Admin Assistant Jobs

<p>Job vacancy for a female administrative assistant to work in a well established company in Hamra area.</p><p><br></p><p>Good command of english is a must.</p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p>Assistant to the sales manager</p><p>Coordination with customers and follow-up on offers</p><p>Coordination between the sales and services department</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Female</li><li>University graduate</li><li>Minimum 2 years of experience</li></ul>

<p>We are looking for a professional and organized Administrative Assistant to provide administrative, reception, student, client, and operational support across the Academy.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as a professional first point of contact for students, clients, and visitors.</li><li>Provide centralized administrative and reception support.</li><li>Assist different departments with routine administrative requirements.</li><li>Maintain accurate records and documentation.</li><li>Support the coordination of daily Academy activities.</li><li>Ensure responsive, well-organized, and efficient administrative services.</li><li>Provide general support to ensure smooth day-to-day operations.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>High school diploma required; a diploma or Bachelor s degree in Business Administration or a related field is preferred.</p><p>1 2 years of experience in administration, reception, customer service, or a similar support role.</p><p>Proficiency in Microsoft Office.</p><p>Ability to learn and work with relevant Academy systems.</p><p>Strong communication, organization, and interpersonal skills.</p><p>Professional and customer-oriented attitude.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Job Title: Stewardship Coordinator<br> Department: Office of Advancement Services<br> Division: Stewardship Unit<br> Grade: 12</p> <p>Basic Functions: Provides donor relations support to the Office of Advancement. Prepares a variety of reports on donor funds both current and endowed across campus.</p> <p> <strong>1. <u>Duties Performed:</u> </strong> </p> <ul> <li>Enters, updates, and maintains donor-funds database (donor information and fund criteria) on Banner by Ellucian system.</li> <li>Drafts annual reports for all donor-funds; includes narrative on the spending and the financials of the fund within the set timeframe with minimal errors. All verification of information is to be done in a professional manner through email and follow up phone calls if needed, in coordination with the Office of Financial Aid, the Office of the Registrar, Office of Admissions, the Comptroller s Office, and other units across campus.</li> <li>Generates special reports with specific information related to donor-funds as requested by the Senior Vice President for Advancement and Business Development and the Director of Stewardship.</li> <li>Manages a portfolio of donor funds, which requires but is not limited to preparing calculations, projections, following up on details for the individual scholarship or award recipients, preparing fund reports to be shared with donors, and other information needed to properly steward donor funds.</li> <li>In specifically assigned cases, coordinates with donors to provide information related to the fund in a professional manner.</li> <li>Collaborates and coordinates on delivery of donor-funded materials as brochures, booklets, materials, customized reports, etc. with other units in the university such as departments and faculties.</li> <li>Coordinates thank you videos, special events, one on one meetings with donors, and other donor related functions/tools to enhance donor stewardship.</li> <li>Assists in preparations and logistics for the annual scholarship reception, awards ceremonies, and donor meetings as requested by the Director of Stewardship.</li> <li>Drafts letters/reports for current-use donor-funds and renewals for the Office of Development to communicate to donors during the renewal season and follow up on a monthly basis for all pending renewals.</li> <li>Drafts, updates, and maintains documentation for all stewardship processes annually, as well as being actively involved in the continuous improvements of the current processes.</li> <li>Assists in preparations for other projects, events, activities, and provides additional administrative support to the Office of Advancement, Office of Development, and the Office of Advancement Services in matters pertaining to Stewardship as requested by the Director of Stewardship and the Senior Vice President of Advancement and Business Development.</li> <li>Performs other related duties as requested.