Admin Assistant Jobs

I'm looking for a highly organized, proactive, and resourceful Executive & Personal Assistant to help manage my home, schedule, projects, and daily operations. This is a long-term position for someone who enjoys solving problems, coordinating people, and keeping everything running efficiently. <br> <br>Responsibilities <br>Manage my calendar, appointments, and travel arrangements. <br>Book restaurants, Airbnbs, and activities. <br>Coordinate dates, social events, and gatherings. <br>Research products, services, and solutions. <br>Source furniture, finishes, and materials for my home renovation. <br>Coordinate deliveries, installations, and contractors. <br>Manage household staff (driver, housekeeper, gardener, maintenance, etc.). <br>Recruit and coordinate new household staff when needed. <br>Coordinate landscaping and ongoing property maintenance. <br>Manage solar system maintenance, generator service, fuel, water, internet, and utilities. <br>Coordinate household bills and payments. <br>Help research legal, permitting, and administrative matters. <br>Coordinate home security systems and service providers. <br>Find and manage service providers (barber, grooming, healthcare, internet, phone plans, clubs, gyms, etc.). <br>Research restaurants, healthy recipes, and meal ideas. <br>Purchase thoughtful gifts for birthdays, holidays, and special occasions. <br>Solve problems before they become problems. <br>Networking & Relationship Management <br> <br>Maintain a professional relationship database by: <br>Recording people I meet. <br>Tracking where we met. <br>Keeping notes on conversations and important details. <br>Remembering birthdays and major milestones. <br>Reminding me when it's time to reconnect with contacts. <br>Ideal Candidate <br>Exceptionally organized and detail-oriented. <br>Strong English (Arabic is a plus). <br>Comfortable using ChatGPT and modern AI tools. <br>Excellent research and problem-solving skills. <br>Professional, trustworthy, and discreet. <br>Able to manage multiple projects simultaneously. <br>Takes initiative without needing constant direction. <br>Strong communication and follow-up skills. <br> <br>Bonus Qualifications <br>Experience managing homes, executives, or entrepreneurs. <br>Familiarity with Lebanon's vendors, contractors, and service providers. <br>Experience coordinating events or renovations. <br> <br>My goal is simple: I want someone who enjoys creating order, finding the best solutions, and making life run smoothly so I can focus on growing my business

Hiring: Administrative Assistant <br> <br>We are recruiting for a company located in Sin El Fil and are looking for an Administrative Assistant to join the team. <br> <br> Requirements: <br>• BS/BA degree or equivalent in a relevant field <br>• Good academic record <br>• Strong written English skills (French is a plus) <br>• Excellent communication skills <br>• Strong time management and prioritization abilities <br>• Attention to detail <br>• Self-motivated and proactive <br>• High ethical standards, integrity, and transparency <br>If interested share a copy of your cv <br>Email : consultant@bso.com.lb <br>Mobile : 81-491040

Working Hours: 08:00 AM – 12:30 PM <br>The Marketing Assistant will support the Marketing function in day-to-day activities, including: <br>- Assisting in the preparation and execution of marketing campaigns and promotional activities. <br>- Supporting the creation of marketing materials, presentations, brochures, and other promotional content. <br>- Assisting with digital marketing activities, including social media, email marketing, and website content. <br>- Supporting the coordination of events, conferences, seminars, product launches, and other marketing activities. <br>- Coordinating event logistics with venues, suppliers, vendors, and internal teams. <br>- Supporting company branding activities and ensuring proper implementation of approved materials. <br>- Assisting in monitoring marketing activities, budgets, timelines, and execution plans. <br>- Conducting basic market and competitor research and collecting relevant customer/market feedback. <br>- Supporting the preparation of marketing reports, presentations, and performance tracking. <br>- Coordinating closely with Sales, Business Development, Quality & Compliance, and other relevant functions

???? We’re Hiring – Administrative Assistant | Kaslik <br> <br>An Academy located in Kaslik is looking for an organized and proactive Administrator Assistant to support daily administrative and student-related operations. <br> <br>Key Responsibilities: <br>• Manage reception and welcome students, parents, and visitors <br>• Handle calls, emails, appointments, and meeting coordination <br>• Prepare documents, maintain files, and update administrative records <br>• Support student services, schedules, exams, and daily Academy operations <br> <br>Requirements: <br>• Bachelor’s degree in Business Administration <br>• 1 to 2 years of experience in customer service, reception or a similar support role <br>• Proficiency in Microsoft Office and ability to learn Academy systems <br>• Hospitality background is a plus <br> <br>???? recruitment@bso.com.lb <br>???? recruit.bso.com.lb <br>???? 79-110040 <br> <br>#BSO #Hiring #AdministratorAssistant #AdministrationJobs #Kaslik #LebanonJobs #JobsInLebanon

