Admin Assistant Jobs - Beirut Lebanon

Assistant pharmacist needed for only Sundays (10am-4pm) . Experience is a must

Dental Clinic at Demco Tower Antelias , Assistant 10am till 5 pm

In light of the ongoing situation in Lebanon and the significant influx of internally displaced persons into Beirut, INSAN Association is supporting emergency response operations across multiple collective shelters through the provision of daily meals, food items and health support. <br>In this regard, INSAN Association is engaging a female community health assistant to support ongoing emergency operation. <br>The community health assistant will be assigned to designated collective shelters across Beirut and Mount Lebanon to support health care activities <br>Suggested availability: Part time job, 3 days per week, AM shift <br>Modality: Field-based (on site) <br>Duration: 3 months (Jul, Aug, Sep)-2026 <br>Targeted candidates: Graduated in any health field or good experience in health care <br>Experience in social or community work environment is highly appreciated <br>Interested candidates are requested to send their resume by email and mention the position applied for

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><b>JOB OVERVIEW</b></p><p>Key Responsibilities</p><p>Administrative Management:</p><ul><li>Organize professional and personal schedules.</li><li>Plan and coordinate meetings, appointments, and events.</li><li>Manage correspondence (emails, letters).</li></ul><p>Travel and Logistics:</p><ul><li>Arrange travel (flight, hotel, transportation bookings).</li><li>Prepare detailed itineraries and manage visa applications if necessary.</li></ul><p>Personal Support:</p><ul><li>Coordinate with service providers and other collaborators.</li><li>Handle personal purchases and specific family requests.</li></ul><p>Project Management:</p><ul><li>Supervise ad hoc projects (e.g., event planning, relocations).</li><li>Communicate and follow up on priorities with stakeholders.</li></ul><p>Confidentiality and Discretion:</p><ul><li>Maintain a high level of confidentiality at all times.</li></ul><p>Tools:</p><ul><li>Proficiency in office tools (MS Office, Google Suite).</li></ul><p>Conditions</p><p>Position based in Beirut.</p><p>Occasional travel to Dubai or other destinations.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><b>Candidate Profile</b></p><p>Experience: Minimum of 5 years as a Personal Assistant supporting high-level executives.</p><p>Languages: Excellent command of French and English. Knowledge of additional languages is a plus.</p><p>Skills:</p><ul><li>Impeccable organizational skills and ability to prioritize tasks.</li><li>Strong interpersonal and communication skills.</li><li>Proactive and quick problem-solving abilities.</li><li>Flexibility and adaptability in a demanding environment.</li></ul><p></p></section>

A clothing / apparel company in Dora near Citymall is looking for a female sales assistant and showroom organizer. <br> <br>Must have good english and computer knowledge <br>Experience with clothing / apparel is a plus <br> <br>Duties include receiving customer inquiries by phone / whatsapp, guiding customers with thier orders and questions, following up with warehouse and factory, organizing the showroom and products. <br> <br>Schedule: Monday to Friday 8 to 5 <br>Salary: 500-600 USD

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Assistant pharmacist needed for only Sundays (10am-4pm) . Experience is a must.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Experience is a must.</p><p></p></section>

