Admin Assistant Jobs

We are looking for a presentable, attentive and well-organized Sales Assistant to support our Client Advisors during client appointments. <br> <br> <br> <br>A strong sense of presentation, attention to detail, discretion and a genuine willingness to support the team are essential. <br> <br> <br> <br>???? Beirut <br> <br>???? Apply at: hr@georgeshobeika.com

For a Luxury Fashion house we are looking for a highly organized proactive Showroom Assistant to support our sales team in the daily operations of our luxury showroom <br> <br>Previous experience in retail , luxury fashion <br>Excellent organizational skills 'Strong attention to detail and ability to multitask

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>A trading company in Beirut is seeking an experienced Executive &amp; Personal Assistant to support senior management.</p><p><br></p><p><span >strong organizational skills, professionalism, discretion, and good command of English (Arabic/French is a plus).</span></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><br></p><p></p></section>

Key Responsibilities: <br> <br>Support the Store Manager in overseeing daily store operations and achieving sales targets. <br>Ensure excellent customer service and handle customer inquiries and complaints professionally. <br>Supervise, motivate, and support the store team, including scheduling and training. <br>Monitor inventory, merchandise receiving, stock replenishment, and product displays in line with company standards. <br>Assist in implementing promotions, special offers, and visual merchandising guidelines. <br>Maintain store appearance, operational standards, and company assets. <br>Handle cash transactions and administrative tasks when required. <br> <br>Qualifications & Skills: <br> <br>High School Diploma required; university degree is a plus. <br>3–5 years of retail experience, preferably in a supervisory role. <br>Strong leadership, communication, and customer service skills. <br>Knowledge of retail operations, inventory management, and merchandising. <br>Proactive, flexible, and able to make decisions in a fast-paced environment. <br>High level of integrity, responsibility, and professionalism

Assist in managing daily operations to ensure the branch runs smoothly and efficiently. <br>Oversee and coordinate the work of staff, ensuring adherence to company policies and procedures. <br>Monitor and evaluate operational processes, recommending improvements where necessary. <br>Customer Service: <br> <br>Ensure high standards of customer service are maintained. <br>Handle complex customer inquiries and complaints, providing resolutions in a timely manner. <br>Build and maintain strong customer relationships to promote customer loyalty and retention. <br>Sales and Business Development: <br> <br>Support the Branch Manager in developing and implementing sales strategies to achieve branch targets. <br>Assist in identifying new business opportunities and growing the branch's customer base. <br>Monitor sales performance and provide coaching and support to staff to meet sales objectives. <br>Staff Management and Development: <br> <br>Assist in recruiting, training, and developing branch staff. <br>Conduct performance appraisals and provide ongoing feedback and coaching. <br>Foster a positive and motivating work environment, promoting teamwork and employee engagement. <br>Financial Management: <br> <br>Assist in managing the branch's budget and financial performance. <br>Monitor expenses and identify cost-saving opportunities

For a well-established FMCG Group in Lebanon <br>Bachelor’s degree in Business Administration, Law or a related field from reputable universities. <br> <br>Minimum 3 years of experience in an Administrative or Executive Support role with large local or regional organizations as Administrative Assistant or Executive Assistant within a Legal Department. <br> <br>Experience in legal administration or supporting a legal department is a must. <br> <br>She will manage and organize legal documents, contracts, and compliance records, maintain legal files, databases, and document tracking systems, ensure timely submission and renewal of licenses, permits, and agreements, and support the legal advisor in compliance and risk management initiatives <br> <br>Furthermore, she will manage the CEO’s calendar, appointments, and travel arrangements, prepare meeting agendas, minutes, and follow-ups, assist in organizing internal and external meetings and events, and provide administrative support as needed to ensure operational efficiency <br> <br>Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. High attention to detail and discretion in handling confidential information. Hands-on. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management tools

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for a School Bus Assistant to join our team.</p><p><br></p><p>Requirements:</p><p>Location: Must reside in Beirut or nearby areas.</p><p>Age: Maximum 55 years old.</p><p>Key Qualities: Punctual, responsible, and highly safety-conscious.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Requirements:</p> <ul> <li>Location: Must reside in Beirut or nearby areas.</li> <li>Age: Maximum 55 years old.</li> <li>Key Qualities: Punctual, responsible, and highly safety-conscious.</li> </ul><p></p></section>

