.<br> Opportunity to work on diverse and exciting projects.<br> Supportive and collaborative work environment.<br> Weekly payments.<br> Weekends off.<br> Growth opportunities.<br> 2+ years of administrative or executive assistant experience.<br> Excellent English communication skills.<br> Strong organizational and time management skills.<br> Proficiency with Microsoft Office and Google Workspace.<br> Experience with calendars, scheduling, and email management.<br> Ability to multitask and work independently.<br> Proficiency with project management tools such as Asana, Trello, ClickUp, Monday.<br>com, or similar platforms.<br> Preferred Qualifications: Bachelor's degree in Business Administration, Communications, or a related field (preferred but not required).<br> Experience supporting executives, business owners, or senior leadership.<br> Experience working remotely with U.<br>S.-based companies or international teams.<br> Familiarity with CRM systems (HubSpot, Salesforce, Zoho, or similar).<br> Experience preparing reports, presentations, and meeting minutes.<br> Strong problem-solving skills with the ability to anticipate needs and work independently.<br> Experience coordinating travel arrangements and managing expense reports.<br> Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot.<br> Ability to adapt quickly to new software and changing priorities.<br></span> </div>

The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations. <br>Qualifications <br> <br> <br> <br> Communication skills to interact effectively with internal and external stakeholders. <br>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping. <br>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly. <br>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines. <br>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment. <br>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus. <br>High school diploma required; business administration or a related field is an advantage

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Communication skills to interact effectively with internal and external stakeholders.</li><li>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping.</li><li>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly.</li><li>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines.</li><li>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment.</li><li>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus.</li><li>High school diploma required; business administration or a related field is an advantage.</li><li>Must Have A Car</li><li>Preferably living around Hazmeih or Beirut</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Amaken is hiring a highly professional Administrative Assistant for a leading healthcare administration company based in Jal El Dib, Lebanon.</p><p>The Administrative Assistant will provide comprehensive administrative and executive support to the CEO, ensuring the smooth coordination of daily operations, communications, scheduling, and organizational activities. The ideal candidate is highly organized, proactive, discreet, and capable of managing multiple priorities in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Manage the CEO's calendar, appointments, and daily schedule.</li><li>Coordinate meetings, prepare agendas, and follow up on action items.</li><li>Handle emails, correspondence, and other executive communications.</li><li>Arrange business travel, accommodation, transportation, and related logistics.</li><li>Coordinate with clients, suppliers, and external stakeholders.</li><li>Assist in organizing events, and other company activities.</li><li>Prepare reports, presentations, and administrative documents.</li><li>Monitor and follow up on pending tasks to ensure timely completion.</li><li>Handle confidential and sensitive information with the highest level of professionalism and discretion.</li><li>Provide both administrative and personal support to the CEO as needed.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>3 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.</li><li>Excellent verbal and written communication skills in English.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>Strong organizational, time management, and multitasking skills.</li><li>High level of professionalism, discretion, and attention to detail.</li><li>Ability to work independently, prioritize tasks, and manage multiple responsibilities efficiently.</li></ul><p></p></section>