</li> </ul> <p> </p> <p> <strong>2. <u>Work Contacts:</u> </strong> </p> <ul> <li>Frequent contacts with the Comptroller s Office, Financial Aid Office, Registrar s, Dean s Offices, and other AUB departments for coordination purposes.</li> <li>Regular contacts with work associates in regards to donor funds across AUB and AUBMC.</li> <li>Regular contact with students to respond to inquiries.</li> <li>Regular contact with students for matters related to donor-funds.</li> <li>Regular contact with donors for matters related to donor-funds.</li> </ul> <p> </p> <p> <strong>3. <u>Independence of Operation:</u> </strong> </p> <ul> <li>Reports to the Director of Stewardship.</li> <li>Works according to established procedures, clearly set precedents, and professional administrative standards.</li> <li> <p>Completed work is checked at subsequent stage in the work cycle.</p> <p> </p> </li> </ul> <p> <strong>4. <u>Supervisory Responsibility:</u> </strong> </p> <p>None. </p> <p> <strong>5. <u>Physical Effort:</u> </strong> </p> <p>Minimal physical effort involving operating a computer approximately 80% of the working time.</p> <p> <strong>6. <u>Work Conditions: </u> </strong> </p> <p>Clean and pleasant.</p> <p> </p> <p> <strong>7. <u>Minimum Requirements:</u> </strong> </p> <ul> <li>Bachelor s degree, plus 3-5 years of relevant work experience.</li> <li>Good knowledge of English.</li> <li>Strong written and oral communication skills and organizational skills.</li> <li>Ability to manage multiple projects simultaneously.</li> <li>Strong PC skills. Expert in Microsoft Word and Excel. Fluent in Access and PowerPoint. Experience with customer or donor databases required. Experience in Banner preferred.</li> </ul> <p> <i> </i> </p> <p> </p></div></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are seeking a professional Executive Assistant with accounting background</p><p> Key Responsibilities</p><p>* Provide executive administrative support and manage daily schedules.</p><p>* Prepare and monitor income, expenses, and reimbursement reports.</p><p>* Handle confidential correspondence and sensitive information with professionalism.</p><p>* Prepare invoices and maintain office documentation.</p><p>* Perform general administrative duties to ensure smooth day-to-day operations.</p><p><br></p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>* Minimum 5 years of experience in Administrative Assistance </p><p>* Good experience in executive support and financial reporting.</p><p>* Very good verbal and written communication skills in both French and English.</p><p>* Highly organized, detail-oriented, and capable of managing multiple priorities.</p><p>* Proficient in Microsoft Office Suite and other administrative tools.</p><p>* Ability to maintain confidentiality and exercise sound judgment.</p><p>* Experience in the construction or technical support industry is an advantage.</p><p>* Bachelor’s degree or equivalent experience in Administration or a equivalent field.</p><p><br></p><p><br></p><p><br></p></div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><b>A 5 Stars Hotel in Beirut is looking for an Assistant F&amp;B Manager to join the team.</b></p><p><b><br></b></p><p><b>Experience in Hotels is a must.</b></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph">Experience in Hotels is a must.</p></section>

<p>Job Description: Personal Assistant (PA)<br>Location: Beirut<br>Contract Type: Full-time<br>Languages Required: Fluent French and English (written and spoken)<br>Availability: Immediate or as agreed<br>Key Responsibilities<br>Administrative Management:<br>o Organize professional and personal schedules.<br>o Plan and coordinate meetings, appointments, and events.<br>o Manage correspondence (emails, letters).<br>Travel and Logistics:<br>o Arrange travel (flight, hotel, transportation bookings).<br>o Prepare detailed itineraries and manage visa applications if necessary.<br>Personal Support:<br>o Coordinate with service providers and other collaborators.<br>o Handle personal purchases and specific family requests.<br>Project Management:<br>o Supervise ad hoc projects (e.g., event planning, relocations).<br>o Communicate and follow up on priorities with stakeholders.<br>Confidentiality and Discretion:<br>o Maintain a high level of confidentiality at all times.</p><p><strong>Desired Candidate Profile</strong></p><p>Experience: Minimum of 5 years as a Personal Assistant supporting high-level executives.</p><p>Languages: Excellent command of French and English. Knowledge of additional languages is a plus.</p><p>Skills:</p><ul><li>Impeccable organizational skills and ability to prioritize tasks.</li><li>Strong interpersonal and communication skills.</li><li>Proactive and quick problem-solving abilities.</li><li>Flexibility and adaptability in a demanding environment.