Admin Assistant Jobs

Location: Zalka <br>Working Hours: Monday to Friday, 8:30 AM – 6:00 PM <br>Employment Type: Full-Time <br>Department: Warehouse <br>Reports To: Warehouse Manager <br> <br>Position Summary <br>Titan Technologies SAL is seeking a reliable, organized, and detail-oriented Warehouse Assistant to support the daily operations of the warehouse. The successful candidate will assist in inventory control, order processing, delivery coordination, and administrative warehouse tasks while ensuring accuracy and efficiency in all activities. Experience with the Dolphin ERP System is considered a strong advantage. <br> <br>Key Responsibilities: <br>- Prepare customer invoices and process purchase entries accurately. <br>- Receive incoming goods, verify quantities and documentation, and update inventory records. <br>- Review and verify orders prepared by other team members to ensure accuracy before dispatch. <br>- Coordinate and schedule daily delivery routes for drivers to ensure efficient distribution. <br>- Monitor and track customer orders to ensure timely and accurate deliveries. <br>- Assist in periodic inventory counts and annual stock-taking activities. <br>- Maintain and update warehouse records and internal databases, including vendor information, order details, quantities, pricing, and discounts. <br>- Coordinate with local suppliers regarding deliveries, shortages, returns, and order-related issues. <br>- Support warehouse colleagues with operational and administrative tasks and provide coverage during staff absences when required. <br>- Ensure warehouse documentation is complete, accurate, and properly filed. <br>- Comply with company policies, warehouse procedures, and health and safety standards. <br>- Contribute to maintaining a clean, organized, and productive warehouse environment. <br> <br>Qualifications: <br>- Previous experience in a warehouse, logistics, inventory control, or supply chain environment. <br>- Strong attention to detail with excellent organizational and time management skills. <br>- Ability to prioritize tasks and manage multiple responsibilities simultaneously. <br>- Good communication and interpersonal skills. <br>- Team-oriented with the ability to work independently when required. <br>- Problem-solving mindset with a proactive approach to daily operations. <br> <br>Education & Technical Requirements <br>- High school diploma or equivalent (required). <br>Proficiency in Microsoft Office, particularly Microsoft Excel. <br>- Experience using ERP or warehouse management systems is required; Dolphin ERP experience is a strong advantage. <br>- Basic computer literacy and data entry skills. <br>Preferred Skills <br>- Knowledge of inventory management and warehouse operations. <br>- Ability to work under pressure while maintaining accuracy. <br>- Strong sense of responsibility, reliability, and accountability. <br>- Flexibility to support operational requirements when needed

Location: Zalka, <br>Working Hours: Monday to Friday, 8:30 AM – 6:00 PM, <br>Employment Type: Full-Time, <br>Department: Warehouse, <br>Reports To: Warehouse Manager. <br> <br>Position Summary: <br>Titan Technologies SAL is seeking a reliable, organized, and detail-oriented Warehouse Assistant to support the daily operations of the warehouse. The successful candidate will assist in inventory control, order processing, delivery coordination, and administrative warehouse tasks while ensuring accuracy and efficiency in all activities. Experience with the Dolphin ERP System is considered a strong advantage. <br> <br>Key Responsibilities: <br>- Prepare customer invoices and process purchase entries accurately. <br>- Receive incoming goods, verify quantities and documentation, and update inventory records. <br>- Review and verify orders prepared by other team members to ensure accuracy before dispatch. <br>- Coordinate and schedule daily delivery routes for drivers to ensure efficient distribution. <br>- Monitor and track customer orders to ensure timely and accurate deliveries. <br>- Assist in periodic inventory counts and annual stock-taking activities. <br>- Maintain and update warehouse records and internal databases, including vendor information, order details, quantities, pricing, and discounts. <br>- Coordinate with local suppliers regarding deliveries, shortages, returns, and order-related issues. <br>- Support warehouse colleagues with operational and administrative tasks and provide coverage during staff absences when required. <br>- Ensure warehouse documentation is complete, accurate, and properly filed. <br>- Comply with company policies, warehouse procedures, and health and safety standards. <br>- Contribute to maintaining a clean, organized, and productive warehouse environment. <br> <br>Qualifications: <br>- Previous experience in a warehouse, logistics, inventory control, or supply chain environment. <br>- Strong attention to detail with excellent organizational and time management skills. <br>- Ability to prioritize tasks and manage multiple responsibilities simultaneously. <br>- Good communication and interpersonal skills. <br>- Team-oriented with the ability to work independently when required. <br>- Problem-solving mindset with a proactive approach to daily operations. <br> <br>Education & Technical Requirements <br>- High school diploma or equivalent (required). <br>Proficiency in Microsoft Office, particularly Microsoft Excel. <br>- Experience using ERP or warehouse management systems is required; Dolphin ERP experience is a strong advantage. <br>- Basic computer literacy and data entry skills. <br>Preferred Skills <br>- Knowledge of inventory management and warehouse operations. <br>- Ability to work under pressure while maintaining accuracy. <br>- Strong sense of responsibility, reliability, and accountability. <br>- Flexibility to support operational requirements when needed

