Admin Assistant Jobs

<p>The role supports finance activities such as cash management, invoice coordination, documentation follow up, and vendor communication.</p><p><strong>Finance &amp; Accounting Support</strong></p><ul><li>Manage and maintain proper filing of all accounting and financial documents (invoices, receipts, vouchers, bank documents, etc.).</li><li>Perform daily cash counts when required and ensure proper documentation.</li><li>Manage petty cash and maintain proper supporting documentation.</li><li>Prepare petty cash reconciliation and submit reports to the finance department.</li><li>Assist in collecting and organizing supplier invoices and supporting documents.</li><li>Coordinate invoice submission to the finance department for processing.</li><li>Track office-related expenses and maintain expense logs.</li><li>Support purchase requests for office supplies and administrative purchases.</li><li>Follow up with vendors regarding invoices, payments, and documentation when necessary.</li><li>Provide general support to the Finance Department and perform other finance-related tasks assigned to support departmental operations.</li><li>Schedule and oversee vendor visits and maintenance appointments to ensure minimal disruption to daily operations.</li></ul><p><strong>Key Performance Indicators (KPIs)</strong></p><ul><li>Timeliness 100% of assigned tasks completed within agreed timelines.</li><li>Accuracy Error rate in data entry, recordkeeping, and vendor coordination kept below 2%.</li><li>Internal Feedback Quarterly feedback from departments and office leadership showing 80% satisfaction with admin support.</li><li>Confidentiality &amp; Accuracy Zero breaches of confidentiality and 100% compliance with P&amp;C and data handling protocols.</li></ul><p><strong>Core Competencies</strong></p><ul><li>Service Orientation Dedicated to making others productive and comfortable.</li><li>Organizational Skills Keeps systems in place, meets deadlines, and manages multiple tasks.</li><li>Communication Clear, professional, and proactive in written and verbal interactions.</li><li>Initiative Anticipates needs and takes ownership without waiting for instruction.</li><li>Trust &amp; Discretion Maintains confidentiality and represents the brand professionally.</li><li>Confidentiality &amp; Discretion Ability to handle sensitive employee information with professionalism.</li></ul><p><strong>Technical Skills</strong></p><ul><li>Proficiency in Microsoft Office Suite and Google Workspace.</li><li>Comfort with using shared drives, digital filing systems, and basic office equipment.</li><li>Ability to manage light invoicing and petty cash procedures.</li></ul><p><strong>Language Requirements</strong></p><ul><li>Fluency in English and Arabic (written and spoken).</li><li>French is a plus.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>2+ years of experience in administrative support or office coordination roles, or finance assistance roles</li><li>Diploma or degree in Accounting, Finance, Business Administration, or a related field.</li><li>Good knowledge of accounting principles.</li><li>Good excel and Microsoft office skills</li><li>Familiarity with handling confidential information and sensitive tasks.</li><li>Experience working cross-functionally in a fast-paced environment.</li><li>Fluency in English and Arabic (written and spoken).</li><li>French is a plus.</li></ul>

Summary of responsibilities: <br> <br>A Sales associate is responsible for providing outstanding customer service while working towards achieving individual and store targets. <br> <br>Duties and Responsibilities: <br>• Ensure high customer service by greeting, assisting, and applying the company’s standards. <br>• Increase the store’s sales by suggesting alternatives, following up on customers’ requests, and performing up-selling and cross-selling techniques. <br>• Maintain solid product knowledge and follow the latest trends to provide confident and relevant customer advice. <br>• Communicate to the customers the information on special offers/Sales promotion events. <br>• Handle customers’ complaints professionally and escalate any service issues to the store manager/Assistant Store Manager for suitable resolution. <br>• Assist in floor moves, merchandising, display maintenance, floor stocks, and efficient process of items. <br>• Arrange and replenish the shop shelves regularly and ensure that the shop floor and shelves are kept clean and tidy at all times in alignment with the brand’s image and store manager’s guidelines. <br>• Participate in year-end inventory and cycle counts. <br>• Handle cash register operations and complete sales transactions. <br>• Maintain personal grooming as per the company’s standards to represent a positive image. <br>• Adhere to all company policies and procedures. <br> <br> <br>Full time Schedule (9 hours/day - 6days/week)

