Admin Assistant Jobs
2725 Jobs Found
toto
Lebanon
La Mie Dorée is seeking a highly organized and proactive Catering Logistics & Admin Assistant to join our Central Production Unit in Syoufi. The successful candidate will play a key role in coordinating deliveries, supporting catering operations, maintaining administrative records, and ensuring the smooth execution of daily logistics and events.
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<br>Key Responsibilities:
<br>Coordinate daily deliveries, dispatches, and event logistics.
<br>Prepare weekly driver schedules and maintain daily staffing records.
<br>Track attendance, leaves, and overtime records.
<br>Prepare invoices, quotations, reports, and operational documents.
<br>Monitor inventory, equipment movement, and stock records.
<br>Maintain delivery, event, and operational files.
<br>Coordinate with kitchen, pastry, and operations teams to ensure smooth workflow.
<br>
<br>Requirements:
<br>Experience in logistics, administration, or F&B is an advantage.
<br>Good knowledge of Microsoft Excel and Word.
<br>Organised, reliable, and able to multitask under pressure.
<br>Flexible schedule based on operational and event requirements.
<br>TS, BT, or relevant degree.
<br>Knowledge of inventory or dispatch systems is a plus.
<br>
<br>Working Hours: 06:30 AM – 03:30 PM (flexible based on operational needs).
<br>
<br>Interested candidates can send us a Whatsapp on 03-007750
Confidential
Lebanon
Hiring: Remote Customer Support/Admin Assistant
<br>We are looking for a reliable, English-fluent professional to join our facility maintenance team. To support U.S.-based teams remotely, he must be available to work during U.S. business hours. ( 16:00 till 1:00)
<br>Location: Candidates in the Jounieh area are preferred. If you have any suitable candidate DM his resume
toto
Lebanon
A female admin is needed for a newly established company.
<br>
<br>-Manage daily administrative and office tasks
<br>-Organize files, documents, and reports
<br>-Coordinate meetings, appointments, and schedules
<br>-Handle emails, calls, and office correspondence
<br>-Assist management with operational and clerical support
<br>-Prepare presentations and reports when needed
<br>-Maintain office supplies and administrative records
<br>Bachelor’s degree
<br>
<br>work online from home for the first 3 months, with some offline meetings everyweek
<br>
<br>please send your CV to 71586136
Lancaster Eden Bay
Lebanon - Beirut
Lancaster Eden Bay is looking for an assistant Font Office Manager. The candidate should:
<br>Oversee all aspects of the front desk operations and maintain high standards of guest satisfaction and loyalty.
<br>Previous experience in an upscale property is required.
<br>English is a must. French is a plus.
<br>Flexible working shifts
Confidential
Lebanon - Mount Lebanon
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p>We are seeking a highly organized Executive Assistant to provide high-level administrative support to our executive team and ensure the smooth operation of the corporate office.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Proven experience as an Executive Assistant or Personal Assistant to senior management.</li><li>Excellent written and verbal communication skills in English, French and Arabic.</li><li>High proficiency in MS Office, strong time-management skills, and absolute confidentiality.</li></ul><p></p></section>
toto
Lebanon - Beirut
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p><b>Key Responsibilities</b></p><ul><li>Answering and screening incoming calls and transferring internally</li><li>Taking customer orders, routing internally to the correct person, and providing basic customer support as needed</li><li>Data entry to support sales operation: data entry of returns, invoices, receipts (when needed)</li><li>General admin and secretarial duties: filing, scans, emails, ordering stationery and office supplies</li><li>Opening gate for visitors through office gate intercom (gate buzzer)</li><li>Any other task assigned by the management</li></ul><p><br></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><b>Qualifications & Requirements</b></p><ul><li>Minimum education: BT, LT, or preferably higher bachelor s degree or equivalent</li><li>5+ years of experience in a similar administrative, secretarial, or office support role</li><li>Fluent in English, Arabic with French being a plus</li></ul><p>Technical Skills</p><ul><li>Basic computer skills especially Excel and Word</li><li>Ability to type in English and Arabic</li><li>Experience with Visual Dolphin or similar ERP system is a plus</li></ul><p>Personal Attributes</p><ul><li>Patient with a strong warm personality</li><li>Detail oriented and able to multi-task</li><li>Detail-oriented with a high level of accuracy.</li></ul><p>Preference will be given to local candidates</p><p></p></section>
Beirut Digital District- Zeal
Lebanon - Beirut
Job Overview
<br>The Office & Tenant Assistant is the first point of contact for visitors, employees, and tenants. The role ensures a smooth front desk operation, provides tenant support, coordinates service requests, and supports internal departments through administrative, facilities, and quality-related tasks. The role is support-focused, execution-based, and operates under guidance from managers and department heads.
