office manager Jobs

We are a seeking a candidate with proven experience in project management and construction <br>o Coordinate and schedule daily activities <br>o Ensure that work meets quality standards and complies with relevant codes and regulations <br>• Maintain accurate and detailed records of daily activities, including work accomplished, materials used, and personnel on-site <br>• Prepare reports for management as required <br>• Effectively communicate site needs and requests to the head office for timely resolution. <br>• Advise the office on any requirements essential for the smooth execution of the project. <br>o Collaborate with procurement to ensure timely availability of necessary materials <br>o Take responsibility for signing every delivery order for received goods on-site <br>o Prepare and sign measurement statements according to the guidelines provided by the head office. <br>o Oversee and enforce site cleanliness standards to maintain a safe and organized work environment <br>o Report project progress and any issues to supervisors and management <br>o Collaborate with contractors to facilitate the acceleration of site work

• Lead and oversee all Front of House daily operations. <br>• Recruit, train, motivate, and manage the front desk team. <br>• Deliver an exceptional customer experience for every member and visitor. <br>• Handle member inquiries, feedback, and concerns professionally. <br>• Drive membership sales through consultations, follow-ups, and lead conversion. <br>• Build lasting relationships with members to maximize retention and satisfaction. <br>• Maintain accurate member records and update internal systems. <br>• Monitor team performance and ensure high service standards are consistently achieved. <br>• Support the achievement of monthly sales targets and operational goals. <br>• Help create a positive, welcoming, and motivating gym atmosphere

Job Overview <br>The Office & Tenant Assistant is the first point of contact for visitors, employees, and tenants. The role ensures a smooth front desk operation, provides tenant support, coordinates service requests, and supports internal departments through administrative, facilities, and quality-related tasks. The role is support-focused, execution-based, and operates under guidance from managers and department heads. <br> <br>Key Responsibilities <br>1. Front Desk & Visitor Management <br>• Welcome and greet visitors in a professional and friendly manner. <br>• Guide visitors to relevant floors, elevators, or meeting areas. <br>• Ensure visitor comfort while waiting (water, assistance, etc.). <br>• Notify employees of visitor arrivals and ensure prompt attendance. <br> <br>2. Call Handling & Communication <br>• Answer incoming calls professionally and direct them to the correct department. <br>• Take accurate messages and ensure timely follow-up. <br>• Act as a communication link between tenants, internal teams, and service providers. <br> <br>3. Tenant Support & Relations <br>• Serve as the primary point of contact for tenants for inquiries, complaints, and requests. <br>• Handle tenant concerns with empathy and professionalism. <br>• Follow up on escalated or complex issues with internal departments. <br>• Conduct regular tenant check-ins and gather feedback. <br>• Support community activities and events to ensure a seamless tenant experience. <br> <br>4. Service Ticket & Request Coordination <br>• Manage service tickets submitted through the BDD application. <br>• Track, document, and follow up on all tickets until closure. <br>• Coordinate with IT, Engineering, Procurement, and Accounting for resolutions. <br>• For requests requiring quotations: <br>o Obtain and share quotations. <br>o Follow up on approvals. <br>o Confirm completion of works. <br>• Prepare weekly ticketing and tenant support reports. <br> <br>5. Facility & Service Provider Coordination (Support Role) <br>• Support the monitoring of cleaning, maintenance, security, and valet teams. <br>• Report service issues, incidents, and operational risks. <br>• Follow up on corrective actions with service providers. <br>• Support inspections and quality checks when requested. <br> <br>6. Administrative & Internal Support <br>• Support Accounting with: <br>o Receiving invoices and documents. <br>o Coordinating messenger deliveries. <br>o Handling petty cash reports and invoice sharing. <br>• Support HR with: <br>o Internal event coordination. <br>o Uniform records. <br>o Expat papers follow-up. <br>o Proxies for messengers. <br>o Employee birthday visuals (Canva). <br> <br>7. Office & Facilities Administration <br>• Manage kitchen supplies, snack bar, and stationery. <br>• Monitor inventory and submit replenishment requests. <br>• Ensure shared spaces are clean and report issues. <br>• Conduct basic office checks and report damages. <br>• Scan and maintain maintenance contracts. <br> <br>8. Access Cards & Connectivity Support <br>• Coordinate access card requests with IT and BDD. <br>• Report lost or faulty cards. <br>• Support tenants with Ogero landline and internet connectivity processes. <br> <br>9. Messenger & Delivery Coordination <br>• Distribute tasks fairly among messengers. <br>• Track deliveries using the messenger tracking sheet. <br> <br>Required Skills & Qualifications <br>• Diploma or Bachelor’s degree in Business Administration or related field. <br>• 1–3 years of experience in reception, admin, or customer service roles. <br>• Strong communication and interpersonal skills. <br>• High attention to detail and organization. <br>• Ability to multitask and follow up on tasks. <br>• Basic knowledge of MS Office and ticketing systems. <br>• Customer-focused and solution-oriented mindset