Hiring female assistant sales coordinator support daily sales operations, orders, reports & follow up for a company in Bchamoun <br>Send your cv by WhatsApp: 71046874 “Please include Reference From Grace Antoun”

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Provides administrative support to ensure efficient office operations.</p><p>Maintains physical and digital filing systems.</p><p>Answers phone calls and directs callers to appropriate personnel.</p><p>Schedules appointments.</p><p>Signs for incoming packages.</p><p>Assist clients and other visitors.</p><p>Working from Monday till Friday</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Holder of Business degree from a reputable university</li><li>Previous work experience (2-3 years minimum)</li><li>Professional behavior and decent business dress code awareness are crucial</li><li>Languages: Professional Arabic and English are critical for the job (speaking, writing, and typing). French is a strong plus)</li><li>Important character traits: Loyalty, Confidentiality, Professionalism, Interpersonal Skills, Decency, Results-Oriented and Willingness to go the extra mile if needed.</li></ul><p></p></section>

The German House is seeking a Student Counselor Assistant to support our counseling team in guiding students through their academic journey and personal development. This role is ideal for individuals passionate about student well-being, and mentorship. <br> <br>Qualifications: <br>Bachelor’s degree in Education, Social Work, Business or related field (fresh graduates welcome). <br>Strong communication and interpersonal skills. <br>Ability to work collaboratively in a multicultural environment. <br>Fluency in English and Arabic; German is a plus. <br>Organizational skills and attention to detail

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>In light of the ongoing situation in Lebanon and the significant influx of internally displaced persons into Beirut, INSAN Association is supporting emergency response operations across multiple collective shelters through the provision of daily meals, food items and health support. The community health assistant will be assigned to designated collective shelters across Beirut and Mount Lebanon to support health care activities</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Graduated in any health field or good experience in health care</li><li>Experience in social or community work environment is highly appreciated</li></ul><p></p></section>

We are looking for a School Bus Assistant to join our team. <br> <br>Requirements: <br>Location: Must reside in Beirut or nearby areas. <br>Age: Maximum 55 years old. <br>Key Qualities: Punctual, responsible, and highly safety-conscious. <br> <br>To apply, send your info on 76 455585 and we will call you back

<p><h4>Outsourcing advantage</h4> <p>Outsourcing Advantage is a boutique business process outsourcing (BPO) firm specializing in back-office and customer service support for US-based businesses. We are seeking highly organized and proactive administrative assistants, executive assistants, and general VAs to join our talent pool. In this role, you will support business leaders with administrative tasks, calendar management, communication, and day-to-day operations while ensuring efficiency and professionalism.</p> <h4>Key responsibilities include:</h4> <ul> <li>Manage calendars, appointments, and meetings.</li> <li>Coordinate emails and business correspondence.</li> <li>Prepare reports, presentations, and documents.</li> <li>Organize files and maintain accurate records.</li> <li>Handle data entry and CRM updates.</li> <li>Coordinate travel arrangements when required.</li> <li>Support project management and operational tasks.</li> <li>Perform general administrative duties.</li> </ul> <h4>Requirements</h4> <ul> <li>2+ years of administrative or executive assistant experience.</li> <li>Excellent English communication skills.</li> <li>Strong organizational and time management skills.</li> <li>Proficiency with Microsoft Office and Google Workspace.</li> <li>Experience with calendars, scheduling, and email management.</li> <li>Ability to multitask and work independently.</li> <li>Proficiency with project management tools such as Asana, Trello, ClickUp, Monday.com, or similar platforms.</li> </ul> <h4>Preferred qualifications:</h4> <ul> <li>Bachelor's degree in business administration, communications, or a related field (preferred but not required).</li> <li>Experience supporting executives, business owners, or senior leadership.</li> <li>Experience working remotely with U.S.-based companies or international teams.</li> <li>Familiarity with CRM systems (HubSpot, Salesforce, Zoho, or similar).</li> <li>Experience preparing reports, presentations, and meeting minutes.</li> <li>Strong problem-solving skills with the ability to anticipate needs and work independently.</li> <li>Experience coordinating travel arrangements and managing expense reports.</li> <li>Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot.</li> <li>Ability to adapt quickly to new software and changing priorities.</li> </ul> <h4>Benefits</h4> <ul> <li>Opportunity to work on diverse and exciting projects.</li> <li>Supportive and collaborative work environment.</li> <li>Weekly payments.</li> <li>Weekends off.</li> <li>Growth opportunities.</li> </ul></p><p></p>