<br>
<br>Key Responsibilities
<br>1. Front Desk & Visitor Management
<br>• Welcome and greet visitors in a professional and friendly manner.
<br>• Guide visitors to relevant floors, elevators, or meeting areas.
<br>• Ensure visitor comfort while waiting (water, assistance, etc.).
<br>• Notify employees of visitor arrivals and ensure prompt attendance.
<br>
<br>2. Call Handling & Communication
<br>• Answer incoming calls professionally and direct them to the correct department.
<br>• Take accurate messages and ensure timely follow-up.
<br>• Act as a communication link between tenants, internal teams, and service providers.
<br>
<br>3. Tenant Support & Relations
<br>• Serve as the primary point of contact for tenants for inquiries, complaints, and requests.
<br>• Handle tenant concerns with empathy and professionalism.
<br>• Follow up on escalated or complex issues with internal departments.
<br>• Conduct regular tenant check-ins and gather feedback.
<br>• Support community activities and events to ensure a seamless tenant experience.
<br>
<br>4. Service Ticket & Request Coordination
<br>• Manage service tickets submitted through the BDD application.
<br>• Track, document, and follow up on all tickets until closure.
<br>• Coordinate with IT, Engineering, Procurement, and Accounting for resolutions.
<br>• For requests requiring quotations:
<br>o Obtain and share quotations.
<br>o Follow up on approvals.
<br>o Confirm completion of works.
<br>• Prepare weekly ticketing and tenant support reports.
<br>
<br>5. Facility & Service Provider Coordination (Support Role)
<br>• Support the monitoring of cleaning, maintenance, security, and valet teams.
<br>• Report service issues, incidents, and operational risks.
<br>• Follow up on corrective actions with service providers.
<br>• Support inspections and quality checks when requested.
<br>
<br>6. Administrative & Internal Support
<br>• Support Accounting with:
<br>o Receiving invoices and documents.
<br>o Coordinating messenger deliveries.
<br>o Handling petty cash reports and invoice sharing.
<br>• Support HR with:
<br>o Internal event coordination.
<br>o Uniform records.
<br>o Expat papers follow-up.
<br>o Proxies for messengers.
<br>o Employee birthday visuals (Canva).
<br>
<br>7. Office & Facilities Administration
<br>• Manage kitchen supplies, snack bar, and stationery.
<br>• Monitor inventory and submit replenishment requests.
<br>• Ensure shared spaces are clean and report issues.
<br>• Conduct basic office checks and report damages.
<br>• Scan and maintain maintenance contracts.
<br>
<br>8. Access Cards & Connectivity Support
<br>• Coordinate access card requests with IT and BDD.
<br>• Report lost or faulty cards.
<br>• Support tenants with Ogero landline and internet connectivity processes.
<br>
<br>9. Messenger & Delivery Coordination
<br>• Distribute tasks fairly among messengers.
<br>• Track deliveries using the messenger tracking sheet.
<br>
<br>Required Skills & Qualifications
<br>• Diploma or Bachelor’s degree in Business Administration or related field.
<br>• 1–3 years of experience in reception, admin, or customer service roles.
<br>• Strong communication and interpersonal skills.
<br>• High attention to detail and organization.
<br>• Ability to multitask and follow up on tasks.
<br>• Basic knowledge of MS Office and ticketing systems.