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are seeking a proactive and results-oriented Assistant Distribution Manager to join our team. The successful candidate will support the Distribution Manager in overseeing daily bulk propane (Vrac) distribution operations, ensuring safe, efficient, and timely deliveries while maintaining the highest standards of customer service and operational excellence.</p><p><b>Key Responsibilities</b></p><ul><li>Assist in planning, organizing, and monitoring daily bulk propane (Vrac) distribution operations.</li><li>Coordinate with the Drivers, Maintenance, Sales, and Customer Service departments to ensure smooth and uninterrupted distribution activities.</li><li>Monitor fleet availability and coordinate preventive and corrective maintenance to maximize vehicle reliability and operational efficiency.</li><li>Supervise drivers and delivery assistants, ensuring attendance, operational compliance, and adherence to delivery schedules.</li><li>Ensure compliance with company policies, Lebanese transportation regulations, and Health, Safety &amp; Environment (HSE) standards.</li><li>Monitor distribution performance, delivery efficiency, and customer satisfaction, identifying opportunities for continuous improvement.</li><li>Prepare and maintain accurate operational reports, delivery records, and distribution documentation.</li><li>Resolve operational challenges and customer delivery concerns promptly and effectively.</li><li>Support the implementation of initiatives that improve distribution processes and optimize operational efficiency.</li><li>Act on behalf of the Distribution Manager during their absence, ensuring the continuity of daily operations.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Industrial Engineering, or a related field.</li><li>Minimum 5 years of experience in distribution, logistics, transportation, or fleet operations, preferably in the LPG, oil &amp; gas, or FMCG industry.</li><li>Strong leadership, planning, and coordination skills.</li><li>Excellent problem-solving and decision-making abilities.</li><li>Good knowledge of fleet management and transportation operations.</li><li>Familiarity with HSE standards and Lebanese transportation regulations is an advantage.</li><li>Proficiency in Microsoft Office, particularly Excel; experience with ERP systems is preferred.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work under pressure and manage multiple priorities in a fast-paced environment.</li></ul><p></p></section>

We are hiring an administrative assistant for daily office tasks, supporting team members, and handling communication. Key duties include answering phone calls, scheduling meetings, and organizing files. Core Responsibilities: Communication: Answer phone calls, greet visitors, and sort incoming mail.Scheduling: Manage calendars, set up appointments, and coordinate meeting rooms. Document Management: Prepare reports and maintain paper and digital files.Office Operations: Order office supplies, track inventory, etc. Required Skills and Qualifications: Strong time management and multitasking abilities. Communication: Clear verbal and written skills for interacting with clients and staff. Technology: Knowledge of computers, office software (Word, Excel), and data entry

Location: Lebanon <br>Department: Accounting & Finance <br>Experience: 2–3 years minimum <br>Employment Type: Full-time <br>Job Summary <br>We are looking for an Accounting Assistant – Banking & Credit Control to join our Accounting Department. The successful candidate will support the accounting team in handling credit card transactions, bank operations, customer accounts, data entry, and daily accounting activities. <br>The ideal candidate should have around 2–3 years of experience in accounting, be detail-oriented, organized, and comfortable working with financial data and Excel. <br>Key Responsibilities <br>• Monitor and record credit card transactions and settlements. <br>• Follow up on bank transactions, deposits, transfers, and bank statements. <br>• Perform bank reconciliations and investigate discrepancies when required. <br>• Assist in monitoring and reconciling customer accounts and credit balances. <br>• Enter and update accounting data accurately in the company’s accounting system. <br>• Prepare and maintain accounting records, documents, and supporting files. <br>• Verify invoices, receipts, payment documents, and other financial transactions. <br>• Assist with daily accounting entries and administrative accounting tasks. <br>• Coordinate with branches, banks, and other departments when necessary. <br>• Maintain proper filing of financial and accounting documents. <br>• Assist the Accounting Manager/Team with month-end closing and other accounting reports. <br>• Ensure accuracy and confidentiality of all financial information. <br>Requirements <br>• Bachelor’s degree or TS in Accounting, Finance, or a related field. <br>• 2–3 years of relevant accounting experience. <br>• Previous experience with banks, credit cards, reconciliations, or customer accounts is an advantage. <br>• Good knowledge of Excel and accounting software. <br>• Strong attention to detail and accuracy. <br>• Good organizational and follow-up skills. <br>• Ability to work independently and as part of a team. <br>• Good communication skills. <br>• Ability to handle confidential financial information professionally. <br>Preferred Skills <br>• Bank reconciliation <br>• Credit card reconciliation <br>• Customer account reconciliation <br>• Data entry <br>• Excel <br>• Accounting software <br>• Financial documentation <br>• Attention to detail <br>• Follow-up and problem-solving <br>We are looking for a reliable and organized accounting professional who is willing to learn, take responsibility, and grow within the Accounting Department