</li></ul><p>Tools: Proficiency in office tools (MS Office, Google Suite).</p><p>Conditions</p><p>Position based in Beirut.</p><p>Occasional travel to Dubai or other destinations.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Shift Leader is needed for fast food restaurant.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Previous experience as shift leader or assistant manager.</li><li>Living in North area or surroundings.</li><li>Management Skills</li><li>Excellent communication skills</li><li>Flexibility in working hours (12 hours shift).</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for a professional, organized, and customer-focused Receptionist &amp; Administrative Assistant to join our team.</p><p>Key Responsibilities:</p><ul><li>Welcome visitors and handle incoming calls professionally.</li><li>Manage appointments, meeting rooms, and office correspondence.</li><li>Perform general administrative and clerical tasks.</li><li>Maintain office records, filing systems, and office supplies.</li><li>Support different departments with day-to-day administrative activities.</li></ul><p>Location: Mousharafiya - Beirut</p><p>If you are organized, detail-oriented, and enjoy working in a dynamic environment, we'd love to hear from you.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>1 3 years of experience in a similar role.</li><li>Excellent communication and interpersonal skills.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook).</li><li>Strong organizational and multitasking abilities.</li><li>Professional appearance and positive attitude.</li><li>Fluency in Arabic and English.</li></ul><p></p></section>

<p>Job Type: Full-Time | On-Site Industry: Food Distribution Reports to: Management / Administration Department Position Overview The Administrative Assistant will support the smooth daily operation of the company by managing administrative processes, documentation, coordination, and communication across departments. The role is well suited to a highly organized and service-oriented professional who can maintain accurate records, follow up on priorities, and support management, finance, warehouse, logistics, and HR teams in a fast-paced food distribution environment. Key Responsibilities 1. Office Administration &amp; Documentation Handle incoming calls, emails, correspondence, filing, scanning, photocopying, and general office administration. Maintain organized and up-to-date physical and electronic records, files, databases, and archives. Draft routine letters, internal communications, reports, forms, and administrative documents. Monitor administrative deadlines, document expiries, renewals, and follow-up actions. Coordinate meetings, interviews, internal training sessions, and departmental communications as required. Maintain office supplies and coordinate routine administrative requirements with suppliers and service providers. 2. HR &amp; Employee Administration Support Maintain employee files, contact details, attendance records, leave documentation, and other administrative records. Support recruitment coordination, including receiving CVs, scheduling interviews, and preparing candidate documentation. Assist with new-employee onboarding, collection of required documents, and preparation of orientation materials. Support the preparation and submission of NSSF and other employee-related administrative documents, as required. Coordinate travel, accommodation, and local arrangements for employees, visitors, or operational teams when needed. 3. Finance &amp; Procurement Support Receive, organize, and follow up on supplier invoices, expense claims, payment requests, and supporting documentation. Coordinate with the Finance Department to ensure documents are complete and submitted on time for approval and payment. Maintain petty cash, expense logs, purchase-related documentation, and basic tracking sheets. Assist with the preparation of purchase orders, supplier files, and administrative documentation related to procurement activities. Support the collection and organization of documents required for monthly closing, audits, or internal reporting. 4. Operational &amp; Cross-Functional Coordination Liaise with warehouse, logistics, sales, procurement, finance, and HR teams to ensure accurate document flow and timely follow-up. Support the preparation, filing, and circulation of delivery-related, stock-related, and supplier documentation. Assist in maintaining documentation required for food safety, quality, regulatory, and operational compliance. Coordinate administrative follow-up for licenses, insurance policies, contracts, and other company records, under management direction. Support internal events, exhibitions, tenders, client documentation, or special projects when required. The Role s Impact Ensures efficient administrative coordination across a dynamic food distribution operation. Supports accurate documentation, timely follow-up, and smoother communication between departments. Contributes to stronger employee administration, finance support, and operational compliance. Offers a solid opportunity to grow within a structured and fast-moving business environment.