<br>• Customer-focused and solution-oriented mindset
toto
Lebanon - Beirut
Key Responsibilities
<br>* Answering and screening incoming calls and transferring internally
<br>* Taking customer orders, routing internally to the correct person, and providing basic customer support as needed
<br>* Data entry to supporting sales operation: data entry of returns, invoices, receipts (when needed)
<br>* General admin and secretarial duties: filing, scans, emails, ordering stationery and office supplies
<br>* Opening gate for visitors through office gate intercom (gate buzzer)
<br>* Any other task assigned by the management
<br>
<br>Qualifications & Requirements
<br>* Minimum education: BT, LT, or preferably higher bachelor’s degree or equivalent
<br>* 5+ years of experience in a similar administrative, secretarial, or office support role
<br>* Fluent in English, Arabic with French being a plus
<br>
<br>Technical Skills
<br>* Basic computer skills especially Excel and Word
<br>* Ability to type in English and Arabic
<br>* Experience with Visual Dolphin or similar ERP system is a plus
<br>
<br>Personal Attributes
<br>* Patient with a strong warm personality
<br>* Detail oriented and able to multi-task
<br>* Detail-oriented with a high level of accuracy.
<br>Working Hours
<br>* Monday to Friday: 9:00 AM – 5:00 PM, and Saturday: 9:00 AM – 2:00 PM
<br>Preference will be given to local candidates
Confidential
Lebanon
Personal Assistant / Executive Assistant
<br>
<br>Location: Lebanon
<br>
<br>Role Overview:
<br>We are seeking a highly organized Executive Assistant to provide high-level administrative support to our executive team and ensure the smooth operation of the corporate office.
<br>
<br>Key Responsibilities:
<br>
<br> Manage complex calendars, schedule executive meetings, and coordinate international travel arrangements.
<br>
<br> Prepare presentations, reports, and internal communications on behalf of executives.
<br>
<br> Screen calls, manage correspondence, and handle confidential information with discretion.
<br>
<br> Organize corporate events and assist with high-priority administrative tasks.
<br>
<br>Qualifications:
<br>
<br> Proven experience as an Executive Assistant or Personal Assistant to senior management.
<br>
<br> Excellent written and verbal communication skills in English, French and Arabic.
<br>
<br> High proficiency in MS Office, strong time-management skills, and absolute confidentiality.
<br>
<br>Submit your application directly through this job posting
<br>or Email: Send your CV to careers@i-cc.co
<br>or WhatsApp: Send your CV to +961 71224727
Confidential
Lebanon - Mount Lebanon
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p>The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Communication skills to interact effectively with internal and external stakeholders.</li><li>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping.</li><li>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly.</li><li>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines.</li><li>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment.</li><li>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus.</li><li>High school diploma required; business administration or a related field is an advantage.</li></ul><p></p></section>
BSO
Lebanon - Beirut
???? Hiring: Administrative Assistant
<br>Recruiting for a company located in Sin El Fil , Administrative Assistant
<br>Under the supervision of the Administrative Manager, the candidate will be responsible for the following:
<br>???? Key Responsibilities
<br>• Handle administrative tasks, including phone calls, fax, WhatsApp, filing, business trips, and stationery procurement.
<br>• Assist the Cashier during their absence.
<br>• Assist the General Manager with procedures, forms, application notes, and O&M documentation.
<br>• Support the Sales Division with exhibitions, contact lists, and submittals.
<br>• Assist the Service Division with service report entry and filing, coordination between the Service Team and customers, and satisfaction surveys.
<br>• Support the Parts Division with local supplier contacts, freight forwarders, and courier coordination.
<br>???? Interested candidates are invited to apply directly through our recruitment portal:
<br>https://recruit.bso.com.lb
<br>
<br>Only candidates who match the requirements will be contacted.
<br>???? Know someone who might be a good fit? Feel free to share this opportunity with them!
<br>#Hiring #AdministrativeAssistant #Administration #JobOpportunity #LebanonJobs #BSORecruitment
Mancipatio Law Firm
Lebanon - Beirut
<p>A law firm is looking for an experienced Legal Secretary/Administrative Assistant to support daily office operations.</p><p><b><br></b></p><p><b>Responsibilities</b></p><ul><li>Scanning and copying legal documents</li><li>Typing and formatting correspondence, contracts, and legal documents</li><li>Filing and organizing case files and office documents</li><li>Arranging and maintaining office order</li><li>Purchasing stationery and monitoring office supplies</li><li>Handling photocopying and printing tasks</li><li>General secretarial and administrative support (answering calls, scheduling, correspondence)</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Candidates with prior experience working in a law firm are strongly preferred.</p><p>Requirements</p><ul><li>Previous experience working at a law firm preferred</li><li>Strong typing skills (Arabic and English)</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li><li>Good command of Arabic and English (additional languages a plus)</li><li>Excellent organizational and multitasking skills</li><li>Attention to detail and confidentiality</li></ul>
Food Company
Lebanon
No prior experience required — full training provided. Ideal for candidates from operations, logistics, sales, or hospitality backgrounds looking to start a career in manufacturing.