⭐️FEATURED VACANCY – ADMINISTRATIVE ASSISTANT <br> <br>GSM Facility Services, an established company operating in the cleaning, security, and facility management sector, is hiring a full-time Administrative Assistant for its Zalka office. <br> <br>This is an excellent opportunity to join a growing company and gain practical exposure to administration, HR support, accounting coordination, customer service, and daily business operations. <br> <br>Job Responsibilities: <br> <br>* Manage daily administrative and office activities <br>* Answer telephone calls, emails, and customer inquiries <br>* Prepare quotations, invoices, receipts, and basic reports <br>* Organize contracts, employee records, and company documents <br>* Monitor employee attendance and payroll information <br>* Assist with recruitment and general HR administration <br>* Follow up with customers and coordinate service requests <br>* Schedule appointments and support management <br>* Maintain accurate physical and electronic filing systems <br>* Perform other administrative duties required for smooth office operations <br> <br>Candidate Profile: <br> <br>* Organized, responsible, and detail-oriented <br>* Strong communication and follow-up skills <br>* Good knowledge of Microsoft Word and Excel <br>* Able to multitask and manage different responsibilities <br>* Comfortable communicating with customers and employees <br>* Willing to learn and grow within the company <br>* Preferably living in Zalka, Jal El Dib, Antelias, Dora, Bourj Hammoud, or nearby areas <br> <br>Previous experience is not mandatory. Candidates will be evaluated based on their skills, seriousness, communication, and ability to learn. <br> <br>Employment Details: <br> <br>* Position: Administrative Assistant <br>* Location: Zalka, Metn, Lebanon <br>* Working hours: Monday to Friday, 8:30 AM–5:30 PM <br>* Days off: Saturday and Sunday <br>* Monthly salary: USD 900 <br>* Employment type: Full-time <br> <br>Why Join GSM Facility Services? <br> <br>* Stable, full-time office position <br>* Five-day working week <br>* Exposure to several areas of business administration <br>* Opportunity to develop professionally within a growing facility services company <br>* Professional and dynamic working environment <br> <br>Important: <br> <br>Please apply only if the location, working hours, responsibilities, and USD 850 monthly salary are suitable for you. <br> <br>Interested candidates should submit an updated CV through HireLebanese

Key Responsibilities: <br> <br>Manage and coordinate the executive's calendar, meetings, and appointments. <br>Screen phone calls, emails, and correspondence, responding when appropriate. <br>Organize domestic and international travel, including flights, accommodations, transportation, and itineraries. <br>Prepare meeting agendas, presentations, reports, and minutes. <br>Handle confidential documents and sensitive information with discretion. <br>Coordinate internal and external meetings, events, and business engagements. <br>Monitor deadlines and ensure timely follow-up on action items. <br>Liaise with clients, suppliers, and stakeholders on behalf of the executive. <br>Manage office administration, filing systems, and documentation. <br>Assist with expense reporting, invoice processing, and petty cash when required. <br>Conduct research and prepare summaries or reports for decision-making. <br>Support personal errands and administrative matters when requested. <br>Coordinate with internal departments to facilitate smooth business operations. <br>Anticipate the executive's needs and proactively resolve scheduling or operational issues. <br> <br>Key Requirements: <br>Bachelor's degree in business administration, Management, or a related field. <br>Minimum 3–5 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives. <br>Excellent organizational and time-management skills. <br>Outstanding verbal and written communication skills. <br>Strong problem-solving abilities with exceptional attention to detail. <br>High level of professionalism, integrity, and confidentiality. <br>Ability to multitask and work effectively under pressure

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>Job Title: Executive Assistant to the Managing Partner</b></p><p><b>Job Summary</b></p><p>As an Executive Assistant to the Managing Partner, the candidate will provide high-level administrative and operational support while managing executive schedules, communications, meetings, correspondence, reporting, and daily coordination activities. The role requires a highly organized, proactive, and detail-oriented professional capable of preparing, maintaining, and following up on company reports, business summaries, operational updates, and management presentations with accuracy, confidentiality, and professionalism.</p><p><b>Key Responsibilities</b></p><p><b>Executive &amp; Administrative Support</b></p><ul><li>Manage managers daily schedule, meetings, appointments, and travel arrangements </li><li>Coordinate internal and external communications on behalf of the manager </li><li>Prepare reports, presentations, summaries, and meeting notes </li><li>Follow up with department heads and ensure execution of action points </li><li>Screen calls, emails, and requests while prioritizing urgent matters </li><li>Organize confidential documents and maintain proper filing systems </li></ul><p><b>Business Coordination</b></p><ul><li>Liaise with suppliers, clients, banks, consultants, and partners </li><li>Coordinate with accounting, purchasing, operations, HR, and logistics teams </li><li>Support the manager in strategic projects, expansion plans, and operational follow-ups </li><li>Track deadlines, payments, licenses, contracts, and renewals </li></ul><p><b>Personal &amp; Family Assistance</b></p><ul><li>Assist with selected personal errands and family coordination </li><li>Manage personal appointments, reservations, and schedules for the manager and family when needed </li><li>Coordinate travel, events, gifting, and household-related arrangements </li><li>Handle highly confidential personal matters with absolute discretion </li></ul><p><b>Communication &amp; Representation</b></p><ul><li>Represent the manager professionally in meetings and communications </li><li>Maintain strong relationships with clients, suppliers, and stakeholders</li><li>Ensure smooth information flow between the manager and different business units</li></ul><p><b>Qualification</b></p><ul><li>Bachelor’s degree in Business Administration, Management, or a related field</li><li>Minimum 2–4 years of experience as an Executive Assistant or in a similar role</li><li>Strong proficiency in Microsoft Office</li><li>Strong organizational, reporting, and communication skills</li><li>Ability to multitask, prioritize, and work under pressure</li><li>Experience in manufacturing or food processing industries is a plus</li></ul><p><br></p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Required Skills</b></p><ul><li>Excellent organizational and multitasking abilities</li><li>Strong reporting and documentation skills</li><li>High attention to detail and accuracy</li><li>Professional communication and interpersonal skills</li><li>Strong time management and follow-up skills</li><li>Ability to work independently and proactively</li></ul><p><br></p></div>

