Admin Assistant Jobs

<p><h4>Job summary:</h4> <p>To handle by phone customer’s inquiries following standard scripts and procedures. To ensure calls are answered within predetermined time scales and benchmarks and are dealt with properly.<br> To correspond with Care Center Supervisors, Assistant Precertification Manager and Care Center/Precertification Department Managers accordingly.<br> To provide a high quality service by assisting and informing clients/medical providers about the authorization status/response.</p> <h4>Key responsibilities:</h4> <ul> <li>Build a customer oriented focus in the Care Center by providing quality actions and resolutions to their concerns and queries.</li> <li>Follow communication/update expectations with clients, in accordance with the Nextcare policies, scheme or agreed time frames set.</li> <li>Answer inbound calls within predetermined time scales and benchmarks.</li> <li>Make sure that clients are handled with no delay but with efficiency.</li> <li>Assure clients satisfaction and quality of calls, provide sympathetic support and advice as appropriate.</li> <li>Provide personalized customer service of the highest level.</li> <li>Provide a high quality service, assist and inform clients/medical providers about the authorization status.</li> <li>Provide information concerning beneficiary’s product i.e. card eligibility, eligible network.</li> <li>Build customer’s interest in the services and products offered by the company.</li> <li>Manage and resolve customer’s issues.</li> <li>Follow up the calls of the client with clerical duties which includes filling up paperwork, as well as liaising with other departments.</li> <li>Analyze the various parts of a problem properly and develop logical solutions.</li> <li>In charge of reporting in writing to the Care Center Manager, Assistant Manager, Team Leader, Precertification Manager, or Precertification Assistant Manager regarding complaints received by the care center department and relating to a specific communication and/or authorization process.</li> <li>Perform special assignments and/or duties as directed by the Care Center Manager.</li> <li>Follow and apply the internal procedures of the Department.</li> <li>Suggest and help implement improvements to office processes and workflows to enhance overall efficiency.</li> <li>Responsible and accountable for the confidential, proper administration of all data.</li> <li>Any other duties as requested by the Direct Manager.</li> <li>Work effectively with AI, machine learning, data analytics, and cloud-based tools while adhering to high standards of data governance, security, and ethical use.</li> </ul> <h4>Key requirements:</h4> <ul> <li>Education: Relevant university degree.</li> <li>Experience: 1 - 2 years’ experience in a call centre/customer services environment; TPA, hospitals or medical centers exposure is a plus.</li> <li>Physically fit to carry out duties and responsibilities.</li> <li>Legally permitted to work in the country of operations.</li> <li>Fluency in MS Office (Excel, Word, Outlook, PowerPoint) and general internet navigation and research skills.</li> <li>Fluency in Arabic, English, French.</li> </ul> <p>Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.</p> <p>At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust.</p> <p>We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.</p> <p>Great to have you on board. Let's care for tomorrow.</p></p><p></p>

Location: Lebanon Employer: Dr. Nader Saab Clinic <br> <br>Dr. Nader Saab Clinic is currently seeking a **Registered Aesthetic Nurse / Laser Therapist** to join our growing medical aesthetic team in Lebanon. <br> <br>Responsibilities <br> <br>* Perform aesthetic and laser treatments. <br>* Assist physicians during dermatology and cosmetic procedures. <br>* Ensure patient safety and maintain high standards of clinical care. <br>* Follow infection control and hygiene protocols. <br>* Educate patients on treatments and post-treatment care. <br>* Deliver excellent patient service and support throughout the treatment journey. <br> <br>Requirements <br> <br>* Valid Registered Nurse (RN) license in Lebanon. <br>* Experience in aesthetic medicine or laser therapy is an advantage. <br>* Passion for medical aesthetics, skincare, and cosmetic treatments. <br>* Excellent communication and interpersonal skills. <br>* Professional appearance and a patient-focused attitude. <br>* Ability to work effectively in a team environment. <br> <br> What We Offer <br> <br>* Professional and modern medical aesthetic workplace. <br>* Ongoing training in advanced laser and aesthetic procedures. <br>* Career growth and development opportunities. <br>* Supportive and dynamic team environment. <br> <br>How to Apply <br> <br>Please send your CV to admin@brandxb.com