A 5 Stars Hotel in Beirut is looking for an Assistant F&B Manager to join the team. <br> <br>Experience in Hotels is a must

Assistant Floor Manager <br> <br>Amaretti is seeking a motivated and customer-focused Assistant Floor Manager to support the daily operations of our restaurant, café, bakery, and catering business. <br> <br>Key Responsibilities: <br> <br>Supervise front-of-house operations and service standards. <br>Lead, motivate, and support the service team. <br>Ensure an excellent customer experience. <br>Assist with staff scheduling, training, and performance follow-up. <br>Handle customer feedback and resolve issues professionally. <br>Monitor cleanliness, product presentation, and operational procedures. <br>Support the achievement of sales and service targets. <br> <br>Requirements: <br> <br>Minimum 5 years of experience in restaurants, cafés, or hospitality. <br>Strong leadership and communication skills. <br>Customer-oriented with a positive attitude. <br>Ability to work in a fast-paced environment. <br>Fluency in English and Arabic

Job vacancy for a female administrative assistant to work in a well established company in Hamra area. <br> <br>Good command of english is a must

We're Hiring: Administrative Coordinator with Quality ISO9001 & Recruiting Background <br> <br>Are you an organized professional with experience in Quality Management(ISO 9001), and HR Recruitment Coordination? We're looking for a proactive Administrative Coordinator to join our team <br> <br>Key Responsibilities <br>Coordinate and maintain Quality Management (ISO 9001)documentation and records. <br>Support compliance with company standards, audits, inspections, and corrective actions. <br>Assist the HR department with recruitment activities, including: <br>Coordinating interviews. <br>Communicating with candidates. <br>Following up on recruitment progress. <br>Maintaining recruitment records and documentation. <br>Coordinate with different departments to ensure smooth onboarding operations. <br>Perform general administrative duties as required. <br>Requirements <br>Bachelor's degree in Business Administration, Food Science, Quality Management, or a related field. <br>Previous experience in Quality Management(ISO 9001). <br>Experience coordinating recruitment processes or providing HR administrative support. <br>Excellent attention to detail and ability to manage multiple priorities. <br>Proficiency in Microsoft Office (Excel, Word, PowerPoint). <br> <br>If you meet the above qualifications , we'd love to hear from you. <br> <br>Apply now by sending your CV to:hr.coordinator2@u-foodsal.com <br> <br>70-590626

???? Hiring: Administrative Assistant <br> <br>We are looking for a professional and organized Administrative Assistant to provide administrative, reception, student, client, and operational support across the Academy. <br> <br>???? Key Responsibilities <br> <br>Serve as a professional first point of contact for students, clients, and visitors. <br>Provide centralized administrative and reception support. <br>Assist different departments with routine administrative requirements. <br>Maintain accurate records and documentation. <br>Support the coordination of daily Academy activities. <br>Ensure responsive, well-organized, and efficient administrative services. <br>Provide general support to ensure smooth day-to-day operations. <br> <br>???? Requirements <br> <br>High school diploma required; a diploma or Bachelor’s degree in Business Administration or a related field is preferred. <br>1–2 years of experience in administration, reception, customer service, or a similar support role. <br>Proficiency in Microsoft Office. <br>Ability to learn and work with relevant Academy systems. <br>Strong communication, organization, and interpersonal skills. <br>Professional and customer-oriented attitude. <br> <br>???? Location: Kaslik, Lebanon <br> <br>???? How to Apply: <br>Apply through our recruitment portal: <br>https://recruit.bso.com.lb/ <br> <br>???? Email: recruitment@bso.com.lb <br>???? WhatsApp: 79-110040 <br> <br>Know someone who might be a good fit? Share this vacancy with them!