<br>
<br>Job Title: Operations Assistant – Labeling & Production (Entry Level)
<br>Department: Production
<br>Location: Zekrit, Metn
<br>Employment Type: Full-time
<br>
<br>Role Purpose
<br>The Operations Assistant supports daily labeling and production operations by preparing accurate product labels, coordinating with production and warehouse teams, and ensuring labeling activities run smoothly and on time. This is an entry-level operational role ideal for fresh graduates or candidates from operations, logistics, sales, or hospitality backgrounds looking to build a career in manufacturing operations.
<br>Key Responsibilities
<br>
<br>Prepare and print product labels based on daily production and customer orders.
<br>Verify label accuracy, including product details, barcodes, and expiry dates.
<br>Coordinate with Production, Warehouse, and Customer Service teams to ensure timely labeling.
<br>Monitor and report label stock levels and shortages.
<br>Update labeling records and Excel tracking files.
<br>Identify and report labeling errors or discrepancies, and assist in resolving them.
<br>Support the wider production team with related operational tasks as needed.
<br>
<br>Requirements
<br>
<br>0–1 year of experience — fresh graduates strongly encouraged to apply.
<br>Backgrounds in operations, logistics, sales, hospitality, or production are welcome — no prior admin/office experience required.
<br>This role is best suited to entry-level candidates; candidates with extensive administrative or office-based experience may find the role too junior.
<br>
<br>Qualifications
<br>
<br>TS diploma or equivalent.
<br>
<br>Language/Literacy
<br>
<br>Arabic and English required.
<br>French is a plus.
<br>Basic computer literacy required (Excel, Word).
<br>
<br>Behaviors & Ethical Requirements
<br>
<br>Reliability and punctuality in a fast-paced production environment.
<br>Honesty in reporting errors or discrepancies.
<br>Respect for teamwork across departments.
<br>
<br>Key Competencies
<br>
<br>Attention to detail and accuracy.
<br>Organizational skills.
<br>Communication and teamwork.
<br>Willingness to learn and adapt.
<br>
<br>Recommended Training
<br>
<br>Full on-the-job training provided on labeling systems, barcode verification, and internal Excel tracking tools.
<br>
<br>Key Performance Indicators (KPIs)
<br>
<br>Label accuracy rate.
<br>On-time labeling completion per production schedule.
<br>Timely reporting of stock shortages/errors.
<br>
<br>Working Conditions/Physical Requirements
<br>
<br>Based in a production/warehouse environment; standing and moving between stations required.
<br>
<br>What We Offer
<br>
<br>Full training provided.
<br>Supportive work environment.
<br>Competitive salary and benefits.
<br>Career growth opportunities from entry level
Deploya MC Lb
Lebanon - Beirut
Office Assistant & Junior Invoicing (Female) - Jdeideh (Al Maten)
<br>Hiring urgently Female Office Assistant & Junior Invoicing for a company located in Jdeide.
<br>- Prepare and issue client invoices
<br>- Track payments and manage financial records
<br>- Answer e-mails and phone calls
<br>- Assist in Daily office tasks
<br>Preferably candidate who is living in a nearby area and able to join immediately.
<br>Monday to Friday; 8am - 5pm
<br>Salary: 700$ plus other benefits.