We are seeking a Dental Assistant to become part of our dynamic team. In this exciting, diverse role, you will support our team who is based in our Antelias Clinic. <br> <br>General skills required <br> <br>Language: A high level English and Arabic is essential (reading, writing and speaking). <br> <br>Education: A degree is essential in nursing, dental assistance or any other equivalent qualifications will be considered. <br> <br>Technical skills and abilities: Experience and competency with Microsoft products, WhatsApp, Dentrooper, Easy Dent, EZ3D and DBSWIN. High social intelligence is a must. <br> <br>In this role, you will need to be self-motivated, efficient, organised and a good communicator who can be flexible. We seek team members who can maintain a pleasant and outgoing personality, even under pressure. <br> <br>You will also need to be able to analyse processes and provide innovative ways to get things done, assuming responsibility when necessary. <br> <br>Experience: 2 - 4 years. <br> <br>Specific responsibilities <br> <br>We are seeking versatile candidates who can: <br> <br>• Prepare for and assist doctors with surgeries or any other operation; <br>• Clean rooms post any operation; <br>• Perform X-rays, Panoramics, CBCT; <br>• Sterilize Instruments; <br>• Work on system; <br>• Update inventories; <br>• Place orders for medical products and equipment; and <br>• Assist doctors with calming and containing patients. <br> <br>About Lounge Dental Clinic <br> <br>Lounge Dental Clinic is a five stars Polyclinic offering pain free friendly and caring experience. <br> <br>Our doctors are chosen for their experience, specialties, dedication to our mission and integrity. <br> <br>See our website: https://loungedentalclinic.com/ <br>Interested candidates should send their CV to marwan.sahab@loungeclinic.com

Role Purpose: <br>The HR Assistant will serve as the main communication channel for the HR Department, ensuring efficient flow of information and professional support to internal clients. This role requires strong organizational skills, attention to detail, and a proactive mindset to handle daily HR operations. <br> <br>Key Accountabilities <br> <br>• Manage all HR communication including telecom, emails, and walk-ins. <br>• Welcome all walk-in applicants and provide them with company application forms. <br>• Prepare and submit monthly attendance, unjustified absences, and lateness reports to the Compensation & Benefits Unit. <br>• Manage employees’ leave records, follow up on medical reports, and prepare related summaries. <br>• Receive and distribute internal courier and documentation. <br>• Maintain new employee files and ensure accurate and confidential filing systems. <br>• Maintain an updated reference list of all HR correspondences issued by the company. <br> <br>Qualifications: <br> Bachelor's degree in business administration, Public Administration or related field. <br> <br>Experience: <br> 0–1 year of training or professional experience in Human Resources. <br> <br>Skills and Knowledge <br> Ability to work effectively under pressure while maintaining quality standards. <br> Dependable, organized, and able to act with discretion and confidentiality. <br> Strong interpersonal, verbal, and written communication skills. <br> Fluent in English (written and spoken). <br> Proficient in MS Office and general computer applications. <br> <br> <br>Competencies <br>• Communication: Clearly conveys information and actively listens to others. <br>• Attention to Detail: Ensures accuracy in data entry, documentation, and reporting. <br>• Teamwork: Collaborates effectively with colleagues and departments. <br>• Time Management: Prioritizes tasks and meets deadlines efficiently. <br>• Customer Orientation: Provides responsive and professional support to employees. <br>• Confidentiality: Handles sensitive HR information with the highest level of discretion. <br>• Adaptability: Responds positively to changing priorities and organizational needs

Job Summary <br> <br>The Office Administrator is responsible for overseeing daily office operations and ensuring an efficient and organized work environment. This role involves managing administrative tasks, coordinating communications, maintaining records, and supporting staff to ensure smooth business operations. <br> <br>Key Responsibilities <br>Manage and coordinate daily office activities and administrative operations. <br>Answer phone calls, emails, and other correspondence professionally. <br>Organize, maintain, and update office files, records, and documents. <br>Schedule meetings, appointments, and prepare meeting minutes when required. <br>Coordinate communication between departments and external stakeholders. <br>Monitor office supplies inventory and place orders as needed. <br>Assist in preparing reports, presentations, and administrative documents. <br>Maintain office equipment and coordinate maintenance services when necessary. <br>Support management with administrative and operational tasks. <br>Ensure confidentiality of company information and records. <br>Qualifications <br>Bachelor's degree or diploma in Business Administration, Management, or a related field. <br>Previous experience in office administration or a similar role is preferred. (5-10 years of Experience) <br>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). <br>Strong organizational and time-management skills. <br>Excellent verbal and written communication skills. <br>Ability to multitask and work independently. <br>Required Skills <br>Administrative and organizational skills. <br>Attention to detail and accuracy. <br>Communication and interpersonal skills. <br>Problem-solving abilities. <br>Time management and prioritization. <br>Ability to work under pressure and meet deadlines