<p><br></p><p>Job Overview The Senior Administration and Logistics Officer is responsible for the effective day-to-day administration and operational support of Anera Lebanon's Beirut office and for providing administrative and logistical support to programs and support departments. The position oversees and coordinates office facilities, logistics and movements, fleet, assets, inventory and supplies, administrative vendors, office events, and administrative support services. The role also supervises the Administration Assistant and cleaners/support staff, as applicable. The Senior Administration and Logistics Officer works closely with the Supply Chain Manager and coordinates with Operations, Security, Procurement, Finance, Programs, HR, and other departments to ensure that administrative and logistical services are delivered efficiently, timely, and in accordance with Anera policies, procedures, and operational requirements. The position requires strong organizational and coordination skills, attention to detail, sound judgment, problem-solving ability, initiative, and the capacity to manage multiple priorities. The role is expected to proactively identify administrative and operational needs, maintain accurate records and trackers, and provide regular reporting to the line manager.</p><p>Key Responsibilities</p><p>1. Office Administration and Facilities Management</p><ul><li>Oversee the day-to-day administrative and operational readiness of the Beirut office.</li><li>Ensure the office environment is organized, professional, clean, safe, functional, and ready to receive staff, partners, donors, and visitors.</li><li>Coordinate office maintenance, repairs, utilities, equipment servicing, cleaning, waste management, pest control, and other facilities-related requirements.</li><li>Conduct regular checks of office facilities and identify maintenance, safety, or operational issues requiring attention.</li><li>Coordinate with landlords, building management, maintenance providers, utilities providers, and other service providers.</li><li>Follow up on maintenance requests from identification through completion and ensure appropriate documentation is maintained.</li><li>Ensure meeting rooms, common areas, reception areas, storage spaces, kitchen areas, and other workspaces are properly maintained and equipped.</li><li>Support office moves, seating arrangements, workspace planning, storage organization, and other office changes as required.</li><li>Maintain an office administration and facilities tracker covering maintenance requests, office issues, service providers, and pending actions.</li><li>Escalate significant facilities, safety, or operational issues to the Supply Chain / Operations Manager and relevant departments.</li></ul><p>2. Logistics Coordination and Operational Support</p><ul><li>Coordinate day-to-day administrative and logistical arrangements for the Beirut office and other operational requirements.</li><li>Support transport planning and movement arrangements for staff, visitors, consultants, and other authorized personnel, in coordination with Operations and Security.</li><li>Coordinate logistics for field visits, including transportation, movement arrangements, accommodation where applicable, supplies, equipment, and other logistical requirements.</li><li>Support visitor and delegation logistics, including transportation, office arrangements, meeting requirements, and other practical needs, in coordination with the Senior Executive Support Officer and relevant departments.</li><li>Coordinate with Operations, Security, Procurement, Programs, Finance, and other relevant departments to ensure logistical requirements are identified and addressed in a timely manner.</li><li>Support logistical arrangements for trainings, workshops, meetings, staff events, retreats, and other organizational activities.</li><li>Maintain appropriate records of logistical requests, arrangements, approvals, and related documentation.</li><li>Proactively identify logistical constraints and escalate issues requiring management attention.</li></ul><p>3. Fleet and Transportation Management</p><ul><li>Coordinate the day-to-day administrative aspects of fleet and transportation management in line with Anera policies and procedures.</li><li>Coordinate vehicle allocation and use based on approved operational requirements and priorities.</li><li>Coordinate driver schedules and assignments, where applicable, and monitor vehicle utilization.</li><li>Maintain updated vehicle records, including registration, insurance, inspection, maintenance, and other required documentation.</li><li>Monitor vehicle maintenance schedules and follow up on servicing, repairs, inspections, and other maintenance requirements.</li><li>Track fuel consumption, mileage, vehicle usage, and related records and flag unusual or significant variances to the line manager.</li><li>Ensure vehicle logbooks and other fleet records are completed accurately and maintained regularly.</li><li>Coordinate with drivers, service providers, Operations, Finance, Procurement, and other relevant staff on fleet-related matters.</li><li>Follow up on vehicle incidents, damages, breakdowns, and other fleet issues and ensure appropriate documentation and escalation.</li><li>Maintain a clear fleet tracker and provide regular updates to the Supply Chain Manager on vehicle status, maintenance, documentation, utilization, and outstanding issues.</li></ul><p>4. Asset Management</p><ul><li>Maintain accurate and up-to-date records of Anera assets and equipment assigned to the Beirut office and relevant staff.</li><li>Ensure assets are properly tagged, recorded, issued, transferred, returned, and disposed of in accordance with Anera procedures.</li><li>Maintain complete documentation for asset handovers, transfers, returns, disposals, loss/damage reports, and other asset movements.</li><li><br></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Qualifications and Experience</p><ul><li>Bachelor's degree in Business Administration, Management, Office Administration, Operations, Logistics, or a related field preferred.</li><li>Minimum 4 6 years of progressively responsible experience in administration, office management, logistics, operations support, or a related field.</li><li>Previous experience managing office administration, facilities, and operational logistics is required.</li><li>Experience in fleet, asset, inventory, or facilities management is strongly preferred.</li><li>Experience supervising administrative, housekeeping, drivers, or other support staff is required.</li><li>Experience with vendor coordination, vendor documentation, or administrative procurement processes is an advantage.</li><li>Experience working with Finance, Procurement, Supply Chain, Security, and Programs teams is strongly preferred.</li><li>Experience working in an NGO, international organization, embassy, UN agency, donor-funded program, or similar environment.</li><li>Experience working in a fast-paced and multicultural environment is an advantage.</li></ul><p>Required Competencies</p><ul><li>Strong organizational, coordination, and time-management skills.</li><li>Ability to manage multiple administrative and operational priorities and deadlines.</li><li>Strong attention to detail and record-keeping skills.</li><li>Strong problem-solving and follow-up skills.</li><li>Ability to work independently and take initiative.</li><li>Strong written and verbal communication skills in English and Arabic .</li><li>Strong proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.</li><li>Good working knowledge of Excel or Google Sheets for fleet, asset, inventory, facilities, and operational trackers.</li><li>Good understanding of administrative controls, documentation, and compliance requirements.</li><li>Strong supervisory and people-management skills.</li><li>Strong coordination and interpersonal skills, with the ability to work effectively with staff, vendors, drivers, service providers, and external stakeholders.</li><li>Service-oriented, proactive, reliable, and responsive.</li><li>Ability to work under pressure and manage changing operational priorities.</li><li>Strong sense of accountability and ownership of assigned responsibilities.</li><li>High level of integrity and professionalism when handling organizational assets, supplies, financial documentation, and vendor information.</li></ul>