We are a software engineering company located in Beirut with multiples branches in the MENA region. <br> <br>We are looking for a tech-savvy fresh graduate or university student to provide pre-sales support within the organization. <br> <br>Responsibilities: <br>• Register company branches on customer procurement portals and maintain profiles <br>• Document control <br>• Tender document preparation <br>• Sales support <br>• All pre-sales related admin work <br> <br>Qualifications: <br>• Bachelor degree or diploma <br>• Strong technical/computer skills <br>• Can do attitude <br>• Strong research and analytical capabilities <br>• Living in Beirut is a must <br> <br>• Working hours: Monday to Friday - 8 am to 4:30 pm <br>• Our offices are located at Galaxy Center, Gallerie Semaan, Beirut <br> <br>To apply, please send your CV to careers@emisoftech.com

Job Summary <br>We are looking for a Junior Webmaster / E-Commerce Assistant to manage and update the company’s website and support day-to-day e-commerce activities. <br> <br>Main Responsibilities <br> <br>Update website content, products, prices, images, and descriptions. <br>Manage online product listings and ensure information is accurate. <br>Monitor website functionality and report or coordinate the resolution of technical issues. <br>Process and follow up on online orders. <br>Coordinate with sales, marketing, and stock teams regarding product availability. <br>Assist with promotions, banners, and website updates. <br>Monitor basic website and e-commerce performance. <br>Ensure the website remains organized, accurate, and user-friendly. <br> <br>Requirements <br> <br>- Minimum 1 year of experience in website management, e-commerce, or a similar role. <br>- Good knowledge of e-commerce platforms and website administration. <br>- Comfortable working with digital tools and Microsoft Office. <br>- Good command of French. <br>- Organized, detail-oriented, and willing to learn. <br>- Basic knowledge of digital marketing is an advantage

We’re hiring a Junior Accountant / Accounting Assistant to join our team. <br> <br>The ideal candidate will support daily accounting operations, assist with data entry, invoice processing, reconciliations, payment tracking, and basic financial reporting. <br> <br>**Responsibilities:** <br> <br>* Record and update financial transactions <br>* Assist with accounts payable and receivable <br>* Prepare and organize invoices, receipts, and payment records <br>* Support bank reconciliations <br>* Help with monthly reports and closing tasks <br>* Maintain accurate and organized accounting files <br>* Coordinate with the team on finance-related tasks <br> <br>**Requirements:** <br> <br>* Degree or diploma in Accounting, Finance, Business, or a related field <br>* 0–2 years of accounting experience <br>* Good knowledge of Excel <br>* Attention to detail and accuracy <br>* Strong organizational and communication skills <br>* Ability to learn quickly and work as part of a team <br> <br>Fresh graduates are welcome to apply. <br> <br>Interested candidates can send their CV to: hr@pmbaudit.com

<p><b>Description</b></p><p><br></p><p>Need a Secretary assistant to the General manager for a well known company in Zalka as a part time job</p><p><br></p>

<p>CIS Group ICT Company is looking for an ambitious and motivated Administrative Assistant to join our dynamic team.</p><p>Duties:</p><ul><li>Maintain and update the attendance and leave system</li><li>Perform accurate data entry and maintain administrative records</li><li>Prepare employment letters and official documents</li><li>Maintain and organize both physical and electronic filing systems in line with company procedures</li><li>Collaborate with the administrative team to prepare reports and confidential documents</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Requirements and skills:</p><ul><li>Bachelor s degree in Business Administration, or a related field</li><li>1 2 years of experience in administrative role</li><li>Strong organizational and multitasking skills</li><li>High attention to detail and accuracy</li><li>Ability to handle confidential information responsibly</li><li>Good communication and interpersonal skills</li><li>Proficiency in Microsoft Office</li></ul>