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Diploma, bachelor s degree, or equivalent practical experience in Business Administration, Office Management, HR, Accounting, or a related field.</li><li>Proven experience in an administrative assistant, office coordinator, receptionist, or similar support role.</li><li>Strong organizational and time-management skills, with the ability to manage multiple tasks accurately.</li><li>Good command of Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.</li><li>Strong written and verbal communication skills in Arabic and English; French is an advantage.</li><li>Previous exposure to HR administration, invoice handling, procurement support, or document control is preferred.</li><li>Experience in food distribution, FMCG, logistics, retail, or a fast-paced operational environment is an advantage.</li><li>Highly organized, detail-oriented, and dependable.</li><li>Professional, discreet, and able to handle confidential information appropriately.</li><li>Proactive and comfortable following up with different departments and external parties.</li><li>Service-oriented, adaptable, and able to work independently while contributing effectively within a team.</li><li>Able to remain composed and efficient when handling multiple priorities and deadlines.</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We’re hiring a Junior Accountant / Accounting Assistant to join our team.</p><p><br></p><p>The ideal candidate will support daily accounting operations, assist with data entry, invoice processing, reconciliations, payment tracking, and basic financial reporting.</p><p><br></p><p>**Responsibilities:**</p><p><br></p><p>* Record and update financial transactions</p><p>* Assist with accounts payable and receivable</p><p>* Prepare and organize invoices, receipts, and payment records</p><p>* Support bank reconciliations</p><p>* Help with monthly reports and closing tasks</p><p>* Maintain accurate and organized accounting files</p><p>* Coordinate with the team on finance-related tasks</p><p><br></p><p>**Requirements:**</p><p><br></p><p>* Degree or diploma in Accounting, Finance, Business, or a related field</p><p>* 0–2 years of accounting experience</p><p>* Good knowledge of Excel</p><p>* Attention to detail and accuracy</p><p>* Strong organizational and communication skills</p><p>* Ability to learn quickly and work as part of a team</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Degree or diploma in Accounting, Finance, Business, or a related field</li><li>0 2 years of accounting experience</li><li>Good knowledge of Excel</li><li>Attention to detail and accuracy</li><li>Strong organizational and communication skills</li><li>Ability to learn quickly and work as part of a team</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Join our civil engineering team in Beirut to support active projects through design drafting, on-site supervision, quantity takeoffs, and clear project reporting. This role is ideal for an early-career engineer/assistant engineer with 2 3 years of experience who is safety-minded and detail-oriented.</p><p><strong>Job Purpose</strong></p><p>Assist in delivering civil engineering projects by producing accurate drawings and calculations, supporting site supervision and quality checks, preparing BOQs and cost estimates, and maintaining timely progress reporting while ensuring compliance with specifications, safety requirements, and project schedules.</p><p><strong>Job Duties and Responsibilities</strong></p><ul><li>AutoCAD/Civil 3D</li><li>Revit (optional)</li><li>Structural/duration calculations</li><li>Quantity takeoff (BOQ)</li><li>BOQ and cost estimation</li><li>Surveying basics and measurement</li><li>Site supervision &amp; quality inspections</li><li>Project reporting &amp; progress tracking</li><li>MS Project &amp; Excel</li><li>Stakeholder coordination</li><li>Attention to detail</li><li>Clear technical communication</li><li>Safety-minded work practices</li><li>Team collaboration</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Required Qualifications</strong></p><ul><li>2 3 years of civil engineering project support experience</li><li>AutoCAD/Civil 3D</li><li>Revit (optional)</li><li>Quantity takeoff (BOQ)</li><li>Structural/duration calculations</li><li>Surveying basics and measurement</li><li>MS Project and Excel</li><li>Attention to detail</li><li>Safety-minded work practices</li><li>Team