<p>We are looking for an experienced Personal Assistant to the CEO to provide high-level executive, administrative, and strategic support within a fast-paced, multi-company environment.</p><p>Key Responsibilities:</p><ul><li>Manage the CEO s calendar, meetings, appointments, and international travel</li><li>Prioritize and coordinate the CEO s daily agenda and urgent matters</li><li>Act as the main point of contact between the CEO and internal/external stakeholders</li><li>Prepare executive reports, presentations, briefings, and correspondence</li><li>Follow up on strategic projects, deadlines, and executive decisions</li><li>Attend high-level meetings and prepare accurate Minutes of Meeting (MoM)</li><li>Manage and respond to communications on behalf of the CEO when required</li><li>Coordinate with Finance, HR, Operations, Procurement, and other departments across group companies</li><li>Track key priorities, approvals, and follow-ups</li><li>Maintain strict confidentiality of sensitive business and executive information</li><li>Support the CEO with strategic planning, research, and decision-making preparation</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor s degree in Business Administration, Management, or a related field</li><li>Minimum 5 8 years of experience as a Personal Assistant / Executive Assistant at senior level</li><li>Experience supporting C-level executives in corporate or multi-company environments</li><li>Strong organizational, planning, communication, and multitasking skills</li><li>High level of discretion, confidentiality, and professionalism</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)</li><li>Ability to work under pressure and effectively manage multiple priorities</li></ul>