<p>The incumbent will provide administrative, logistical, documentation and project support to ESCWA s work on governance and public administration reform, with particular support to the project Support to Phase 2 of the Office of the Minister of State for Administrative Reform (OMSAR) initiative to reform the public sector Reinventing Lebanon s Public Sector 2030. The project supports the development of a comprehensive reform blueprint for Lebanon s public sector, including benchmarking of regional and international reform experiences, development of a Target Operating Model (TOM), validation workshops, study visits, and coordination with national and UN partners. The Team Assistant reports to the designated project manager / Regional Advisor in Cluster 6, under the overall supervision of the Cluster Lead, and works in close coordination with OMSAR, the United Nations Resident Coordinator s Office in Lebanon, UNDP Lebanon, consultants, and relevant ministries and public entities. Responsibilities Within limits of delegated authority and depending on location, Team Assistants at this level may be responsible for the following duties: (These duties are generic, and may not be performed by all Team Assistants.) Performs a wide range of office support and administrative and research functions. Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports. Monitors processes and schedules related the unit s outputs, products, tasks, etc.; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements. Researches, compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc. Generates a variety of standard statistical and other reports, work orders, etc., using various databases. Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format. Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc. Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site. Assists in the preparation of presentation materials using appropriate technology/software. Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. Performs data entry and extraction functions. Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions. Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc. Performs general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.). Maintains files (both paper and electronic) and databases for work unit. Assists in providing software and office equipment support. Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc. Performs other duties as assigned.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>A high school diploma or equivalent is required.</li><li>The minimum required years of relevant experience is reduced to one (1) for candidates who possess a first-level university degree or higher.</li><li>A first-level university degree in economics, finance, or a related field is desirable.</li><li>At least three (3) years of experience in general office support or a related area is required.</li><li>At least one (1) year of experience in data analytics and research or related area is desirable.</li><li>English and Arabic are required.</li></ul>

<p><br></p><p> </p> <p> <b><u>Job Description:</u> </b></p> <p> <span> <span> <span> <span> <span> <span>The Executive Assistant is a strategic partner to the National Director, ensuring smooth and efficient management of their priorities and schedule. This role is key in organizing and coordinating meetings, tracking follow-ups, managing communications, supporting high-level governance activities, and enabling the National Director s office to function at peak effectiveness. It requires discretion, initiative, and the ability to manage multiple demands with professionalism and confidentiality.</span> </span> </span> </span> </span> </span> </p> <p> </p> <p> <span> <span> <b> <span> <span> <span> <span>Supporting National Director </span> </span> </span> </span></b> </span> </span> </p> <ul> <li> <span> <span> <span> <span> <span> <span>Coordinate and organize the National Director s calendar, meetings, travel, and engagements.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Prepare, and follow up on minutes, actions, and outcomes of National Director s meetings and engagements.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Track National Director s delegated projects to ensure timely progress and reporting.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Maintain a comprehensive and up-to-date contact database.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Prepare and facilitate procurement and financial documentation as needed.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Serve as the primary liaison for internal and external communication on behalf of the National Director</span> </span> </span> </span> </span> </span> </li> </ul> <p> </p> <p> <span> <span> <b> <span> <span> <span> <span>Supporting Senior Leadership Team</span> </span> </span> </span></b> </span> </span> </p> <ul> <li> <span> <span> <span> <span> <span> <span>Support SLT meetings: scheduling, documentation, and action tracking.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Provide executive-level coordination for cross-functional projects.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Assist with the coordination of events and other office-wide initiatives when required.</span> </span> </span> </span> </span> </span> </li> </ul> <p> </p> <p> <span> <span> <b> <span> <span> <span> <span>Perform other duties as required</span> </span> </span> </span></b> </span> </span> </p> <ul> <li> <span> <span> <span> <span> <span> <span>Organize Advisory Council and Board Members meetings, including agenda setting, minutes, and follow-ups.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Coordinate updates for the National Office Risk Register and governance documents.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Represent the National Director s office for administrative correspondence as needed.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Support the National Office s preparedness for humanitarian and emergency responses.</span> </span> </span> </span> </span> </span> </li> </ul> <p> </p> <p> <span> <span> <b> <span> <span> <span> <span>Minimum Requirements:</span> </span> </span> </span></b> </span> </span> </p> <ul> <li> <span> <span> <span> <span> <span> <span>University degree or equivalent in Business Administration, or Law or a related field;</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Minimum 2 years of field experience in an administrative function</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Demonstrated experience and knowledge of assistant practices, including clerical, support functions and systems administration.</span> </span> </span> </span> </span> </span> </li> <li> <span> <span> <span> <span> <span> <span>Very Good written and spoken English and Arabic languages</span> </span> </span> </span> </span> </span> </li> </ul> <p> </p> <p><br></p>

Hiring for a restaurant in Kuwait &amp; Lebanon:<br><br>-Female Assistant manager /outside catering with previous experience for Kuwait<br><br>-Head chef ( shawarma &amp; Lebanese sandwiches) with previous experience for Beirut <br><br>