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for an experienced and motivated Restaurant Manager to join our team in Ashrafieh Beirut.</p><p>Responsibilities:</p><ul><li>Oversee daily restaurant operations</li><li>Manage and support staff</li><li>Ensure excellent customer service</li><li>Maintain cleanliness and food safety standards</li><li>Handle scheduling and daily administrative tasks</li></ul><p>Requirements:</p><ul><li>Previous restaurant management experience</li><li>Strong leadership and communication skills</li><li>Ability to work in a fast-paced environment</li><li>Flexible schedule</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Previous restaurant management experience</li><li>Strong leadership and communication skills</li><li>Ability to work in a fast-paced environment</li><li>Flexible schedule</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Duties and Responsibilities</p><p>1. Coordinate with the production manager the preparation of scheduled production batches</p><p>2. Set daily / weekly/ monthly objectives and communicate them to employees</p><p>3. Organize workflow by assigning responsibilities and preparing schedules,</p><p>4. Oversee and coach employee,</p><p>5. Coordinate with purchasing manager any deficiency in raw materials</p><p>6. Coordinate with R&amp;D manager any issue related to raw materials</p><p>7. Coordinate with the warehouse manager the daily / weekly need of raw materials,</p><p>8. Monitor the achievement of department s objective</p><p>9. Takes corrective action when needed and suggest improvements</p><p>10. Acts proactively regarding any potential risk</p><p>11. Perform preliminary quality control on semi-finished product</p><p>12. Report related non-conformities to quality control officer</p><p>13. Perform calibration on instruments used in production,</p><p>14. Accurately complete paperwork and data entry on the software</p><p>15. Print and put required label on stock container,</p><p>16. Oversee area cleanliness</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Master degree in chemistry, biochemistry, industrial engineering or electromechanical engineering or process engineering.</li><li>Good communication skills</li><li>Organizational skills</li><li>Ability to analyse data and suggest solution</li><li>Knowledge in ISO and GMP standards</li><li>Minimum 3 years of experience</li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Duties and Responsibilities</p><p>1. Coordinate with the production manager the preparation of scheduled production batches</p><p>2. Set daily / weekly/ monthly objectives and communicate them to employees</p><p>3. Organize workflow by assigning responsibilities and preparing schedules,</p><p>4. Oversee and coach employee,</p><p>5. Coordinate with purchasing manager any deficiency in raw materials</p><p>6. Coordinate with R&amp;D manager any issue related to raw materials</p><p>7. Coordinate with the warehouse manager the daily / weekly need of raw materials,</p><p>8. Monitor the achievement of department s objective</p><p>9. Takes corrective action when needed and suggest improvements</p><p>10. Acts proactively regarding any potential risk</p><p>11. Perform preliminary quality control on semi-finished product</p><p>12. Report related non-conformities to quality control officer</p><p>13. Perform calibration on instruments used in production,</p><p>14. Accurately complete paperwork and data entry on the software</p><p>15. Print and put required label on stock container,</p><p>16. Oversee area cleanliness</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Master degree in chemistry, biochemistry, industrial engineering or electromechanical engineering or process engineering.</li><li>Good communication skills</li><li>Organizational skills</li><li>Ability to analyse data and suggest solution</li><li>Knowledge in ISO and GMP standards</li><li>Minimum 3 years of experience</li></ul><p></p></section>