Trains store staff by reviewing and updating product orientation and sales training materials, and by assessing staff performance and learning needs with the Store Manager. <br> <br>Develops and implements new service training programs and delivers training sessions. <br> <br>Ensures that sales representatives provide exceptional customer service by assisting with product selection, purchases, returns, and resolving disputes. <br> <br>Processes sales transactions when needed. <br> <br>Produces and maintains merchandise displays in windows, showcases, and on the sales floor. <br> <br>Attracts customers by creating display concepts, following schedules, and assembling display materials. <br> <br>Ensures the store is clean, well-organized, and properly merchandised at all times. <br> <br>Ensures compliance with all store policies, procedures, and controls. <br> <br>Coordinates, plans, organizes, and delegates tasks among staff. <br> <br>Maintains inventory by monitoring stock levels and anticipating customer demand. <br> <br>Conducts regular audits of the store’s physical and operational condition to ensure quality standards. <br> <br>Handles daily banking tasks. <br> <br>Troubleshoots daily closing and analyzes shift sales. <br> <br>Prepares sales and customer relations reports by analyzing data and addressing customer feedback and complaints. <br> <br>Monitors competition by visiting other stores and evaluating product style, quality, and pricing. <br> <br>Supports the Store Manager with shift coverage when needed. <br> <br>Acts as Store Manager in their absence and serves as key holder when required. <br> <br>Handles and resolves customer complaints proactively. <br> <br>Performs other duties as assigned

We are seeking a highly organized, polished, and tech-savvy Executive Assistant to support our Chairman. This is a high-trust, high-visibility role requiring someone who thrives in a fast-paced environment, anticipates needs before they arise, and represents the Chairman's office with discretion and professionalism — both in Lebanon and while traveling internationally. <br>Travel Travel: ~50% <br>Key Responsibilities <br> <br>Manage complex scheduling, travel logistics, and calendar across multiple time zones <br>Coordinate international travel arrangements, itineraries, and accommodations for extended trips abroad <br>Act as a gatekeeper and liaison between the Chairman and internal/external stakeholders <br>Prepare correspondence, presentations, briefing documents, and meeting materials <br>Handle confidential information with the utmost discretion <br>Leverage AI tools to streamline scheduling, research, document drafting, and follow-ups <br>Anticipate the Chairman's needs and proactively resolve issues before they escalate <br> <br>Requirements <br> <br>Proven experience as an Executive Assistant, ideally supporting C-suite or senior leadership <br>Exceptional organizational skills and meticulous attention to detail <br>Outstanding written and verbal communication skills (English required; additional languages a plus) <br>Comfortable and proficient using AI tools (e.g., Claude, ChatGPT, scheduling/automation apps) to increase efficiency <br>Willingness and flexibility to travel approximately 50% of the time, including extended international trips <br>Discretion and sound judgment in handling sensitive matters <br>Ability to work independently and make decisions under pressure