We're looking for passionate, motivated, and experienced professionals to join our growing team across Lebanon. <br> <br>Current Openings: <br> <br>???? Section Managers <br> <br> Hamra <br> Saida <br> Kaslik <br> Sour <br> <br>???? Assistant Section Manager <br> <br> Kaslik <br> <br>???? Visual Merchandisers <br> <br> Beirut <br> Tripoli <br> <br>What We're Looking For: <br>✔ Previous experience in retail is preferred. <br>✔ leadership and communication skills for management positions. <br>✔ Creativity, attention to detail, and a passion for visual presentation for Visual Merchandiser roles. <br>✔ Customer-focused with the ability to work in a fast-paced environment. <br> <br>???? Apply now by sending your CV and mention the position and preferred location in the subject line on the email hr@goldietrading.com or through Whatsapp for the number 76-665436

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are a software engineering company located in Beirut with multiples branches in the MENA region.</p><p>Responsibilities:</p><ul><li>Register company branches on customer procurement portals and maintain profiles</li><li>Document control</li><li>Tender document preparation</li><li>Sales support</li><li>All pre-sales related admin work</li></ul><p>Working hours: Monday to Friday - 8 am to 4:30 pm</p><p>Our offices are located at Galaxy Center, Gallerie Semaan, Beirut</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>We are looking for a tech-savvy fresh graduate or university student to provide pre-sales support within the organization.</p><p>Qualifications:</p><ul><li>Bachelor degree or diploma</li><li>Strong technical/computer skills</li><li>Can do attitude</li><li>Strong research and analytical capabilities</li><li>Living in Beirut is a must</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are an offshore software company located in Beirut.</p><p>We are looking for an accountant with 0 to 3 years of experience to join our Admin team and work in Account Receivables.</p><ul><li>Generate Account Receivables report to management</li><li>Own the complete invoicing and collection process</li><li>Upload invoices onto customers portals</li><li>Maintain projects execution report and cross check with invoicing</li><li>Audit submitted expense reports</li><li>Answer incoming phone calls</li></ul><p>Our offices are located at Galaxy Center, Gallerie Semaan, Beirut.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Bachelor degree accounting, finance, or a related field.</p><p>0 to 3 years experience in an accounting role</p><p>Lives in Beirut</p><p>Working hours: Monday to Friday - 8 am to 4:30 pm</p><p></p></section>

<p>The role supports finance activities such as cash management, invoice coordination, documentation follow up, and vendor communication.</p><p><strong>Finance &amp; Accounting Support</strong></p><ul><li>Manage and maintain proper filing of all accounting and financial documents (invoices, receipts, vouchers, bank documents, etc.).</li><li>Perform daily cash counts when required and ensure proper documentation.</li><li>Manage petty cash and maintain proper supporting documentation.</li><li>Prepare petty cash reconciliation and submit reports to the finance department.</li><li>Assist in collecting and organizing supplier invoices and supporting documents.</li><li>Coordinate invoice submission to the finance department for processing.</li><li>Track office-related expenses and maintain expense logs.</li><li>Support purchase requests for office supplies and administrative purchases.</li><li>Follow up with vendors regarding invoices, payments, and documentation when necessary.</li><li>Provide general support to the Finance Department and perform other finance-related tasks assigned to support departmental operations.</li><li>Schedule and oversee vendor visits and maintenance appointments to ensure minimal disruption to daily operations.</li></ul><p><strong>Key Performance Indicators (KPIs)</strong></p><ul><li>Timeliness 100% of assigned tasks completed within agreed timelines.</li><li>Accuracy Error rate in data entry, recordkeeping, and vendor coordination kept below 2%.</li><li>Internal Feedback Quarterly feedback from departments and office leadership showing 80% satisfaction with admin support.</li><li>Confidentiality &amp; Accuracy Zero breaches of confidentiality and 100% compliance with P&amp;C and data handling protocols.</li></ul><p><strong>Core Competencies</strong></p><ul><li>Service Orientation Dedicated to making others productive and comfortable.</li><li>Organizational Skills Keeps systems in place, meets deadlines, and manages multiple tasks.</li><li>Communication Clear, professional, and proactive in written and verbal interactions.</li><li>Initiative Anticipates needs and takes ownership without waiting for instruction.</li><li>Trust &amp; Discretion Maintains confidentiality and represents the brand professionally.</li><li>Confidentiality &amp; Discretion Ability to handle sensitive employee information with professionalism.</li></ul><p><strong>Technical Skills</strong></p><ul><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Comfort with using shared drives, digital filing systems, and basic office equipment.</li><li>Ability to manage light invoicing and petty cash procedures.</li></ul><p><strong>Language Requirements</strong></p><ul><li>Fluency in English and Arabic (written and spoken).</li><li>French is a plus.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>2+ years of experience in administrative support or office coordination roles, or finance assistance roles</li><li>Diploma or degree in Accounting, Finance, Business Administration, or a related field.</li><li>Good knowledge of accounting principles.</li><li>Good excel and Microsoft office skills</li><li>Familiarity with handling confidential information and sensitive tasks.</li><li>Experience working cross-functionally in a fast-paced environment.</li><li>Fluency in English and Arabic (written and spoken).</li><li>French is a plus.</li></ul>