<br>E-mail your updated resume at: deploya.lb@gmail.com
Confidential
Lebanon - Beirut
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p>Amaken is hiring a highly professional Administrative Assistant for a leading healthcare administration company based in Jal El Dib, Lebanon.</p><p>The Administrative Assistant will provide comprehensive administrative and executive support to the CEO, ensuring the smooth coordination of daily operations, communications, scheduling, and organizational activities. The ideal candidate is highly organized, proactive, discreet, and capable of managing multiple priorities in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Manage the CEO's calendar, appointments, and daily schedule.</li><li>Coordinate meetings, prepare agendas, and follow up on action items.</li><li>Handle emails, correspondence, and other executive communications.</li><li>Arrange business travel, accommodation, transportation, and related logistics.</li><li>Coordinate with clients, suppliers, and external stakeholders.</li><li>Assist in organizing events, and other company activities.</li><li>Prepare reports, presentations, and administrative documents.</li><li>Monitor and follow up on pending tasks to ensure timely completion.</li><li>Handle confidential and sensitive information with the highest level of professionalism and discretion.</li><li>Provide both administrative and personal support to the CEO as needed.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>3 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role.</li><li>Excellent verbal and written communication skills in English.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>Strong organizational, time management, and multitasking skills.</li><li>High level of professionalism, discretion, and attention to detail.</li><li>Ability to work independently, prioritize tasks, and manage multiple responsibilities efficiently.</li></ul><p></p></section>
Confidential
Lebanon - Beirut
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p><b>Key Responsibilities:</b><br>Manage and coordinate the executive's calendar, meetings, and appointments.<br>Screen phone calls, emails, and correspondence, responding when appropriate.<br>Organize domestic and international travel, including flights, accommodations, transportation, and itineraries.<br>Prepare meeting agendas, presentations, reports, and minutes.<br>Handle confidential documents and sensitive information with discretion.<br>Coordinate internal and external meetings, events, and business engagements.<br>Monitor deadlines and ensure timely follow-up on action items.<br>Liaise with clients, suppliers, and stakeholders on behalf of the executive.<br>Manage office administration, filing systems, and documentation.<br>Assist with expense reporting, invoice processing, and petty cash when required.<br>Conduct research and prepare summaries or reports for decision-making.<br>Support personal errands and administrative matters when requested.<br>Coordinate with internal departments to facilitate smooth business operations.<br>Anticipate the executive's needs and proactively resolve scheduling or operational issues.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Bachelor's degree in business administration, Management, or a related field.<br>Minimum 3 5 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives.<br>Excellent organizational and time-management skills.<br>Outstanding verbal and written communication skills.<br>Strong problem-solving abilities with exceptional attention to detail.<br>High level of professionalism, integrity, and confidentiality.<br>Ability to multitask and work effectively under pressure.</p><p></p></section>
toto
Lebanon - Beirut
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p>Dynamic office seeks organized, detail oriented secretary. Responsibilities include scheduling, correspondence, and administrative support. Strong communication and computer skills required.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>organized, detail oriented secretary. Strong communication and computer skills required.</p><p></p></section>
toto
Lebanon - Mount Lebanon
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p>The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Communication skills to interact effectively with internal and external stakeholders.</li><li>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping.</li><li>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly.</li><li>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines.</li><li>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment.</li><li>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus.</li><li>High school diploma required; business administration or a related field is an advantage.</li><li>Must Have A Car</li><li>Preferably living around Hazmeih or Beirut</li></ul><p></p></section>
toto
Lebanon - Mount Lebanon
<section><p class="heading jdMain">Job Description</p><p class="heading">Roles & Responsibilities</p><div class="paragraph"><p>The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Communication skills to interact effectively with internal and external stakeholders.</li><li>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping.</li><li>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly.</li><li>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines.</li><li>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment.</li><li>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus.</li><li>High school diploma required; business administration or a related field is an advantage.</li><li>Must Have A Car</li><li>Preferably living around Hazmeih or Beirut</li></ul><p></p></section>
GUEDCO AUTO PARTS
Lebanon
<h2 class="h5">Job description</h2>
<div class="t-break" data-jb-field="description">
<p>• Prepare quotations, invoices, purchase orders, and correspondence.</p><p>• Perform basic accounting and bookkeeping duties.</p><p>• Maintain office records and filing systems.</p><p>• Coordinate with suppliers, customers, and the sales team.</p><p>• Support management with daily administrative tasks.</p> </div><h2 class="h5">Skills</h2>
<div data-jb-field="skills"><p>• Minimum 2–3 years of relevant experience.</p><p>• Good knowledge of accounting and bookkeeping.</p><p>• Proficiency in Microsoft Office (Word, Excel, Outlook).</p><p>• Accounting software experience is an advantage.</p><p>• Fluent English required; Arabic is an advantage.</p><p>• Honest, dependable, organized, and detail-oriented.</p></div>