collaboration</li><li>Clear technical communication</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><span style="font-size: 11px;">Responsibilities</span></p><p>Within delegated authority, the Executive Assistant will be responsible for the following duties:</p><p>1. ENSURE EFFECTIVE AND EFFICIENT FUNCTIONING OF THE RC FRONT OFFICE FOCUSING ON ACHIEVEMENT OF THE FOLLOWING RESULTS:</p><p>Maintain the Resident Coordinator s calendar and representation schedule, arrange appointments and meetings of the RC, provide protocol coverage, ensure logistical details of RC participation in events, and act as an interpreter and/or taking minutes of meetings when required. Coordinate high-quality briefing materials for the RC for appointments, meetings, events, and missions and ensure that all correspondence and documents submitted to the RC are according to UN norms and standards including directives, coordinate comments on behalf of RC for signature and action/follow-up when required. Draft key correspondence, including notes to files, minutes of meetings and Note Verbales, and provide translation for official correspondence. Manage RC travel and missions, prepare travel requests, ensure flight bookings and provision of logistics information, and follow up on trip reports and travel claims. Maintain contact lists of high-level partners, UN Agencies, and Diplomatic Corps. Support on arrangements at airport, etc.) for local and high-level visitors as required. In collaboration with the RCO team, prepare and maintain checklists and templates for relevant processes (high level visits, meetings preparation etc). Provide all similar services and support to RC.</p><p>2. ENSURE PROVISION OF EFFECTIVE COMMUNICATIONS SUPPORT TO THE OFFICE FOCUSING ON THE ACHIEVEMENT OF THE FOLLOWING RESULTS:</p><p>Maintain the filing system (in TEAMS/Sharepoint) ensuring safekeeping of confidential materials. Use of automated filing system. Screen RC incoming calls and correspondence. Coordinate the activities of the RC driver and keep the assigned close protection officers informed about movements details. Support organize and communicate on the various coordination meetings, including UNCT Meetings. Participate in the organization of official UN Days, public events, joint UN events and provide secretariat and administrative support to the UNCT and any other meeting linked to the UNRC. Ensure proper communication with the RCO, OCHA and UNSCOL with regards to the DSCL/RC/HC engagements and activities, including security clearances with UNDSS. Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to RC.</p><p>3. GENERAL ADMINISTRATION:</p><p>Act as an alternate to the RCO Administrative Assistant when required to support RCO in day- to-day administrative tasks as required, including contract administration, budget and finance, and human resource management. Provide support to the RC in matters such as documentation, visas, travel arrangements, house and school search, etc. Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. Assists with visualizations and updating information material such as web pages or brochures. Ensures that requirements and background information used for data analysis are documented. Performs other relevant duties as assigned.</p><p>4. OTHER:</p><p>Expected frequent interaction with staff within the RC Office, OCHA including the Special Assistant of the UN DSCL/RC/HC, UN Country Team, and relevant UN staff Expected frequent interaction with contacts in Embassies, Missions, International and Regional Entities, and Government officials. Expected frequent interaction with human resources, administrative, accounting staff in missions and Headquarters, general support service and conference services staff.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management and logistical processes etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.</p><p>TEAMWORK: Shows initiative and works proactively and collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.</p><p>CLIENT ORIENTATION: Considers all those to whom services are provided to be</p><p></p></section>

<p>Hear Well is looking for a professional and motivated Assistant / Receptionist to join our growing team in Hamra.<br><br>Responsibilities:<br>Welcoming patients and managing reception area<br>Scheduling and confirming appointments<br>Answering phone calls and messages professionally<br>Handling administrative and office tasks<br>Coordinating daily clinic operations<br>Supporting social media and communication tasks when needed<br>Requirements:<br>Good communication and organizational skills<br>Professional appearance and positive attitude<br>Comfortable using computers and Microsoft Office<br>Ability to multitask and work in a team<br>English and Arabic required (French is a plus)</p>