Duties and Responsibilities <br>1. Coordinate with the production manager the preparation of scheduled production batches <br>2. Set daily / weekly/ monthly objectives and communicate them to employees <br>3. Organize workflow by assigning responsibilities and preparing schedules, <br>4. Oversee and coach employee, <br>5. Coordinate with purchasing manager any deficiency in raw materials <br>6. Coordinate with R&D manager any issue related to raw materials <br>7. Coordinate with the warehouse manager the daily / weekly need of raw materials, <br>8. Monitor the achievement of department’s objective <br>9. Takes corrective action when needed and suggest improvements <br>10. Acts proactively regarding any potential risk <br>11. Perform preliminary quality control on semi-finished product <br>12. Report related non-conformities to quality control officer <br>13. Perform calibration on instruments used in production, <br>14. Accurately complete paperwork and data entry on the software <br>15. Print and put required label on stock container, <br>16. Oversee area cleanliness <br> <br> <br> <br> <br> <br>Qualifications and Skills <br>- - Master degree in chemistry, biochemistry, industrial engineering or electromechanical engineering or process engineering. <br>- Good communication skills <br>- Organizational skills <br>- Ability to analyse data and suggest solution <br>- Knowledge in ISO and GMP standards <br>- Minimum 3 years of experience

Duties and Responsibilities <br>1. Coordinate with the production manager the preparation of scheduled production batches <br>2. Set daily / weekly/ monthly objectives and communicate them to employees <br>3. Organize workflow by assigning responsibilities and preparing schedules, <br>4. Oversee and coach employee, <br>5. Coordinate with purchasing manager any deficiency in raw materials <br>6. Coordinate with R&D manager any issue related to raw materials <br>7. Coordinate with the warehouse manager the daily / weekly need of raw materials, <br>8. Monitor the achievement of department’s objective <br>9. Takes corrective action when needed and suggest improvements <br>10. Acts proactively regarding any potential risk <br>11. Perform preliminary quality control on semi-finished product <br>12. Report related non-conformities to quality control officer <br>13. Perform calibration on instruments used in production, <br>14. Accurately complete paperwork and data entry on the software <br>15. Print and put required label on stock container, <br>16. Oversee area cleanliness <br> <br> <br> <br> <br> <br>Qualifications and Skills <br>- - Master degree in chemistry, biochemistry, industrial engineering or electromechanical engineering or process engineering. <br>- Good communication skills <br>- Organizational skills <br>- Ability to analyse data and suggest solution <br>- Knowledge in ISO and GMP standards <br>- Minimum 3 years of experience

We are recruiting a Commercial & Administrative Director to support the continued expansion of our retail business across new markets and digital channels. The ideal candidate will combine commercial acumen with operational discipline, contributing to both strategic initiatives and day to day execution. <br> <br>A background of at least five years in retail, including experience with online sales, is required. Independence, initiative, and strong organisational skills are essential. <br> <br>Compensation will be competitive and commensurate with experience

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Administrative Engineer is responsible for overseeing engineering administrative functions while leading the Estimation, Procurement, and Contracts departments. The role ensures effective project coordination, accurate cost estimation, efficient procurement, and proper contract administration to support the successful delivery of construction projects.</p><p>Responsibilities</p><ul><li>Lead the Estimation, Procurement, and Contracts departments.</li><li>Prepare and review project estimates, tender documents, BOQs, and pricing.</li><li>Manage procurement activities, including supplier selection, negotiations, and purchasing.</li><li>Review, negotiate, and administer contracts with clients, suppliers, and subcontractors.</li><li>Coordinate with project managers, consultants, and other stakeholders to ensure smooth project execution.</li><li>Monitor project costs, procurement schedules, and contractual obligations.</li><li>Prepare reports, maintain project documentation, and ensure proper document control.</li><li>Identify commercial and contractual risks and recommend appropriate solutions.</li><li>Ensure compliance with company policies, project requirements, and contractual terms.</li><li>Lead and support departmental staff while driving continuous improvement.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Bachelor's degree in civil, Mechanical, or Electrical Engineering, or a related field.</li><li>Minimum 7 years of experience in the construction industry.</li><li>Strong experience in Estimation, Procurement, and Contract Management.</li><li>Excellent leadership, negotiation, communication, and organizational skills.</li></ul><p></p></section>