<p>The role supports finance activities such as cash management, invoice coordination, documentation follow up, and vendor communication.</p><p><strong>Finance &amp; Accounting Support</strong></p><ul><li>Manage and maintain proper filing of all accounting and financial documents (invoices, receipts, vouchers, bank documents, etc.).</li><li>Perform daily cash counts when required and ensure proper documentation.</li><li>Manage petty cash and maintain proper supporting documentation.</li><li>Prepare petty cash reconciliation and submit reports to the finance department.</li><li>Assist in collecting and organizing supplier invoices and supporting documents.</li><li>Coordinate invoice submission to the finance department for processing.</li><li>Track office-related expenses and maintain expense logs.</li><li>Support purchase requests for office supplies and administrative purchases.</li><li>Follow up with vendors regarding invoices, payments, and documentation when necessary.</li><li>Provide general support to the Finance Department and perform other finance-related tasks assigned to support departmental operations.</li><li>Schedule and oversee vendor visits and maintenance appointments to ensure minimal disruption to daily operations.</li></ul><p><strong>Key Performance Indicators (KPIs)</strong></p><ul><li>Timeliness 100% of assigned tasks completed within agreed timelines.</li><li>Accuracy Error rate in data entry, recordkeeping, and vendor coordination kept below 2%.</li><li>Internal Feedback Quarterly feedback from departments and office leadership showing 80% satisfaction with admin support.</li><li>Confidentiality &amp; Accuracy Zero breaches of confidentiality and 100% compliance with P&amp;C and data handling protocols.</li></ul><p><strong>Core Competencies</strong></p><ul><li>Service Orientation Dedicated to making others productive and comfortable.</li><li>Organizational Skills Keeps systems in place, meets deadlines, and manages multiple tasks.</li><li>Communication Clear, professional, and proactive in written and verbal interactions.</li><li>Initiative Anticipates needs and takes ownership without waiting for instruction.</li><li>Trust &amp; Discretion Maintains confidentiality and represents the brand professionally.</li><li>Confidentiality &amp; Discretion Ability to handle sensitive employee information with professionalism.</li></ul><p><strong>Technical Skills</strong></p><ul><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Comfort with using shared drives, digital filing systems, and basic office equipment.</li><li>Ability to manage light invoicing and petty cash procedures.</li></ul><p><strong>Language Requirements</strong></p><ul><li>Fluency in English and Arabic (written and spoken).</li><li>French is a plus.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>2+ years of experience in administrative support or office coordination roles, or finance assistance roles</li><li>Diploma or degree in Accounting, Finance, Business Administration, or a related field.</li><li>Good knowledge of accounting principles.</li><li>Good excel and Microsoft office skills</li><li>Familiarity with handling confidential information and sensitive tasks.</li><li>Experience working cross-functionally in a fast-paced environment.</li><li>Fluency in English and Arabic (written and spoken).</li><li>French is a plus.</li></ul>