<p><h4>Job description</h4> <p>Marvin's Organic Gardens is our vehicle of consciousness in our local community and beyond, focusing on total integrity and absolute commitment to quality in ecological landscapes. Our ongoing mission is to create a landscape ecosystem and natural lifestyle business that promotes and supports the health and respect for Mother Nature & all beings. Come be part of our elevated community where you can truly make a difference.</p> <h4>Job summary</h4> <p>This is the operational nerve center of a 27-year-old business. Right now, one of our co-owners carries the full weight of office operations, client communication, scheduling, project coordination, and team logistics, in addition to parenting, creative direction, and strategic planning. This office operation has served us well, and we are ready for the next evolution of our business.</p> <p>We are hiring someone who can take full ownership of the office and operations function. Someone who sees what needs to happen, makes it happen, and keeps the entire machine running so our owners can focus on the creative vision that built this company. By month three, we would provide you the training needed to be running the daily operations independently. By month six, the owners will trust you enough to step away for 2 weeks and be confident that everything is in order.</p> <h4>Responsibilities</h4> <ul> <li><strong>Client intake & communication:</strong> Answer phones, respond to inquiries, screen leads, qualify new clients, and manage ongoing client relationships. You are the first voice people hear and the last voice before a project wraps. MOG’s reputation lives in how clients feel when they interact with us. We communicate on YouTube, Instagram, and Facebook.</li> <li><strong>Scheduling & dispatching:</strong> Coordinate crew schedules, manage the calendar, adapt to weather changes and material delays, and keep clients informed about timing. Our crews and clients both rely on you to respect their time.</li> <li><strong>Project coordination:</strong> Bridge the gap between the office and the field. Track project status, manage material orders, flag issues before they become problems, and ensure nothing falls through the cracks between a client’s expectations and a crew’s execution.</li> <li><strong>Administrative systems:</strong> Manage invoicing & billing, track expenses, process timekeeping, handle HR basics (job postings, preliminary interviews, onboarding/offboarding), and keep all administrative systems current. Proficiency in QuickBooks or prepared to learn, Jobber, Slack, and Google/Microsoft Office required.</li> <li><strong>Problem solving:</strong> Things come up. Weather changes plans. Clients call with urgent requests. Materials don’t arrive. Crew members get sick. You use good judgment to handle what you can, escalate what you should, and always protect the client experience.</li> </ul> <h4>Qualifications</h4> <ul> <li>You have 3+ years of experience in office management, operations coordination, or administrative leadership, ideally in a small business or field-service environment.</li> <li>You are proficient in QuickBooks, Google Workspace, and Microsoft Office. Experience with Jobber, Run ADP, Slack, and Adobe Acrobat is a strong plus.</li> <li>You communicate clearly, warmly, and professionally with clients, crew members, and owners alike.</li> <li>You can manage multiple priorities simultaneously without dropping the ball.</li> <li>You are a self-starter who identifies problems and solves them before being asked.</li> <li>You are comfortable in either our Cincinnati, Pleasant Ridge office, or Lebanon office.</li> <li>You understand seasonal business rhythms — busy season (March-November) requires more availability and flexibility.</li> <li>You align with MOG’s values: ecological consciousness, family-first culture, integrity, and respect for all beings.</li> <li>We are an inclusive community and welcome all peoples to apply.</li> </ul></p><p></p>