The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations. <br>Qualifications <br> <br> <br> <br> Communication skills to interact effectively with internal and external stakeholders. <br>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping. <br>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly. <br>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines. <br>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment. <br>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus. <br>High school diploma required; business administration or a related field is an advantage. <br>Must Have A Car <br>Preferably living around Hazmeih or Beirut

Female Office Assistant – Jdeideh (Metn) <br>Urgently hiring a Female Office Assistant with basic accounting experience for a company in Jdeideh. <br>Responsibilities include basic invoicing, payment tracking, handling emails and calls, and assisting with daily office tasks. <br> <br>Schedule: Monday - Friday | 8:00 AM–5:00 PM <br>Salary: USD 700 + other benefits <br>Send your CV to: deploya.lb@gmail.com

The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations. <br>Qualifications <br> <br> <br> <br> Communication skills to interact effectively with internal and external stakeholders. <br>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping. <br>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly. <br>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines. <br>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment. <br>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus. <br>High school diploma required; business administration or a related field is an advantage. <br>Must Have A Car <br>Preferably living around Hazmeih or Beirut

Reputable industrial company at Ziad Rahbani Highway is seeking for a Female Accounting Assistant: <br>BA, 3 years’ experience <br>- Strong communication skills <br>- Analytical & Conceptual Skills <br>- storage and security of documentations contracts related to all financial and organizations issues <br>- Ensuring that’s every expense is properly documented <br> <br> <br>Responsibilities; <br>- Processing daily accounting general ledgers entries <br>- Data entry all transactions in- out into the accounting system <br>- Check bank reconciliation <br>- Monitor and review accounting and related system <br>- Preparation of taxes and NSSF, VAT papers <br>- Filling, send fax, photocopy, send e-mail <br>- Familiar with accounting software’s (is a plus) <br> <br> <br>Send your CV to: lebanonjob2015@gmail.com <br> <br>WhatsApp 76-455000

Location: Qornet El Hamra, Lebanon <br>Pay: 1000-2000/month depending on experience <br> <br>I'm looking for a highly organized, proactive, and resourceful Executive & Personal Assistant to help manage my home, schedule, projects, and daily operations. This is a long-term position for someone who enjoys solving problems, coordinating people, and keeping everything running efficiently. <br> <br>Responsibilities <br>Manage my calendar, appointments, and travel arrangements. <br>Book restaurants, Airbnbs, and activities. <br>Coordinate dates, social events, and gatherings. <br>Research products, services, and solutions. <br>Source furniture, finishes, and materials for my home renovation. <br>Coordinate deliveries, installations, and contractors. <br>Manage household staff (driver, housekeeper, gardener, maintenance, etc.). <br>Recruit and coordinate new household staff when needed. <br>Coordinate landscaping and ongoing property maintenance. <br>Manage solar system maintenance, generator service, fuel, water, internet, and utilities. <br>Coordinate household bills and payments. <br>Help research legal, permitting, and administrative matters. <br>Coordinate home security systems and service providers. <br>Find and manage service providers (barber, grooming, healthcare, internet, phone plans, clubs, gyms, etc.). <br>Research restaurants, healthy recipes, and meal ideas. <br>Purchase thoughtful gifts for birthdays, holidays, and special occasions. <br>Solve problems before they become problems. <br>Networking & Relationship Management <br> <br>Maintain a professional relationship database by: <br>Recording people I meet. <br>Tracking where we met. <br>Keeping notes on conversations and important details. <br>Remembering birthdays and major milestones. <br>Reminding me when it's time to reconnect with contacts. <br> <br>Ideal Candidate <br>Exceptionally organized and detail-oriented. <br>Strong English (Arabic is a plus). <br>Comfortable using ChatGPT and modern AI tools. <br>Excellent research and problem-solving skills. <br>Professional, trustworthy, and discreet. <br>Able to manage multiple projects simultaneously. <br>Takes initiative without needing constant direction. <br>Strong communication and follow-up skills. <br> <br>Bonus Qualifications <br>Experience managing homes, executives, or entrepreneurs. <br>Familiarity with Lebanon's vendors, contractors, and service providers. <br>Experience coordinating events or renovations. <br> <br>My goal is simple: I want someone who enjoys creating order, finding the best solutions, and making life run smoothly so I can focus on growing my business. <br> <br>Send me your resume at +63 915 900 2538. Thank you