<p><h4>Summary of position:</h4> <p>The assistant project manager’s responsibilities will include but may not be limited to: assist with the development and execution of project plans and schedules to execute scope safely, efficiently, and cost effectively; monitor project performance (cost, schedule, scope changes, safety, and quality); identify resource requirements such as manpower and equipment; ensure all work is planned, including outages, permits, etc. Other duties as required to accomplish the objectives of the position.</p> <h4>Essential functions:</h4> <ul> <li>Maintain project databases, working files, field binders, field tickets, etc.</li> <li>Preparation of routine reports and correspondence; some involvement in preparing more complex reports.</li> <li>Provide guidance to field personnel in support of work execution.</li> <li>May assist in preparation of proposals, change orders and the estimation process.</li> <li>May calculate and manage smaller scale projects, which would include scheduling, ordering material, billing, etc.</li> <li>Contact vendors, and research literature and regulatory requirements.</li> <li>May include pricing change orders.</li> <li>On larger scale projects, the assistant project manager must be capable of stepping in at any point and help with any number of tasks.</li> <li>May assist in the estimating process.</li> <li>Other duties as assigned to support the project manager.</li> </ul> <h4>Desired minimum qualifications:</h4> <ul> <li>Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy.</li> <li>Good problem-solving skills and the ability to multi-task are essential.</li> <li>Must be a self-starter and have the ability to organize and prioritize work.</li> <li>Bachelor’s degree in construction management, engineering, or equivalent combination of related education and experience.</li> <li>Knowledge of advanced functions of Word, Excel, Outlook, MS Project, PowerPoint, and Internet Explorer.</li> <li>Ability to read and understand civil, architectural, structural, mechanical plans and specifications as they relate to electrical and/or other utility work.</li> <li>Effective analytical and problem-solving skills with great ability to prioritize workload and meet deadlines.</li> <li>Exceptional interpersonal communication, presentation, and writing skills.</li> <li>Strong attention to detail required executing tasks.</li> <li>Ability to multi-task, prioritize and possess strong time-management skills.</li> <li>Well organized, team player, professional and energetic.</li> </ul> <p>The company is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.</p></p><p></p>

<p><h4>Summary of position:</h4> <p>The assistant project manager’s responsibilities will include but may not be limited to: assist with the development and execution of project plans and schedules to execute scope safely, efficiently, and cost effectively; monitor project performance (cost, schedule, scope changes, safety, and quality); identify resource requirements such as manpower and equipment; ensure all work is planned, including outages, permits, etc. Other duties as required to accomplish the objectives of the position.</p> <h4>Essential functions:</h4> <ul> <li>Maintain project databases, working files, field binders, field tickets, etc.</li> <li>Preparation of routine reports and correspondence; some involvement in preparing more complex reports.</li> <li>Provide guidance to field personnel in support of work execution.</li> <li>May assist in preparation of proposals, change orders and the estimation process.</li> <li>May calculate and manage smaller scale projects, which would include scheduling, ordering material, billing, etc.</li> <li>Contact vendors, and research literature and regulatory requirements.</li> <li>May include pricing change orders.</li> <li>On larger scale projects, the assistant project manager must be capable of stepping in at any point and help with any number of tasks.</li> <li>May assist in the estimating process.</li> <li>Other duties as assigned to support the project manager.</li> </ul> <h4>Desired minimum qualifications:</h4> <ul> <li>Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy.</li> <li>Good problem-solving skills and the ability to multi-task are essential.</li> <li>Must be a self-starter and have the ability to organize and prioritize work.</li> <li>Bachelor’s degree in construction management, engineering, or equivalent combination of related education and experience.</li> <li>Knowledge of advanced functions of Word, Excel, Outlook, MS Project, PowerPoint, and Internet Explorer.</li> <li>Ability to read and understand civil, architectural, structural, mechanical plans and specifications as they relate to electrical and/or other utility work.</li> <li>Effective analytical and problem-solving skills with great ability to prioritize workload and meet deadlines.</li> <li>Exceptional interpersonal communication, presentation, and writing skills.</li> <li>Strong attention to detail required executing tasks.</li> <li>Ability to multi-task, prioritize and possess strong time-management skills.</li> <li>Well organized, team player, professional and energetic.</li> </ul> <p>The company is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.</p></p><p></p>