Summary of responsibilities: <br> <br>A Sales associate is responsible for providing outstanding customer service while working towards achieving individual and store targets. <br> <br>Duties and Responsibilities: <br>• Ensure high customer service by greeting, assisting, and applying the company’s standards. <br>• Increase the store’s sales by suggesting alternatives, following up on customers’ requests, and performing up-selling and cross-selling techniques. <br>• Maintain solid product knowledge and follow the latest trends to provide confident and relevant customer advice. <br>• Communicate to the customers the information on special offers/Sales promotion events. <br>• Handle customers’ complaints professionally and escalate any service issues to the store manager/Assistant Store Manager for suitable resolution. <br>• Assist in floor moves, merchandising, display maintenance, floor stocks, and efficient process of items. <br>• Arrange and replenish the shop shelves regularly and ensure that the shop floor and shelves are kept clean and tidy at all times in alignment with the brand’s image and store manager’s guidelines. <br>• Participate in year-end inventory and cycle counts. <br>• Handle cash register operations and complete sales transactions. <br>• Maintain personal grooming as per the company’s standards to represent a positive image. <br>• Adhere to all company policies and procedures. <br> <br> <br>Full time Schedule (9 hours/day - 6days/week)

We are a software engineering company located in Beirut with multiples branches in the MENA region. <br> <br>We are looking for a tech-savvy fresh graduate or university student to provide pre-sales support within the organization. <br> <br>Responsibilities: <br>• Register company branches on customer procurement portals and maintain profiles <br>• Document control <br>• Tender document preparation <br>• Sales support <br>• All pre-sales related admin work <br> <br>Qualifications: <br>• Bachelor degree or diploma <br>• Strong technical/computer skills <br>• Can do attitude <br>• Strong research and analytical capabilities <br>• Living in Beirut is a must <br> <br>• Working hours: Monday to Friday - 8 am to 4:30 pm <br>• Our offices are located at Galaxy Center, Gallerie Semaan, Beirut <br> <br>To apply, please send your CV to careers@emisoftech.com

We’re hiring a Junior Accountant / Accounting Assistant to join our team. <br> <br>The ideal candidate will support daily accounting operations, assist with data entry, invoice processing, reconciliations, payment tracking, and basic financial reporting. <br> <br>**Responsibilities:** <br> <br>* Record and update financial transactions <br>* Assist with accounts payable and receivable <br>* Prepare and organize invoices, receipts, and payment records <br>* Support bank reconciliations <br>* Help with monthly reports and closing tasks <br>* Maintain accurate and organized accounting files <br>* Coordinate with the team on finance-related tasks <br> <br>**Requirements:** <br> <br>* Degree or diploma in Accounting, Finance, Business, or a related field <br>* 0–2 years of accounting experience <br>* Good knowledge of Excel <br>* Attention to detail and accuracy <br>* Strong organizational and communication skills <br>* Ability to learn quickly and work as part of a team <br> <br>Fresh graduates are welcome to apply. <br> <br>Interested candidates can send their CV to: hr@pmbaudit.com

<p><b>Description</b></p><p><br></p><p>Need a Secretary assistant to the General manager for a well known company in Zalka as a part time job</p><p><br></p>

<p>CIS Group ICT Company is looking for an ambitious and motivated Administrative Assistant to join our dynamic team.</p><p>Duties:</p><ul><li>Maintain and update the attendance and leave system</li><li>Perform accurate data entry and maintain administrative records</li><li>Prepare employment letters and official documents</li><li>Maintain and organize both physical and electronic filing systems in line with company procedures</li><li>Collaborate with the administrative team to prepare reports and confidential documents</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Requirements and skills:</p><ul><li>Bachelor s degree in Business Administration, or a related field</li><li>1 2 years of experience in administrative role</li><li>Strong organizational and multitasking skills</li><li>High attention to detail and accuracy</li><li>Ability to handle confidential information responsibly</li><li>Good communication and interpersonal skills</li><li>Proficiency in Microsoft Office</li></ul>