<p>Job vacancy for a female administrative assistant to work in a well established company in Hamra area.</p><p><br></p><p>Good command of english is a must.</p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p>Assistant to the sales manager</p><p>Coordination with customers and follow-up on offers</p><p>Coordination between the sales and services department</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Female</li><li>University graduate</li><li>Minimum 2 years of experience</li></ul>

<p>We are looking for a professional and organized Administrative Assistant to provide administrative, reception, student, client, and operational support across the Academy.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as a professional first point of contact for students, clients, and visitors.</li><li>Provide centralized administrative and reception support.</li><li>Assist different departments with routine administrative requirements.</li><li>Maintain accurate records and documentation.</li><li>Support the coordination of daily Academy activities.</li><li>Ensure responsive, well-organized, and efficient administrative services.</li><li>Provide general support to ensure smooth day-to-day operations.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>High school diploma required; a diploma or Bachelor s degree in Business Administration or a related field is preferred.</p><p>1 2 years of experience in administration, reception, customer service, or a similar support role.</p><p>Proficiency in Microsoft Office.</p><p>Ability to learn and work with relevant Academy systems.</p><p>Strong communication, organization, and interpersonal skills.</p><p>Professional and customer-oriented attitude.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Job Title: Stewardship Coordinator<br> Department: Office of Advancement Services<br> Division: Stewardship Unit<br> Grade: 12</p> <p>Basic Functions: Provides donor relations support to the Office of Advancement. Prepares a variety of reports on donor funds both current and endowed across campus.</p> <p> <strong>1. <u>Duties Performed:</u> </strong> </p> <ul> <li>Enters, updates, and maintains donor-funds database (donor information and fund criteria) on Banner by Ellucian system.</li> <li>Drafts annual reports for all donor-funds; includes narrative on the spending and the financials of the fund within the set timeframe with minimal errors. All verification of information is to be done in a professional manner through email and follow up phone calls if needed, in coordination with the Office of Financial Aid, the Office of the Registrar, Office of Admissions, the Comptroller s Office, and other units across campus.</li> <li>Generates special reports with specific information related to donor-funds as requested by the Senior Vice President for Advancement and Business Development and the Director of Stewardship.</li> <li>Manages a portfolio of donor funds, which requires but is not limited to preparing calculations, projections, following up on details for the individual scholarship or award recipients, preparing fund reports to be shared with donors, and other information needed to properly steward donor funds.</li> <li>In specifically assigned cases, coordinates with donors to provide information related to the fund in a professional manner.</li> <li>Collaborates and coordinates on delivery of donor-funded materials as brochures, booklets, materials, customized reports, etc. with other units in the university such as departments and faculties.</li> <li>Coordinates thank you videos, special events, one on one meetings with donors, and other donor related functions/tools to enhance donor stewardship.</li> <li>Assists in preparations and logistics for the annual scholarship reception, awards ceremonies, and donor meetings as requested by the Director of Stewardship.</li> <li>Drafts letters/reports for current-use donor-funds and renewals for the Office of Development to communicate to donors during the renewal season and follow up on a monthly basis for all pending renewals.</li> <li>Drafts, updates, and maintains documentation for all stewardship processes annually, as well as being actively involved in the continuous improvements of the current processes.</li> <li>Assists in preparations for other projects, events, activities, and provides additional administrative support to the Office of Advancement, Office of Development, and the Office of Advancement Services in matters pertaining to Stewardship as requested by the Director of Stewardship and the Senior Vice President of Advancement and Business Development.</li> <li>Performs other related duties as requested.</li> </ul> <p> </p> <p> <strong>2. <u>Work Contacts:</u> </strong> </p> <ul> <li>Frequent contacts with the Comptroller s Office, Financial Aid Office, Registrar s, Dean s Offices, and other AUB departments for coordination purposes.</li> <li>Regular contacts with work associates in regards to donor funds across AUB and AUBMC.</li> <li>Regular contact with students to respond to inquiries.</li> <li>Regular contact with students for matters related to donor-funds.</li> <li>Regular contact with donors for matters related to donor-funds.</li> </ul> <p> </p> <p> <strong>3. <u>Independence of Operation:</u> </strong> </p> <ul> <li>Reports to the Director of Stewardship.</li> <li>Works according to established procedures, clearly set precedents, and professional administrative standards.</li> <li> <p>Completed work is checked at subsequent stage in the work cycle.</p> <p> </p> </li> </ul> <p> <strong>4. <u>Supervisory Responsibility:</u> </strong> </p> <p>None. </p> <p> <strong>5. <u>Physical Effort:</u> </strong> </p> <p>Minimal physical effort involving operating a computer approximately 80% of the working time.</p> <p> <strong>6. <u>Work Conditions: </u> </strong> </p> <p>Clean and pleasant.</p> <p> </p> <p> <strong>7. <u>Minimum Requirements:</u> </strong> </p> <ul> <li>Bachelor s degree, plus 3-5 years of relevant work experience.</li> <li>Good knowledge of English.</li> <li>Strong written and oral communication skills and organizational skills.</li> <li>Ability to manage multiple projects simultaneously.</li> <li>Strong PC skills. Expert in Microsoft Word and Excel. Fluent in Access and PowerPoint. Experience with customer or donor databases required. Experience in Banner preferred.</li> </ul> <p> <i> </i> </p> <p> </p></div></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are seeking a professional Executive Assistant with accounting background</p><p> Key Responsibilities</p><p>* Provide executive administrative support and manage daily schedules.</p><p>* Prepare and monitor income, expenses, and reimbursement reports.</p><p>* Handle confidential correspondence and sensitive information with professionalism.</p><p>* Prepare invoices and maintain office documentation.</p><p>* Perform general administrative duties to ensure smooth day-to-day operations.</p><p><br></p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>* Minimum 5 years of experience in Administrative Assistance </p><p>* Good experience in executive support and financial reporting.</p><p>* Very good verbal and written communication skills in both French and English.</p><p>* Highly organized, detail-oriented, and capable of managing multiple priorities.</p><p>* Proficient in Microsoft Office Suite and other administrative tools.</p><p>* Ability to maintain confidentiality and exercise sound judgment.</p><p>* Experience in the construction or technical support industry is an advantage.</p><p>* Bachelor’s degree or equivalent experience in Administration or a equivalent field.</p><p><br></p><p><br></p><p><br></p></div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><b>A 5 Stars Hotel in Beirut is looking for an Assistant F&amp;B Manager to join the team.</b></p><p><b><br></b></p><p><b>Experience in Hotels is a must.</b></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph">Experience in Hotels is a must.</p></section>