<p><h4>Outsourcing advantage</h4> <p>Outsourcing Advantage is a boutique business process outsourcing (BPO) firm specializing in back-office and customer service support for US-based businesses. We are seeking highly organized and proactive administrative assistants, executive assistants, and general VAs to join our talent pool. In this role, you will support business leaders with administrative tasks, calendar management, communication, and day-to-day operations while ensuring efficiency and professionalism.</p> <h4>Key responsibilities include:</h4> <ul> <li>Manage calendars, appointments, and meetings.</li> <li>Coordinate emails and business correspondence.</li> <li>Prepare reports, presentations, and documents.</li> <li>Organize files and maintain accurate records.</li> <li>Handle data entry and CRM updates.</li> <li>Coordinate travel arrangements when required.</li> <li>Support project management and operational tasks.</li> <li>Perform general administrative duties.</li> </ul> <h4>Requirements</h4> <ul> <li>2+ years of administrative or executive assistant experience.</li> <li>Excellent English communication skills.</li> <li>Strong organizational and time management skills.</li> <li>Proficiency with Microsoft Office and Google Workspace.</li> <li>Experience with calendars, scheduling, and email management.</li> <li>Ability to multitask and work independently.</li> <li>Proficiency with project management tools such as Asana, Trello, ClickUp, Monday.com, or similar platforms.</li> </ul> <h4>Preferred qualifications:</h4> <ul> <li>Bachelor's degree in business administration, communications, or a related field (preferred but not required).</li> <li>Experience supporting executives, business owners, or senior leadership.</li> <li>Experience working remotely with U.S.-based companies or international teams.</li> <li>Familiarity with CRM systems (HubSpot, Salesforce, Zoho, or similar).</li> <li>Experience preparing reports, presentations, and meeting minutes.</li> <li>Strong problem-solving skills with the ability to anticipate needs and work independently.</li> <li>Experience coordinating travel arrangements and managing expense reports.</li> <li>Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot.</li> <li>Ability to adapt quickly to new software and changing priorities.</li> </ul> <h4>Benefits</h4> <ul> <li>Opportunity to work on diverse and exciting projects.</li> <li>Supportive and collaborative work environment.</li> <li>Weekly payments.</li> <li>Weekends off.</li> <li>Growth opportunities.</li> </ul></p><p></p>

We're Hiring: Receptionist & Administrative Assistant <br> <br>We are looking for a professional, organized, and customer-focused Receptionist & Administrative Assistant to join our team. <br> <br>Key Responsibilities: <br> <br>Welcome visitors and handle incoming calls professionally. <br>Manage appointments, meeting rooms, and office correspondence. <br>Perform general administrative and clerical tasks. <br>Maintain office records, filing systems, and office supplies. <br>Support different departments with day-to-day administrative activities. <br> <br>Requirements: <br> <br>1–3 years of experience in a similar role. <br>Excellent communication and interpersonal skills. <br>Proficiency in Microsoft Office (Word, Excel, Outlook). <br>Strong organizational and multitasking abilities. <br>Professional appearance and positive attitude. <br>Fluency in Arabic and English. <br> <br>???? Location: Mousharafiya - Beirut <br> <br>If you are organized, detail-oriented, and enjoy working in a dynamic environment, we'd love to hear from you. Apply now through LinkedIn or send your CV to hr@aihom.com.lb

The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations. <br>Qualifications <br> <br> <br> <br> Communication skills to interact effectively with internal and external stakeholders. <br>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping. <br>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly. <br>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines. <br>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment. <br>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus. <br>High school diploma required; business administration or a related field is an advantage. <br>email: hr.coordinator2@u-foodsal.com <br>phone: 70-590626