<p><br></p><p> </p> <p> <b><u>Job Description:</u> </b></p> <p> <span> <span> <span> <span> <span> <span>The Executive Assistant is a strategic partner to the National Director, ensuring smooth and efficient management of their priorities and schedule. This role is key in organizing and coordinating meetings, tracking follow-ups, managing communications, supporting high-level governance activities, and enabling the National Director s office to function at peak effectiveness. It requires discretion, initiative, and the ability to manage multiple demands with professionalism and confidentiality.</span> </span> </span> </span> </span> </span> </p> <p> </p> <p> <span> <span> <b> <span> <span> <span> <span>Supporting National Director </span> </span> </span> </span></b> </span> </span> </p> <ul> <li> <span> <span> <span> <span> <span> <span>Coordinate and organize the National Director s calendar, meetings, travel, and engagements.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Prepare, and follow up on minutes, actions, and outcomes of National Director s meetings and engagements.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Track National Director s delegated projects to ensure timely progress and reporting.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Maintain a comprehensive and up-to-date contact database.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Prepare and facilitate procurement and financial documentation as needed.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Serve as the primary liaison for internal and external communication on behalf of the National Director</span> </span> </span> </span> </span> </span> </li> </ul> <p> </p> <p> <span> <span> <b> <span> <span> <span> <span>Supporting Senior Leadership Team</span> </span> </span> </span></b> </span> </span> </p> <ul> <li> <span> <span> <span> <span> <span> <span>Support SLT meetings: scheduling, documentation, and action tracking.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Provide executive-level coordination for cross-functional projects.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Assist with the coordination of events and other office-wide initiatives when required.</span> </span> </span> </span> </span> </span> </li> </ul> <p> </p> <p> <span> <span> <b> <span> <span> <span> <span>Perform other duties as required</span> </span> </span> </span></b> </span> </span> </p> <ul> <li> <span> <span> <span> <span> <span> <span>Organize Advisory Council and Board Members meetings, including agenda setting, minutes, and follow-ups.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Coordinate updates for the National Office Risk Register and governance documents.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Represent the National Director s office for administrative correspondence as needed.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Support the National Office s preparedness for humanitarian and emergency responses.</span> </span> </span> </span> </span> </span> </li> </ul> <p> </p> <p> <span> <span> <b> <span> <span> <span> <span>Minimum Requirements:</span> </span> </span> </span></b> </span> </span> </p> <ul> <li> <span> <span> <span> <span> <span> <span>University degree or equivalent in Business Administration, or Law or a related field;</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Minimum 2 years of field experience in an administrative function</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Demonstrated experience and knowledge of assistant practices, including clerical, support functions and systems administration.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Very Good written and spoken English and Arabic languages</span> </span> </span> </span> </span> </span> </li> </ul> <p> </p> <p><br></p>

<p>Job vacancy for a female administrative assistant to work in a well established company in Hamra area.</p><p><br></p><p>Good command of english is a must.</p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p>Assistant to the sales manager</p><p>Coordination with customers and follow-up on offers</p><p>Coordination between the sales and services department</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Female</li><li>University graduate</li><li>Minimum 2 years of experience</li></ul>