<p><b>Description</b></p><p><br></p><p>Lancaster Eden Bay is looking for an assistant Font Office Manager. The candidate should:</p><p>Oversee all aspects of the front desk operations and maintain high standards of guest satisfaction and loyalty.</p><p>Previous experience in an upscale property is required.</p><p>English is a must. French is a plus.</p><p>Flexible working shifts.</p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p><b>Description</b></p><p><br></p><p>Lancaster Eden Bay is looking for an assistant Font Office Manager. The candidate should:</p><p>Oversee all aspects of the front desk operations and maintain high standards of guest satisfaction and loyalty.</p><p>Previous experience in an upscale property is required.</p><p>English is a must. French is a plus.</p><p>Flexible working shifts.</p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p>We are seeking an organized and reliable Administrative &amp; Accounting Assistant to support our operations.</p><p><br></p><p style="font-size: 11px;">Diploma/degree in Accounting, Business Administration or related field.</p><p style="font-size: 11px;">2-5 years of relevant experience preferred.</p><p style="font-size: 11px;">Basic accounting experience.</p><p style="font-size: 11px;">Good EXCEL, Word, accounting and stock software skills.</p><p style="font-size: 11px;">Strong English.</p><p style="font-size: 11px;">Good organization, communication and follow-up skills.</p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p>We're building from the ground up and need a highly organized, resourceful Personal Assistant to support our leadership team. Since we're an early-stage company, this role goes beyond traditional PA duties a working knowledge of accounting and bookkeeping basics is essential, as you'll help set up and manage day-to-day administration alongside scheduling and operational support.</p><br><ul><li>Manage the executive's calendar, meetings, and travel arrangements</li><li>Handle correspondence (email, calls, messages) and prioritize accordingly</li><li>Organize and maintain filing systems (digital and physical)</li><li>Prepare documents, presentations, and reports as needed</li><li>Coordinate with vendors, clients, and service providers</li><li>Assist in setting up office systems and processes from scratch</li><li>Maintain basic bookkeeping records (expenses, invoices, receipts)</li><li>Assist with petty cash management and expense tracking</li><li>Assist with company setup tasks (licensing paperwork, vendor onboarding, supplier coordination)</li><li>Help establish organized workflows and administrative procedures as the company grows</li><li>Take initiative on ad hoc tasks flexibility is key in a startup environment</li></ul><p><strong>Desired Candidate Profile</strong></p><p>We're building from the ground up and need a highly organized, resourceful Personal Assistant to support our leadership team. Since we're an early-stage company, this role goes beyond traditional PA duties a working knowledge of accounting and bookkeeping basics is essential, as you'll help set up and manage day-to-day administration alongside scheduling and operational support.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We're looking for a talented **Executive Assistant** to support our leadership team and keep things running smoothly.</p><p><br></p><p>What You'll Do?</p><p>* Managing schedules, correspondence, and confidential information with professionalism</p><p>* Prepare invoices, proforma, and offers using our **Brain software system**</p><p>* Monitor income, expenses, and reimbursement reports to keep finances on track</p><p>* Handle general administrative tasks</p><p><br></p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>We're Looking For 5+ years managing executive-level administrative support with accounting basics</p><p>* Fluent in French and English (written and verbal) – this is essential!</p><p>* comfortable with Microsoft Office and ready to master our **Brain invoicing/proforma system**</p><p>* Sharp attention to detail and discretion </p><p>* Bachelor's degree in Administration or equivalent experience</p><p>* Background in construction or technical support industries</p><p><br></p><p><br></p></div>

<p>Hiring Executive Secretary / Document Controller to provide comprehensive administrative and executive support to senior management within a construction company in Beirut.</p><p><strong>Desired Candidate Profile</strong></p><p>Minimum 3 5 years of experience as an Executive Secretary, Executive Assistant, Document Controller, Project Secretary, or similar position.<br>Previous experience within a construction, engineering, contracting, or real estate company is highly preferred.</p>