We are seeking a proactive and results-oriented Assistant Distribution Manager to join our team. The successful candidate will support the Distribution Manager in overseeing daily bulk propane (Vrac) distribution operations, ensuring safe, efficient, and timely deliveries while maintaining the highest standards of customer service and operational excellence. <br> <br>Key Responsibilities <br>Assist in planning, organizing, and monitoring daily bulk propane (Vrac) distribution operations. <br>Coordinate with the Drivers, Maintenance, Sales, and Customer Service departments to ensure smooth and uninterrupted distribution activities. <br>Monitor fleet availability and coordinate preventive and corrective maintenance to maximize vehicle reliability and operational efficiency. <br>Supervise drivers and delivery assistants, ensuring attendance, operational compliance, and adherence to delivery schedules. <br>Ensure compliance with company policies, Lebanese transportation regulations, and Health, Safety & Environment (HSE) standards. <br>Monitor distribution performance, delivery efficiency, and customer satisfaction, identifying opportunities for continuous improvement. <br>Prepare and maintain accurate operational reports, delivery records, and distribution documentation. <br>Resolve operational challenges and customer delivery concerns promptly and effectively. <br>Support the implementation of initiatives that improve distribution processes and optimize operational efficiency. <br>Act on behalf of the Distribution Manager during their absence, ensuring the continuity of daily operations. <br> <br>Qualifications & Requirements <br>Bachelor's degree in Business Administration, Logistics, Supply Chain Management, Industrial Engineering, or a related field. <br>Minimum 5 years of experience in distribution, logistics, transportation, or fleet operations, preferably in the LPG, oil & gas, or FMCG industry. <br>Strong leadership, planning, and coordination skills. <br>Excellent problem-solving and decision-making abilities. <br>Good knowledge of fleet management and transportation operations. <br>Familiarity with HSE standards and Lebanese transportation regulations is an advantage. <br>Proficiency in Microsoft Office, particularly Excel; experience with ERP systems is preferred. <br>Strong communication and interpersonal skills. <br>Ability to work under pressure and manage multiple priorities in a fast-paced environment

Job Summary <br>Handles all the operational functions related to the protection of the clients’ IP rights. <br> <br>Duties / Responsibilities <br>• Assists in maintaining the integrity of the docket database (IPMS), including any trademark docket system conversions, data downloads, and standardization of existing data <br>• Supports intakes of trademark matters, including uploading into IPMS, opening of jobs, scanning of documents, and communicating with regional offices and/or international associates <br>• Issues invoices and follows up on the settlement of outstanding ones <br>• Generates various reports as requested for clients <br>• Completes projects as assigned by the manager <br> <br>Skills / Qualifications <br>• University degree in Business or related <br>• 1-3 years of work experience <br>• Very good command of English and Arabic <br>• Proficiency in Microsoft Office <br>• Attention to detail <br>• Analytical skills <br>• Teamwork skills <br>• Flexibility and adaptability <br>• Working under pressure and meeting deadlines

Amatoury 114, a leading Lebanese manufacturer of personal care and household products (114 and Ibiza brands), is looking for a motivated Quality Control / ISO System Assistant to support our QC & ISO Manager at our Sin el-Fil (Horsh Tabet) facility. <br>Key Responsibilities <br>• Assist in controlling the quality of incoming raw materials and packaging materials <br>• Monitor and help address non-conformities during filling and packing operations <br>• Perform random checks on the production line to verify final product quality <br>• Support the identification of quality issues and follow-up on corrective actions <br>• Assist with calibration of laboratory instruments according to the defined schedule <br>• Help ensure correct application of quality policies and standards on the floor <br>• Support the implementation of quality control tools and procedures <br>• Contribute to process improvement initiatives that reduce defects and enhance product quality <br>• Maintain accurate records and documentation of quality control activities <br>• Assist the QC/ISO Manager in coordinating with department heads on ISO 9001 QMS requirements and compliance <br>Qualifications & Skills <br>• University degree in Chemistry, Biochemistry, or equivalent <br>• Knowledge of ISO standards is a plus <br>• Detail-oriented, organized, and comfortable working on the production floor <br>• Good communication skills; ability to coordinate across departments <br>• Proficiency in English and/or French is an asset

Job Vacancy: Secretariat / Administrative Assistant <br> <br>Position: Secretariat / Administrative Assistant <br>Location: Audit Firm <br>Working Hours: Monday to Friday, 8:00 AM – 5:00 PM <br> <br>Job Summary <br> <br>We are looking for a motivated, organized, and professional Secretariat / Administrative Assistant to join our audit firm. The successful candidate will provide administrative support, maintain accurate records, assist the audit team, and help ensure the efficient day-to-day operation of the office. <br> <br>Key Responsibilities <br> <br>- Organize, maintain, and file client documents (physical and electronic). <br>- Prepare, edit, and format documents using Microsoft Word. <br>- Create and maintain spreadsheets, reports, and databases using Microsoft Excel. <br>- Answer telephone calls and greet clients in a professional manner. <br>- Manage incoming and outgoing correspondence, emails, and courier services. <br>- Schedule meetings, appointments, and maintain office calendars. <br>- Provide administrative support to auditors and management. <br>- Maintain confidentiality of client information and firm records. <br>- Perform other general administrative and secretarial duties as assigned. <br> <br>Qualifications and Requirements <br> <br>- Age: Preferably 22–40 years. <br>- Previous experience in a secretarial or administrative position is preferred; experience in an audit or accounting firm is an advantage. <br>- Excellent knowledge of Microsoft Word and Microsoft Excel. <br>- Experience in document filing and records management. <br>- Typing speed of at least 50 words per minute (WPM). <br>- Strong organizational and time management skills. <br>- Good communication and interpersonal skills. <br>- Ability to work under pressure, manage multiple tasks, and meet deadlines. <br>- Professional appearance, positive attitude, and a high level of integrity. <br>- High school diploma or vocational/business administration certificate; a college degree is an advantage