<p>We are looking for a professional and organized Administrative Assistant to provide administrative, reception, student, client, and operational support across the Academy.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as a professional first point of contact for students, clients, and visitors.</li><li>Provide centralized administrative and reception support.</li><li>Assist different departments with routine administrative requirements.</li><li>Maintain accurate records and documentation.</li><li>Support the coordination of daily Academy activities.</li><li>Ensure responsive, well-organized, and efficient administrative services.</li><li>Provide general support to ensure smooth day-to-day operations.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>High school diploma required; a diploma or Bachelor s degree in Business Administration or a related field is preferred.</p><p>1 2 years of experience in administration, reception, customer service, or a similar support role.</p><p>Proficiency in Microsoft Office.</p><p>Ability to learn and work with relevant Academy systems.</p><p>Strong communication, organization, and interpersonal skills.</p><p>Professional and customer-oriented attitude.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Job Title: Stewardship Coordinator<br> Department: Office of Advancement Services<br> Division: Stewardship Unit<br> Grade: 12</p> <p>Basic Functions: Provides donor relations support to the Office of Advancement. Prepares a variety of reports on donor funds both current and endowed across campus.</p> <p> <strong>1. <u>Duties Performed:</u> </strong> </p> <ul> <li>Enters, updates, and maintains donor-funds database (donor information and fund criteria) on Banner by Ellucian system.</li> <li>Drafts annual reports for all donor-funds; includes narrative on the spending and the financials of the fund within the set timeframe with minimal errors. All verification of information is to be done in a professional manner through email and follow up phone calls if needed, in coordination with the Office of Financial Aid, the Office of the Registrar, Office of Admissions, the Comptroller s Office, and other units across campus.</li> <li>Generates special reports with specific information related to donor-funds as requested by the Senior Vice President for Advancement and Business Development and the Director of Stewardship.</li> <li>Manages a portfolio of donor funds, which requires but is not limited to preparing calculations, projections, following up on details for the individual scholarship or award recipients, preparing fund reports to be shared with donors, and other information needed to properly steward donor funds.</li> <li>In specifically assigned cases, coordinates with donors to provide information related to the fund in a professional manner.</li> <li>Collaborates and coordinates on delivery of donor-funded materials as brochures, booklets, materials, customized reports, etc. with other units in the university such as departments and faculties.</li> <li>Coordinates thank you videos, special events, one on one meetings with donors, and other donor related functions/tools to enhance donor stewardship.</li> <li>Assists in preparations and logistics for the annual scholarship reception, awards ceremonies, and donor meetings as requested by the Director of Stewardship.</li> <li>Drafts letters/reports for current-use donor-funds and renewals for the Office of Development to communicate to donors during the renewal season and follow up on a monthly basis for all pending renewals.</li> <li>Drafts, updates, and maintains documentation for all stewardship processes annually, as well as being actively involved in the continuous improvements of the current processes.</li> <li>Assists in preparations for other projects, events, activities, and provides additional administrative support to the Office of Advancement, Office of Development, and the Office of Advancement Services in matters pertaining to Stewardship as requested by the Director of Stewardship and the Senior Vice President of Advancement and Business Development.</li> <li>Performs other related duties as requested.</li> </ul> <p> </p> <p> <strong>2. <u>Work Contacts:</u> </strong> </p> <ul> <li>Frequent contacts with the Comptroller s Office, Financial Aid Office, Registrar s, Dean s Offices, and other AUB departments for coordination purposes.</li> <li>Regular contacts with work associates in regards to donor funds across AUB and AUBMC.</li> <li>Regular contact with students to respond to inquiries.</li> <li>Regular contact with students for matters related to donor-funds.</li> <li>Regular contact with donors for matters related to donor-funds.</li> </ul> <p> </p> <p> <strong>3. <u>Independence of Operation:</u> </strong> </p> <ul> <li>Reports to the Director of Stewardship.</li> <li>Works according to established procedures, clearly set precedents, and professional administrative standards.</li> <li> <p>Completed work is checked at subsequent stage in the work cycle.</p> <p> </p> </li> </ul> <p> <strong>4. <u>Supervisory Responsibility:</u> </strong> </p> <p>None. </p> <p> <strong>5. <u>Physical Effort:</u> </strong> </p> <p>Minimal physical effort involving operating a computer approximately 80% of the working time.</p> <p> <strong>6. <u>Work Conditions: </u> </strong> </p> <p>Clean and pleasant.</p> <p> </p> <p> <strong>7. <u>Minimum Requirements:</u> </strong> </p> <ul> <li>Bachelor s degree, plus 3-5 years of relevant work experience.</li> <li>Good knowledge of English.</li> <li>Strong written and oral communication skills and organizational skills.</li> <li>Ability to manage multiple projects simultaneously.</li> <li>Strong PC skills. Expert in Microsoft Word and Excel. Fluent in Access and PowerPoint. Experience with customer or donor databases required. Experience in Banner preferred.</li> </ul> <p> <i> </i> </p> <p> </p></div></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are seeking a professional Executive Assistant with accounting background</p><p> Key Responsibilities</p><p>* Provide executive administrative support and manage daily schedules.</p><p>* Prepare and monitor income, expenses, and reimbursement reports.</p><p>* Handle confidential correspondence and sensitive information with professionalism.</p><p>* Prepare invoices and maintain office documentation.</p><p>* Perform general administrative duties to ensure smooth day-to-day operations.</p><p><br></p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>* Minimum 5 years of experience in Administrative Assistance </p><p>* Good experience in executive support and financial reporting.</p><p>* Very good verbal and written communication skills in both French and English.</p><p>* Highly organized, detail-oriented, and capable of managing multiple priorities.</p><p>* Proficient in Microsoft Office Suite and other administrative tools.</p><p>* Ability to maintain confidentiality and exercise sound judgment.</p><p>* Experience in the construction or technical support industry is an advantage.</p><p>* Bachelor’s degree or equivalent experience in Administration or a equivalent field.</p><p><br></p><p><br></p><p><br></p></div>