<p>Job Description: Personal Assistant (PA)<br>Location: Beirut<br>Contract Type: Full-time<br>Languages Required: Fluent French and English (written and spoken)<br>Availability: Immediate or as agreed<br>Key Responsibilities<br>Administrative Management:<br>o Organize professional and personal schedules.<br>o Plan and coordinate meetings, appointments, and events.<br>o Manage correspondence (emails, letters).<br>Travel and Logistics:<br>o Arrange travel (flight, hotel, transportation bookings).<br>o Prepare detailed itineraries and manage visa applications if necessary.<br>Personal Support:<br>o Coordinate with service providers and other collaborators.<br>o Handle personal purchases and specific family requests.<br>Project Management:<br>o Supervise ad hoc projects (e.g., event planning, relocations).<br>o Communicate and follow up on priorities with stakeholders.<br>Confidentiality and Discretion:<br>o Maintain a high level of confidentiality at all times.</p><p><strong>Desired Candidate Profile</strong></p><p>Experience: Minimum of 5 years as a Personal Assistant supporting high-level executives.</p><p>Languages: Excellent command of French and English. Knowledge of additional languages is a plus.</p><p>Skills:</p><ul><li>Impeccable organizational skills and ability to prioritize tasks.</li><li>Strong interpersonal and communication skills.</li><li>Proactive and quick problem-solving abilities.</li><li>Flexibility and adaptability in a demanding environment.</li></ul><p>Tools: Proficiency in office tools (MS Office, Google Suite).</p><p>Conditions</p><p>Position based in Beirut.</p><p>Occasional travel to Dubai or other destinations.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Shift Leader is needed for fast food restaurant.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Previous experience as shift leader or assistant manager.</li><li>Living in North area or surroundings.</li><li>Management Skills</li><li>Excellent communication skills</li><li>Flexibility in working hours (12 hours shift).</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for a professional, organized, and customer-focused Receptionist &amp; Administrative Assistant to join our team.</p><p>Key Responsibilities:</p><ul><li>Welcome visitors and handle incoming calls professionally.</li><li>Manage appointments, meeting rooms, and office correspondence.</li><li>Perform general administrative and clerical tasks.</li><li>Maintain office records, filing systems, and office supplies.</li><li>Support different departments with day-to-day administrative activities.</li></ul><p>Location: Mousharafiya - Beirut</p><p>If you are organized, detail-oriented, and enjoy working in a dynamic environment, we'd love to hear from you.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>1 3 years of experience in a similar role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and positive attitude.</li><li>Fluency in Arabic and English.</li></ul><p></p></section>