<p><h4>Description</h4> <p>Outsourcing Advantage is a boutique business process outsourcing (BPO) firm specializing in back-office and customer support services for U.S.-based client companies.</p> <p>In this role, you will help support the systems and coordination work that keep marketing activities organized and on track. You'll contribute across content, reporting, automation, and administrative support, helping ensure recurring work is completed accurately and consistently while collaborating across multiple platforms and tools. Part-time job starting at 15 hours a week.</p> <h4>Responsibilities</h4> <ul> <li>Maintain existing GoHighLevel workflows and automations.</li> <li>Pull reports and place data into pre-designed Canva templates.</li> <li>Schedule and organize content calendars.</li> <li>Upload and manage content with accurate caption-to-date alignment.</li> <li>Support administrative and marketing tasks across multiple platforms.</li> <li>Use tools such as Notion, GoHighLevel, Canva, and AI software.</li> <li>Follow established processes and complete repetitive tasks consistently.</li> </ul> <h4>Requirements</h4> <ul> <li>Experience working in a remote environment, with a home-based work setup suitable for working exclusively from home.</li> <li>Experience supporting reporting, content scheduling, and workflow-based administrative support across multiple platforms.</li> <li>Basic experience with Canva, along with comfort using AI tools for drafting or support tasks.</li> <li>Comfortable learning and using new technologies.</li> <li>Experience following established processes and completing repetitive tasks accurately.</li> <li>Available during Eastern Time business hours.</li> <li>Familiarity with GoHighLevel and Notion is a plus.</li> </ul> <h4>Benefits</h4> <ul> <li>Opportunity to work on diverse and exciting projects.</li> <li>Supportive and collaborative work environment.</li> <li>Weekly payments.</li> <li>Weekends off.</li> <li>Growth opportunities.</li> </ul></p><p></p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>About Namou Properties Namou Properties values strong operational support and organization to maintain efficient business operations.<br> Role Overview We are seeking a highly professional and exceptionally organized Personal Assistant to support the Executive in managing daily operations, communication, and executive-level priorities in a remote work environment.<br> Key Responsibilities: Provide high-level administrative and personal support Draft, proofread, and manage professional correspondence and documents Conduct research and prepare summaries when needed Assist in coordinating meetings, schedules, and follow-ups Handle confidential information with a high level of discretion Support in legal and/or financial documentation when required Why Join Namou Properties Be part of a dynamic and professional working environment Exposure to senior-level decision-making and operations Opportunity to grow into higher administrative or operational roles Excellent written and spoken English (strong typing and communication skills) Strong ability to conduct research and synthesize information clearly Background in Law or Finance is a strong advantage Previous experience in an administrative, executive assistant, or PA role is a plus</span> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Office Administrator is responsible for overseeing daily office operations and ensuring an efficient and organized work environment. This role involves managing administrative tasks, coordinating communications, maintaining records, and supporting staff to ensure smooth business operations.</p><p>Manage and coordinate daily office activities and administrative operations.</p><p>Answer phone calls, emails, and other correspondence professionally.</p><p>Organize, maintain, and update office files, records, and documents.</p><p>Schedule meetings, appointments, and prepare meeting minutes when required.</p><p>Coordinate communication between departments and external stakeholders.</p><p>Monitor office supplies inventory and place orders as needed.</p><p>Assist in preparing reports, presentations, and administrative documents.</p><p>Maintain office equipment and coordinate maintenance services when necessary.</p><p>Support management with administrative and operational tasks.</p><p>Ensure confidentiality of company information and records.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"><b>Qualifications</b></p><p>Bachelor's degree or diploma in Business Administration, Management, or a related field.</p><p>Previous experience in office administration or a similar role is preferred. (5-10 years of Experience)</p><p>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</p><p>Strong organizational and time-management skills.</p><p>Excellent verbal and written communication skills.</p><p>Ability to multitask and work independently.</p><b>Required Skills</b><p>Administrative and organizational skills.</p><p>Attention to detail and accuracy.</p><p>Communication and interpersonal skills.</p><p>Problem-solving abilities.</p><p>Time management and prioritization.</p><p>Ability to work under pressure and meet deadlines.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>A company in Lebanon is looking to hire a Stock Keeper with basic accounting knowledge to join its team.</p><p>Location: Jal el Dib</p><p>Employment Type: Full-time</p><p>Department: Inventory / Accounting</p><p>Experience: 2+ Years</p><p>The Stock Keeper will be responsible for managing inventory movement, receiving and organizing stock, maintaining accurate records, and supporting the accounting team with basic financial and stock-related entries.</p><p>Main Responsibilities</p><ul><li>Receive, check, and record incoming stock.</li><li>Prepare stock lists to be delivered for installation.</li><li>Organize and maintain stock in the warehouse/storage area.</li><li>Monitor inventory levels and report shortages or excess stock.</li><li>Prepare stock movement reports.</li><li>Conduct regular stock counts and assist in inventory reconciliation.</li><li>Coordinate with purchasing, sales, technical and accounting departments.</li><li>Enter basic accounting and inventory data into the system.</li><li>Match invoices, delivery notes, and stock records.</li><li>Ensure proper documentation of all stock transactions.</li><li>Maintain cleanliness and organization of the stock area.</li><li>Handle correspondence, phone calls, and administrative inquiries as required.</li><li>Support the preparation of reports, quotations, and internal documentation.</li><li>Coordinate office supplies and monitor administrative inventory requirements.</li><li>Schedule meetings and assist in coordinating daily office activities.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Previous experience as a Stock Keeper, Inventory Clerk, or similar role.</p><p>Basic accounting knowledge is required.</p><p>Good knowledge of Microsoft Excel.</p><p>Experience with inventory and accounting software</p><p>Strong attention to detail and accuracy.</p><p>Organized, reliable, and able to work under pressure.</p><p>Good communication skills.</p><p>Ability to work in a team.</p><p>Minimum education: relevant university background.</p><p>Preferred Skills</p><ul><li>Knowledge of stock control procedures.</li><li>Basic Accounting Knowledge</li><li>Experience with invoices, purchase orders, sales orders, and delivery notes.</li><li>Basic understanding of debit, credit, expenses, and inventory costing.</li><li>Experience in retail, distribution, or trading companies is a plus.</li></ul><p></p></section>