We are looking for an experienced Front Office Officer to join our hotel team in Iraq. <br> <br>Requirements: <br> <br>Minimum 5 years of front office experience in the hotel industry. <br>Strong knowledge of hotel front desk operations and guest services. <br>Excellent communication and customer service skills. <br>Proficiency in hotel management systems and Microsoft Office. <br>Ability to work flexible shifts and in a fast-paced environment

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Office Assistant &amp; Junior Invoicing (Female) - Jdeideh (Al Maten)</p><p>Hiring urgently Female Office Assistant &amp; Junior Invoicing for a company located in Jdeide.</p><p>- Prepare and issue client invoices</p><p>- Track payments and manage financial records</p><p>- Answer e-mails and phone calls</p><p>- Assist in Daily office tasks</p><p>Preferably candidate who is living in a nearby area and able to join immediately.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Prepare and issue client invoices</li><li>Track payments and manage financial records</li><li>Answer e-mails and phone calls</li><li>Assist in Daily office tasks</li><li>Preferably candidate who is living in a nearby area and able to join immediately.</li></ul><p></p></section>

We are looking for an experienced Front Office Agent to join our team at a 4-stars hotel in Beirut

4 stars Hotel in Hamra is looking for a Front Office agent to join our team. Bachelor degree in Hospitality, hotel management or any related field. 2 to 3 years of experience in a similar role

Lancaster Eden Bay is looking for a Front Office Operator. <br>The candidate should: answer all phone calls and requests. <br>Previous experience in a 5-star hotel, within the same role is needed <br>Flexible in a working shift <br>English is a must. French is a plus

<p>Hiring Receptionist/Front Desk for a prestigious hotel.</p><p>6 working days; 1 day-off / Shift: 4pm - 12 am.</p><p><strong>Desired Candidate Profile</strong></p><p>Only Lebanese nationals with previous related experience.</p><p>Preferably candidates living in the same area.</p>

<p>We are looking for a proactive and highly organized Front Desk &amp; Office Administrator to ensure the smooth day-to-day operation of our office. This role serves as the first point of contact for visitors, employees, and service providers while overseeing reception activities, office administration, facilities coordination, and workplace readiness.</p><p><b><br></b></p><p><b>Key Responsibilities</b></p><ul><li>Welcome visitors, customers, and employees in a professional and friendly manner.</li><li>Manage incoming calls, mail, courier services, and meeting room bookings.</li><li>Coordinate office maintenance, facilities, and external service providers.</li><li>Monitor office supplies, inventory, and procurement requests.</li><li>Ensure the office remains clean, organized, and fully operational.</li><li>Manage petty cash records and support routine administrative activities.</li><li>Coordinate office arrangements for meetings, training sessions, visitors, and company events.</li><li>Support onboarding by preparing workstations and coordinating with HR and IT.</li><li>Ensure compliance with office health, safety, and housekeeping standards.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Bachelor's degree in Business Administration or a related field.</p><p>2 5 years of experience in office administration, front desk, office management, or a similar role.</p><p>Fluency in Arabic and English (French is an advantage).</p><p>Proficiency in Microsoft Office (Word, Excel, and PowerPoint).</p><p>Strong organizational, communication, and coordination skills.</p><p>Excellent customer service orientation and interpersonal skills.</p><p>Ability to manage multiple tasks with strong attention to detail.</p><p>Professional appearance, integrity, and ability to maintain confidentiality.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We are currently looking for&nbsp; dynamic, and self motivated Front Office professionals who want to move their careers forward.<br><br>As a Front Desk Agent you are responsible to provide professional and customer focused service to our guests, ensuring their stay will become a memorable experience and your role will include key responsibilities such as:<br><br>• Provide prompt, courteous and efficient service to all guest, so as to achieve a high level of customer satisfaction through personalized service from arrival till departure <br>• Ensure guests are personally greeted by name, if known and escorted to their room to make them feel expected and welcomed <br>• Conduct in room &amp; hotel familiarization and assist guest in hotel activity enquiries / requests<br>• Maintain an up to date knowledge of hotel information and local services, including operating hours, promotions, events, attractions and any allied information to respond to guest queries<br>• Maintain an awareness of rate levels to be sold on a daily basis and the occupancy levels<br>• Accurately administer Front Desk cashiering standards and comply with all laid down systems, policies and procedures<br>• Process accounts from check-in to check-out, ensuring accurate postings of all incidental charges using computerized Front Office systems<br>• Maintain the privacy of all guests by ensuring that no details of the guests are disclosed<br>• Demonstrate a complete understanding of the hotel’s policies, procedures and service standards and have full knowledge of the hotel facilities and happenings</p> </div><h2 data-automation-id="subHeaderPreferredCandidate" class="h5"> Preferred candidate </h2> <div class="row is-m v-align-top t-small bg-mute"> <div class="col is-3 p5" data-automation-id="label_Years_of_experience"> <b>Years of experience</b> </div> <div class="col is-9 p5" data-automation-id="data_Years_of_experience"> 1+ years </div> </div>