Job Overview <br>The Office & Tenant Assistant is the first point of contact for visitors, employees, and tenants. The role ensures a smooth front desk operation, provides tenant support, coordinates service requests, and supports internal departments through administrative, facilities, and quality-related tasks. The role is support-focused, execution-based, and operates under guidance from managers and department heads. <br> <br>Key Responsibilities <br>1. Front Desk & Visitor Management <br>• Welcome and greet visitors in a professional and friendly manner. <br>• Guide visitors to relevant floors, elevators, or meeting areas. <br>• Ensure visitor comfort while waiting (water, assistance, etc.). <br>• Notify employees of visitor arrivals and ensure prompt attendance. <br> <br>2. Call Handling & Communication <br>• Answer incoming calls professionally and direct them to the correct department. <br>• Take accurate messages and ensure timely follow-up. <br>• Act as a communication link between tenants, internal teams, and service providers. <br> <br>3. Tenant Support & Relations <br>• Serve as the primary point of contact for tenants for inquiries, complaints, and requests. <br>• Handle tenant concerns with empathy and professionalism. <br>• Follow up on escalated or complex issues with internal departments. <br>• Conduct regular tenant check-ins and gather feedback. <br>• Support community activities and events to ensure a seamless tenant experience. <br> <br>4. Service Ticket & Request Coordination <br>• Manage service tickets submitted through the BDD application. <br>• Track, document, and follow up on all tickets until closure. <br>• Coordinate with IT, Engineering, Procurement, and Accounting for resolutions. <br>• For requests requiring quotations: <br>o Obtain and share quotations. <br>o Follow up on approvals. <br>o Confirm completion of works. <br>• Prepare weekly ticketing and tenant support reports. <br> <br>5. Facility & Service Provider Coordination (Support Role) <br>• Support the monitoring of cleaning, maintenance, security, and valet teams. <br>• Report service issues, incidents, and operational risks. <br>• Follow up on corrective actions with service providers. <br>• Support inspections and quality checks when requested. <br> <br>6. Administrative & Internal Support <br>• Support Accounting with: <br>o Receiving invoices and documents. <br>o Coordinating messenger deliveries. <br>o Handling petty cash reports and invoice sharing. <br>• Support HR with: <br>o Internal event coordination. <br>o Uniform records. <br>o Expat papers follow-up. <br>o Proxies for messengers. <br>o Employee birthday visuals (Canva). <br> <br>7. Office & Facilities Administration <br>• Manage kitchen supplies, snack bar, and stationery. <br>• Monitor inventory and submit replenishment requests. <br>• Ensure shared spaces are clean and report issues. <br>• Conduct basic office checks and report damages. <br>• Scan and maintain maintenance contracts. <br> <br>8. Access Cards & Connectivity Support <br>• Coordinate access card requests with IT and BDD. <br>• Report lost or faulty cards. <br>• Support tenants with Ogero landline and internet connectivity processes. <br> <br>9. Messenger & Delivery Coordination <br>• Distribute tasks fairly among messengers. <br>• Track deliveries using the messenger tracking sheet. <br> <br>Required Skills & Qualifications <br>• Diploma or Bachelor’s degree in Business Administration or related field. <br>• 1–3 years of experience in reception, admin, or customer service roles. <br>• Strong communication and interpersonal skills. <br>• High attention to detail and organization. <br>• Ability to multitask and follow up on tasks. <br>• Basic knowledge of MS Office and ticketing systems. <br>• Customer-focused and solution-oriented mindset

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><div><span ><b>Purpose of the role</b></span></div><div><span ><br></span></div><div><span >The Information, Counseling and Legal Assistance (ICLA) Information Field Assistant is a challenging humanitarian position responsible for direct provision of information and counseling, as well as support of legal assistance to refugees. This position is based out of NRC North Lebanon office located in Arqa&nbsp; in the Akkar governorate of Lebanon, with daily field presence across locations in Akkar and the North.</span></div><div><span >&nbsp;</span></div><div><span ><br></span></div><div><span ><b>What you will do</b></span></div><div><span ><br></span></div><div><span >Ensure adherence to NRC policies and donor requirements.</span></div><div><span ><br></span></div><div><span >Implement weekly, monthly and quarterly work plans.</span></div><div><span ><br></span></div><div><span >Coordinate with relevant partners.</span></div><div><span ><br></span></div><div><span >Supervise and train ICLA Information Focal Points.</span></div><div><span ><br></span></div><div><span >Prepare periodic activity reports and other documents as required.&nbsp;</span></div><div><span ><br></span></div><div><span >Support mapping, research and assessment exercises.</span></div><div><span ><br></span></div><div><span >Carries out related mainstreaming of protection in programme daily implementation as per the NRC’s Protection mainstreaming guidelines and ensures reporting any breaches/concerns to the line manager for proper action.</span></div><div><span ><br></span></div><div><span >Ensure that all protection related cases detected are referred to the referral focal point concerned and to the related Protection Coordinator.</span></div><div><span >&nbsp;</span></div><div><span ><br></span></div><div><span >Specifically, you will;</span></div><div><span ><br></span></div><div><span >Conduct individual and group information sessions as outreach ICLA services with identified communities throughout the North</span></div><div><span ><br></span></div><div><span >Organize and support legal counseling sessions for refugees</span></div><div><span ><br></span></div><div><span >Follow case management procedures</span></div><div><span ><br></span></div><div><span >Follow data management procedures</span></div><div><span ><br></span></div><div><span >Assist in the sensitization of the Syrian and Palestinian Refugees from Syria and host communities on the existing ICLA activities</span></div><div><span ><br></span></div><div><span >Prepare the relevant mapping (including written format) of relevant services being provided by other actors in the North</span></div><div><span >Conduct regular assessments (including focus groups, interviews, questionnaires) in identified areas, with a focus on understanding the situation for refugee and host communities</span></div><div><span >Prepare weekly and monthly work plans and outreach schedules</span></div><div><span >Assist in preparing information documents for target communities</span></div><div><span >Receive technical input from ICLA Legal Officers and Technical Team</span></div><div><span >Work cooperatively with the beneficiaries and other relevant stakeholders to strengthen the project</span></div><div><span >Monitor and follow-up on the quality of services provided during the outreach activities</span></div><div><span >Have a clear idea about activities other institutions working in the same area are carrying out with displaced Syrians and Palestinian Refugees from Syria, as agreed with Supervisor, attend coordination and protection meetings</span></div><div><span ><br></span></div><div><span >Assist in contributing to the development of referral mechanisms in collaboration with other NGOs, ICLA team and NRC managers.</span></div><div><span >Maintain archiving system up to date (both in hardcopies and electronically) and pay special attention to the filing of legal cases.</span></div><div><span >Work closely with ICLA lawyers and do the required follow up and identification of cases in need of counselling and/or Legal assistance</span></div><div><span >&nbsp;</span></div><div><span >Professional competencies</span></div><div><span >Bachelor’s degree in law, International Relations, Social Sciences or related</span></div><div><span >Minimum of 1 year of relevant work experience</span></div><div><span >Experience working in similar positions in the humanitarian / development sector</span></div><div><span >Experience in legal and/or protection work in a humanitarian context&nbsp;</span></div><div><span >Experience of providing information and counselling services</span></div><div><span >Experience of community sensitization</span></div><div><span >Ability to communicate effectively orally in Arabic (essential) and in English (desirable)</span></div><div><span >Proficiency in use of computers and Microsoft Office software (Word, Excel, PowerPoint</span></div></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Bachelor s degree in law, International Relations, Social Sciences or related</p> <p>Minimum of 1 year of relevant work experience</p> <p>Experience working in similar positions in the humanitarian / development sector</p> <p>Experience in legal and/or protection work in a humanitarian context </p> <p>Experience of providing information and counselling services</p> <p>Experience of community sensitization</p> <p>Ability to communicate effectively orally in Arabic (essential) and in English (desirable)</p> <p>Proficiency in use of computers and Microsoft Office software (Word, Excel, PowerPointbr&gt; </p><p></p></section>