The Landscape Supervisor is responsible for supervising and coordinating all landscaping activities, ensuring that gardens, green areas, plants, irrigation systems, and outdoor spaces are properly maintained according to the required standards. <br> <br>Key Responsibilities <br>Supervise and coordinate daily landscaping and gardening activities. <br>Assign tasks to landscapers, gardeners, and other site workers and monitor their performance. <br>Ensure proper planting, pruning, trimming, mowing, fertilizing, and watering of plants and trees. <br>Monitor the health and condition of plants, lawns, trees, and landscaped areas and take corrective action when required. <br>Supervise irrigation systems and ensure proper watering schedules and efficient water usage. <br>Conduct regular inspections of landscaped areas and report maintenance requirements or defects. <br>Ensure landscaping works are completed according to approved plans, specifications, and quality standards. <br>Coordinate with the Facility Manager, engineers, contractors, and other departments when required. <br>Monitor the use and availability of landscaping tools, equipment, materials, fertilizers, and other supplies. <br>Ensure proper and safe use of landscaping equipment and tools. <br>Maintain daily records of manpower, completed tasks, materials used, and site activities. <br>Ensure that landscaping areas are kept clean, safe, and well maintained. <br>Identify pest, disease, drainage, or irrigation issues and coordinate appropriate corrective measures. <br>Train and guide landscaping staff on proper work methods, safety procedures, and maintenance standards. <br>Monitor staff attendance, productivity, and compliance with company policies. <br>Ensure compliance with health, safety, and environmental requirements. <br>Perform any other duties related to landscaping and site maintenance as assigned by management

Duties and Responsibilities <br>1. Coordinate with the Plant manager the preparation of scheduled production batches <br>2. Set daily / weekly/ monthly objectives and communicate them to employees <br>3. Organize workflow by assigning responsibilities and preparing schedules, <br>4. Oversee and coach employee, <br>5. Coordinate with purchasing manager any deficiency in raw materials <br>6. Coordinate with R&D manager any issue related to raw materials <br>7. Coordinate with the warehouse manager the daily / weekly need of raw materials, <br>8. Monitor the achievement of department’s objective <br>9. Takes corrective action when needed and suggest improvements <br>10. Acts proactively regarding any potential risk <br>11. Perform preliminary quality control on semi-finished product <br>12. Report related non-conformities to quality control officer <br>13. Perform calibration on instruments used in production, <br>14. Accurately complete paperwork and data entry on the software <br>15. Print and put required label on stock container, <br>16. Oversee area cleanliness <br> <br> <br> <br> <br> <br>Qualifications and Skills <br>- - BS in chemistry, biochemistry, or process engineering. <br>- Good communication skills <br>- Organizational skills <br>- Ability to analyse data and suggest solution <br>- Knowledge in ISO and GMP standards <br>- 1 to 2 years of experience

<p><h4>Position summary</h4> <p>Ensure staff is working together as a team to ensure optimum service and that guest needs are met. Inspect grooming and attire of staff, and rectify any deficiencies. Complete opening and closing duties including setting up necessary supplies and tools, cleaning all equipment and areas, locking doors, etc. Inspect storage areas for organization, use of FIFO, and cleanliness. Complete scheduled inventories and stock and requisition necessary supplies. Monitor dining rooms for seating availability, service, safety, and well-being of guests. Complete work orders for maintenance repairs.</p> <p>Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, and motivating and coaching employees; and serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets.</p> <p>Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist</p><p></p>

<p><h4>Position summary</h4> <p>Ensure staff is working together as a team to ensure optimum service and that guest needs are met. Inspect grooming and attire of staff, and rectify any deficiencies. Complete opening and closing duties including setting up necessary supplies and tools, cleaning all equipment and areas, locking doors, etc. Inspect storage areas for organization, use of FIFO, and cleanliness. Complete scheduled inventories and stock and requisition necessary supplies. Monitor dining rooms for seating availability, service, safety, and well-being of guests. Complete work orders for maintenance repairs.</p> <p>Assist management in hiring, training, scheduling, evaluating, counseling, disciplining, and motivating and coaching employees; and serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process. Follow all company and safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets.</p> <p>Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist</p><p></p>