<p>Job Type: Full-Time | On-Site Industry: Food Distribution Reports to: Management / Administration Department Position Overview The Administrative Assistant will support the smooth daily operation of the company by managing administrative processes, documentation, coordination, and communication across departments. The role is well suited to a highly organized and service-oriented professional who can maintain accurate records, follow up on priorities, and support management, finance, warehouse, logistics, and HR teams in a fast-paced food distribution environment. Key Responsibilities 1. Office Administration &amp; Documentation Handle incoming calls, emails, correspondence, filing, scanning, photocopying, and general office administration. Maintain organized and up-to-date physical and electronic records, files, databases, and archives. Draft routine letters, internal communications, reports, forms, and administrative documents. Monitor administrative deadlines, document expiries, renewals, and follow-up actions. Coordinate meetings, interviews, internal training sessions, and departmental communications as required. Maintain office supplies and coordinate routine administrative requirements with suppliers and service providers. 2. HR &amp; Employee Administration Support Maintain employee files, contact details, attendance records, leave documentation, and other administrative records. Support recruitment coordination, including receiving CVs, scheduling interviews, and preparing candidate documentation. Assist with new-employee onboarding, collection of required documents, and preparation of orientation materials. Support the preparation and submission of NSSF and other employee-related administrative documents, as required. Coordinate travel, accommodation, and local arrangements for employees, visitors, or operational teams when needed. 3. Finance &amp; Procurement Support Receive, organize, and follow up on supplier invoices, expense claims, payment requests, and supporting documentation. Coordinate with the Finance Department to ensure documents are complete and submitted on time for approval and payment. Maintain petty cash, expense logs, purchase-related documentation, and basic tracking sheets. Assist with the preparation of purchase orders, supplier files, and administrative documentation related to procurement activities. Support the collection and organization of documents required for monthly closing, audits, or internal reporting. 4. Operational &amp; Cross-Functional Coordination Liaise with warehouse, logistics, sales, procurement, finance, and HR teams to ensure accurate document flow and timely follow-up. Support the preparation, filing, and circulation of delivery-related, stock-related, and supplier documentation. Assist in maintaining documentation required for food safety, quality, regulatory, and operational compliance. Coordinate administrative follow-up for licenses, insurance policies, contracts, and other company records, under management direction. Support internal events, exhibitions, tenders, client documentation, or special projects when required. The Role s Impact Ensures efficient administrative coordination across a dynamic food distribution operation. Supports accurate documentation, timely follow-up, and smoother communication between departments. Contributes to stronger employee administration, finance support, and operational compliance. Offers a solid opportunity to grow within a structured and fast-moving business environment.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Diploma, bachelor s degree, or equivalent practical experience in Business Administration, Office Management, HR, Accounting, or a related field.</li><li>Proven experience in an administrative assistant, office coordinator, receptionist, or similar support role.</li><li>Strong organizational and time-management skills, with the ability to manage multiple tasks accurately.</li><li>Good command of Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.</li><li>Strong written and verbal communication skills in Arabic and English; French is an advantage.</li><li>Previous exposure to HR administration, invoice handling, procurement support, or document control is preferred.</li><li>Experience in food distribution, FMCG, logistics, retail, or a fast-paced operational environment is an advantage.</li><li>Highly organized, detail-oriented, and dependable.</li><li>Professional, discreet, and able to handle confidential information appropriately.</li><li>Proactive and comfortable following up with different departments and external parties.</li><li>Service-oriented, adaptable, and able to work independently while contributing effectively within a team.</li><li>Able to remain composed and efficient when handling multiple priorities and deadlines.</li></ul>