I'm looking for a highly organized, proactive, and resourceful Executive & Personal Assistant to help manage my home, schedule, projects, and daily operations. This is a long-term position for someone who enjoys solving problems, coordinating people, and keeping everything running efficiently. <br> <br>Responsibilities <br>Manage my calendar, appointments, and travel arrangements. <br>Book restaurants, Airbnbs, and activities. <br>Coordinate dates, social events, and gatherings. <br>Research products, services, and solutions. <br>Source furniture, finishes, and materials for my home renovation. <br>Coordinate deliveries, installations, and contractors. <br>Manage household staff (driver, housekeeper, gardener, maintenance, etc.). <br>Recruit and coordinate new household staff when needed. <br>Coordinate landscaping and ongoing property maintenance. <br>Manage solar system maintenance, generator service, fuel, water, internet, and utilities. <br>Coordinate household bills and payments. <br>Help research legal, permitting, and administrative matters. <br>Coordinate home security systems and service providers. <br>Find and manage service providers (barber, grooming, healthcare, internet, phone plans, clubs, gyms, etc.). <br>Research restaurants, healthy recipes, and meal ideas. <br>Purchase thoughtful gifts for birthdays, holidays, and special occasions. <br>Solve problems before they become problems. <br>Networking & Relationship Management <br> <br>Maintain a professional relationship database by: <br>Recording people I meet. <br>Tracking where we met. <br>Keeping notes on conversations and important details. <br>Remembering birthdays and major milestones. <br>Reminding me when it's time to reconnect with contacts. <br>Ideal Candidate <br>Exceptionally organized and detail-oriented. <br>Strong English (Arabic is a plus). <br>Comfortable using ChatGPT and modern AI tools. <br>Excellent research and problem-solving skills. <br>Professional, trustworthy, and discreet. <br>Able to manage multiple projects simultaneously. <br>Takes initiative without needing constant direction. <br>Strong communication and follow-up skills. <br> <br>Bonus Qualifications <br>Experience managing homes, executives, or entrepreneurs. <br>Familiarity with Lebanon's vendors, contractors, and service providers. <br>Experience coordinating events or renovations. <br> <br>My goal is simple: I want someone who enjoys creating order, finding the best solutions, and making life run smoothly so I can focus on growing my business