Female Executive Assistant to the CEO <br> <br>Location: Bouchrieh, Lebanon <br> <br>Working Hours: <br>* Monday to Friday: 8:00 AM – 5:00 PM <br>* Saturday: 8:00 AM – 12:00 PM <br> <br>About the Role <br>We are looking for a highly organized, proactive, and intelligent Female Executive Assistant to support the CEO in managing daily business operations. The ideal candidate is a strong communicator with excellent English, exceptional organizational skills, and the ability to handle confidential information with professionalism. <br> <br>Key Responsibilities <br> <br>* Manage the CEO’s calendar, appointments, and daily schedule. <br>* Coordinate meetings and prepare agendas, minutes, and follow-ups. <br>* Prepare reports, presentations, and business documents. <br>* Coordinate with internal departments <br>* Assist in administrative and operational tasks. <br>* Follow up on pending tasks and ensure deadlines are met. <br>* Handle confidential information with discretion. <br>* Support the CEO with any additional business-related responsibilities. <br> <br>Requirements <br> <br>* Female candidate. <br>* Excellent command of spoken and written English (mandatory). <br>* Strong communication and interpersonal skills. <br>* Highly organized with exceptional attention to detail. <br>* Smart, proactive, quick learner, and able to solve problems independently. <br>* Excellent administrative and multitasking skills. <br>* Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. <br>* Ability to work under pressure and prioritize multiple tasks. <br>* Bachelor’s degree in a related field is mandatory. <br>* Previous experience as an Executive Assistant, Personal Assistant, or Administrative Assistant is preferred. <br> <br>What We’re Looking For <br> <br>* Professional and well-presented. <br>* Trustworthy and discreet. <br>* Positive attitude with a “can-do” mindset. <br>* Strong work ethic and sense of ownership. <br>* Excellent time management skills. <br> <br>Ready to join our team? Send your CV to hr@velvetservices.net and mention “ Hire Lebanese / Executive Assistant” in the email subject line

<p>We are looking for a highly organized, proactive, and intelligent Female Executive Assistant to support the CEO in managing daily business operations. The ideal candidate is a strong communicator with excellent English, exceptional organizational skills, and the ability to handle confidential information with professionalism.</p><p>We are looking for a highly organized, proactive, and intelligent Female Executive Assistant to support the CEO in managing daily business operations. The ideal candidate is a strong communicator with excellent English, exceptional organizational skills, and the ability to handle confidential information with professionalism.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Female candidate.</li><li>Excellent command of spoken and written English (mandatory).</li><li>Strong communication and interpersonal skills.</li><li>Highly organized with exceptional attention to detail.</li><li>Smart, proactive, quick learner, and able to solve problems independently.</li><li>Excellent administrative and multitasking skills.</li><li>Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.</li><li>Ability to work under pressure and prioritize multiple tasks.</li><li>Bachelor's degree in a related field is mandatory.</li><li>Previous experience as an Executive Assistant, Personal Assistant, or Administrative Assistant is preferred.</li><li>Professional and well-presented.</li><li>Trustworthy and discreet.</li><li>Positive attitude with a can-do mindset.</li><li>Strong work ethic and sense of ownership.</li><li>Excellent time management skills.</li></ul>