We are looking for a detail-oriented Product File Management Assistant to maintain accurate product data and ensure timely updates to our POS system. This role requires excellent organizational skills, accuracy, and the ability to manage multiple tasks in a fast-paced retail environment. <br> <br> Key Responsibilities <br> <br>- Create and maintain product records in the POS system. <br>- Update product information, including prices, barcodes, descriptions, pack sizes, and vendor details. <br>- Ensure product data is accurate, complete, and up to date. <br>- Manage and resolve store requests related to product file updates. <br>- Implement promotions, pricing changes, and flyer updates in the system. <br>- Audit product file changes to maintain data integrity and compliance. <br> <br>Qualifications <br> <br>- Bachelor's degree in business administration or a related field. <br>- 1–2 years of experience in retail operations, product data management, or a similar role. <br> <br> Skills & Competencies <br> <br>- Strong attention to detail and accuracy. <br>- Good organizational and time management skills. <br>- Ability to manage multiple tasks and meet deadlines. <br>- Ability to work in a fast-paced environment. <br>- Basic Microsoft Excel and computer skills. <br>- Reliable, responsible, and eager to learn. <br> <br>How to Apply <br> <br>Interested candidates are invited to send their CV with the subject line "Product File Management Assistant" to Recruitment@gmrlgroup.com

Roles and Responsibilities: <br>- Provides administrative support to ensure efficient office operations. <br>- Maintains physical and digital filing systems. <br>- Answers phone calls and directs callers to appropriate personnel. <br>- Schedules appointments. <br>- Signs for incoming packages. <br>- Assist clients and other visitors. <br> <br>Key Requirements: <br>- Holder of Business degree from a reputable university <br>- Previous work experience (2-3 years minimum) <br>- Professional behavior and decent business dress code awareness are crucial <br>- Languages: Professional Arabic and English are critical for the job (speaking, writing, and typing). French is a strong plus) <br>- Important character traits: Loyalty, Confidentiality, Professionalism, Interpersonal Skills, Decency, Results <br>Oriented and Willingness to go the extra mile if needed.  <br> <br>Work Location and Schedule: <br>- Working from Monday till Friday <br>- Location Zalka <br> <br>Remuneration: <br>- To be discussed

**Family Executive Assistant** <br> <br>We are seeking a highly organized and proactive Family Executive Assistant to provide comprehensive personal and administrative support to a private family. The ideal candidate will manage schedules, coordinate travel arrangements, oversee household operations, liaise with service providers, and handle confidential matters with discretion and professionalism. <br> <br>**Key Responsibilities:** <br> <br>* Manage family calendars, appointments, and daily schedules. <br>* Coordinate local and international travel arrangements. <br>* Oversee household staff and external vendors. <br>* Handle personal errands and administrative tasks. <br>* Organize events, meetings, and family activities. <br>* Maintain records, documents, and household budgets. <br>* Ensure smooth day-to-day family and household operations. <br> <br>**Requirements:** <br> <br>* Previous experience as an Executive Assistant, Personal Assistant, or Family Assistant. <br>* Excellent organizational and time-management skills. <br>* Strong communication and problem-solving abilities. <br>* High level of discretion and confidentiality. <br>* Proficiency in Microsoft Office and digital tools. <br>* Flexibility to accommodate changing priorities

the Administrative Assistant provides administrative and clerical support to ensure the efficient operation of an office. This role involves managing schedules, handling correspondence, maintaining records, coordinating meetings, and supporting staff and management with daily administrative tasks. <br> <br>Key Responsibilities <br>- Answer and direct phone calls, emails, and other communications. <br>- Schedule appointments, meetings, and maintain calendars. <br>- Prepare, edit, and distribute reports, presentations, and correspondence. <br>- Organize and maintain filing systems, both electronic and physical. <br>- Order office supplies and manage inventory. <br>- Coordinate travel arrangements and expense reports. <br>- Assist with data entry and record keeping. <br>Welcome visitors and provide customer service support. <br>- Handle confidential information with discretion. <br>- Support management and team members with administrative projects and tasks. <br> <br>Qualifications <br>High school diploma or equivalent; associate or bachelor's degree preferred. <br>Proven experience as an administrative assistant, office assistant, or similar role. <br>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). <br>Strong organizational and time-management skills. <br>Excellent verbal and written communication skills. <br>Ability to multitask and prioritize work effectively. <br>Attention to detail and problem-solving abilities

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>A reputable company in Beirut is seeking to recruit an Administrative Assistant.</p> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Degree"> <b>Degree</b> </div> <div class="col is-9 p5" data-automation-id="data_Degree"> Bachelor's degree / higher diploma </div> </div>