A law firm is looking for an experienced Legal Secretary/Administrative Assistant to support daily office operations. Candidates with prior experience working in a law firm are strongly preferred. <br> <br>Responsibilities <br> <br>Scanning and copying legal documents <br>Typing and formatting correspondence, contracts, and legal documents <br>Filing and organizing case files and office documents <br>Arranging and maintaining office order <br>Purchasing stationery and monitoring office supplies <br>Handling photocopying and printing tasks <br>General secretarial and administrative support (answering calls, scheduling, correspondence) <br> <br>Requirements <br> <br>Previous experience working at a law firm preferred <br>Strong typing skills (Arabic and English) <br>Proficiency in Microsoft Office (Word, Excel, Outlook) <br>Good command of Arabic and English (additional languages a plus) <br>Excellent organizational and multitasking skills <br>Attention to detail and confidentiality

<p><h4>Description<\/h4>\n<p><strong>Reports to:<\/strong> Executive Assistant<br>\n<strong>Location:<\/strong> Remote (International)<br>\n<strong>Compensation:<\/strong> $500 \u2013 $750\/month<br>\n<strong>Level:<\/strong> Entry-level<\/p>\n\n<p><strong>Please read this full job post before you apply:<\/strong><\/p>\n<p>Do you thrive on solving problems and figuring out the possible... and impossible?<br>\nDo you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable?<br>\nYou'll read web pages, books, watch videos... whatever it takes... to gain what you need to quickly solve a problem. Every day.<br>\nThat's just who you are and how you get stuff done.<br>\nThen this might be the perfect position for you.<\/p>\n\n<h4>Role<\/h4>\n<p>We are hiring a Virtual Admin Assistant to support our EA & Talent Acquisition Lead as a direct proxy. This is a high-trust, high-accountability support role. You will be plugged into the operational backbone of a fast-moving agency and expected to learn quickly, execute reliably, and grow into broader ownership over time.<\/p>\n<p>This role sits at the intersection of Executive Operations, HR & Talent Acquisition, Finance Administration, and Property Management. Your goal over 90 days is to absorb every task and process so that you can handle them independently \u2014 freeing the EA to lead on CEO strategy and Talent Acquisition.<\/p>\n\n<h4>Responsibilities<\/h4>\n<p><strong>Executive & Administrative Operations<\/strong><\/p>\n<ul>\n<li>Manage G-Drive: organize folders, name documents correctly, maintain version control<\/li>\n<li>Update and maintain the Asana Operations Task Board \u2014 keeping all tasks current, correctly categorized, and properly assigned<\/li>\n<li>Coordinate system access: set up and revoke tool access (Fathom, ClickFunnels, QuickBooks, etc.) as directed<\/li>\n<li>Handle QuickBooks Online admin tasks: send documents to Unloop, organize financial records, basic data entry<\/li>\n<li>Insurance admin: tracking renewals, coordinating paperwork, flagging upcoming deadlines<\/li>\n<\/ul>\n\n<p><strong>Finance & Data<\/strong><\/p>\n<ul>\n<li>Calculate and track the CEO's time burn rate by category based on calendar and briefing data<\/li>\n<li>Build and maintain Google Sheets trackers for financial tracking, expense logging, and reporting<\/li>\n<li>Support coordination: scheduling, note-taking, task follow-up with external stakeholders<\/li>\n<li>Assist with bank account reconciliation tracking and flagging discrepancies<\/li>\n<\/ul>\n\n<p><strong>HR & Talent Acquisition Support<\/strong><\/p>\n<ul>\n<li>Filter and screen resumes in Workable: move candidates through stages, apply the Priority Funnel, flag qualified applicants<\/li>\n<li>Conduct phone screens when the EA is unavailable \u2014 following scripted criteria and submitting written evaluations<\/li>\n<li>Maintain and update the weekly TA reporting tracker: Time to Hire, Cost per Hire, Pipeline Health scores<\/li>\n<li>Help run MVP calls: prep notes, send follow-ups, log outcomes in Asana<\/li>\n<li>Coordinate with hiring managers: send interview links, schedule WHO interviews, follow up on feedback<\/li>\n<li>Support onboarding and offboarding logistics: send system access checklists, track form completion<\/li>\n<\/ul>\n\n<p><strong>Property Management Support<\/strong><\/p>\n<ul>\n<li>Track rental income and flag any delinquencies within 48 hours<\/li>\n<li>Coordinate with third-party vendors (landscapers, contractors, plumbers): get quotes, schedule visits, confirm completion<\/li>\n<li>Log all maintenance expenses in Stessa with receipts within 48 hours of purchase<\/li>\n<li>Monitor utility bills across all 4 properties and flag upcoming due dates 7 days in advance<\/li>\n<li>Assist with property documentation: refinancing paperwork, insurance coordination, lease renewals<\/li>\n<\/ul>\n\n<h4>Who Are We?<\/h4>\n<p>Client Accelerators is the \"go to\" company for coaches, consultants, experts, and authors who want to achieve sustained growth through paid acquisition channels like YouTube, Facebook, TikTok, and Google.<\/p>\n<p>We were the 207th fastest growing company on the Inc 5000 list last year, and have had record growth for an advertising agency, growing an incredible 2,574% over the past 3 years.<\/p>\n<p>We\u2019ve been able to have this record growth because of the incredible results we\u2019ve been able to get for our clients, which has allowed us to speak on stages all over the world on our strategies and tactics to doubling, tripling or even 10x their profits by working with us.<\/p>\n<p>We take a hands-on approach to growing each client we bring in by scripting all of their creatives, video production, tracking, and running their ads on these channels to hit agreed upon targets.<\/p>\n<p>Our proven approach has allowed us to spend over $150 million and generate over $300 million in verified sales in the past 5 years. Currently, our company is focused on founder-led businesses across the e-learning, SaaS, and service-based internet space.<\/p>\n<p>We believe great people are at the center of every successful business. Employees are provided a full suite of benefits, including competitive compensation, healthcare, unlimited paid time off, and access to world-class training material.<\/p>\n<p>What makes Client Accelerators so different? For one, our founder, Mike Buontempo, is a consultant himself, who has been consulting with different companies and entrepreneurs for the past 13 years.<\/p>\n<p>Our vision is to attract and hire the very best people to help our clients grow profitably and systematically through paid media.<\/p>\n\n<h4>Client Accelerators Core Values<\/h4>\n<ul>\n<li>We are problem solvers: If you spot a problem in our company or a client\u2019s company, provide a solution. There are millions of problems, and not as many problem solvers, be the solution.<\/li>\n<li>Open Source Code: We share what\u2019s working with everyone.<\/li>\n<li>Empty The Bucket: Picture this, if you just spent two hours cleaning your car, you put all of the cleaning materials away, but you notice you missed a spot. What do you do? You go back, get everything back out, and complete the job to perfection.<\/li>\n<li>We\u2019re a \u201cTEAM\u201d not a family: Leaders at CA hire, develop, and cut smartly, so we have superstars at every position.<\/li>\n<li>Ownership Thinking: Going out of your way to make sure your actions and the actions of your peers are in the best interest of the company.<\/li>\n<li>Being The Best: Mastering your domain so you\u2019re the best in the world at it.<\/li>\n<\/ul>\n\n<h4>Requirements<\/h4>\n<ul>\n<li>1-2 years of experience in administrative, operations, or coordination support roles<\/li>\n<li>Extremely organized \u2014 you don't let things fall through the cracks<\/li>\n<li>Detail-oriented \u2014 you double-check your work before submitting<\/li>\n<li>Strong written communicator \u2014 you write clearly and professionally in English<\/li>\n<li>Comfortable with Google Sheets \u2014 you can build simple trackers, use formulas, and present data cleanly<\/li>\n<li>Proactive \u2014 you flag issues before they become problems and suggest solutions<\/li>\n<li>Discreet \u2014 you will handle sensitive financial, HR, and personal data; confidentiality is non-negotiable<\/li>\n<li>Self-managed \u2014 you can prioritize and execute without constant hand-holding<\/li>\n<li>Quick learner \u2014 you document processes and replicate them independently after being shown once<\/li>\n<\/ul>\n\n<h4>Tools You\u2019ll Work With<\/h4>\n<ul>\n<li>Asana \u2014 task and project management<\/li>\n<li>Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)<\/li>\n<li>Workable \u2014 applicant tracking system<\/li>\n<li>Stessa \u2014 property financial tracking<\/li>\n<li>QuickBooks Online \u2014 basic financial data entry<\/li>\n<li>Slack \u2014 team communication<\/li>\n<li>Fathom \/ Zoom \u2014 meeting recording and coordination<\/li>\n<\/ul>\n\n<h4>What Success Looks Like in 90 Days<\/h4>\n<ul>\n<li>You own G-Drive maintenance, Asana Ops Task Board, and access coordination without reminders<\/li>\n<li>You can screen resumes and submit evaluations in Workable independently<\/li>\n<li>You have logged 100% of property expenses in Stessa on time for two consecutive months<\/li>\n<li>The EA has offloaded 30+ hours\/week of tasks to you and trusts you to handle them without supervision<\/li>\n<li>Zero missed deadlines on any assigned task<\/li>\n<\/ul>\n\n<h4>Benefits<\/h4>\n<ul>\n<li>Unlimited PTO<\/li>\n<li>Great career growth opportunity - You\u2019ll be working with \u201cA\u201d players in Operations, Sales, Creative, and Media Buying<\/li>\n<li>Clear growth path<\/li>\n<\/ul><\/p><p><\/p>

Dynamic office seeks organized, detail‑oriented secretary. Responsibilities include scheduling, correspondence, and administrative support. Strong communication and computer skills required. Apply today!