<p>WE ARE HIRING HOTEL RECEPTIONIST</p><p>A hotel located in Tabarja Jounieh is looking for a Receptionist to join its team.</p><p>PM Shift: 4:00 PM 12:00 AM</p><p>Location: Tabarja Jounieh</p><p><strong>Desired Candidate Profile</strong></p><p>Candidates should be professional, presentable, customer-oriented, and have good communication skills. Previous hotel/front office experience is a plus.</p>

<p><h4>Job description</h4> <p>Marvin's Organic Gardens is our vehicle of consciousness in our local community and beyond, focusing on total integrity and absolute commitment to quality in ecological landscapes. Our ongoing mission is to create a landscape ecosystem and natural lifestyle business that promotes and supports the health and respect for Mother Nature & all beings. Come be part of our elevated community where you can truly make a difference.</p> <h4>Job summary</h4> <p>This is the operational nerve center of a 27-year-old business. Right now, one of our co-owners carries the full weight of office operations, client communication, scheduling, project coordination, and team logistics, in addition to parenting, creative direction, and strategic planning. This office operation has served us well, and we are ready for the next evolution of our business.</p> <p>We are hiring someone who can take full ownership of the office and operations function. Someone who sees what needs to happen, makes it happen, and keeps the entire machine running so our owners can focus on the creative vision that built this company. By month three, we would provide you the training needed to be running the daily operations independently. By month six, the owners will trust you enough to step away for 2 weeks and be confident that everything is in order.</p> <h4>Responsibilities</h4> <ul> <li><strong>Client intake & communication:</strong> Answer phones, respond to inquiries, screen leads, qualify new clients, and manage ongoing client relationships. You are the first voice people hear and the last voice before a project wraps. MOG’s reputation lives in how clients feel when they interact with us. We communicate on YouTube, Instagram, and Facebook.</li> <li><strong>Scheduling & dispatching:</strong> Coordinate crew schedules, manage the calendar, adapt to weather changes and material delays, and keep clients informed about timing. Our crews and clients both rely on you to respect their time.</li> <li><strong>Project coordination:</strong> Bridge the gap between the office and the field. Track project status, manage material orders, flag issues before they become problems, and ensure nothing falls through the cracks between a client’s expectations and a crew’s execution.</li> <li><strong>Administrative systems:</strong> Manage invoicing & billing, track expenses, process timekeeping, handle HR basics (job postings, preliminary interviews, onboarding/offboarding), and keep all administrative systems current. Proficiency in QuickBooks or prepared to learn, Jobber, Slack, and Google/Microsoft Office required.</li> <li><strong>Problem solving:</strong> Things come up. Weather changes plans. Clients call with urgent requests. Materials don’t arrive. Crew members get sick. You use good judgment to handle what you can, escalate what you should, and always protect the client experience.</li> </ul> <h4>Qualifications</h4> <ul> <li>You have 3+ years of experience in office management, operations coordination, or administrative leadership, ideally in a small business or field-service environment.</li> <li>You are proficient in QuickBooks, Google Workspace, and Microsoft Office. Experience with Jobber, Run ADP, Slack, and Adobe Acrobat is a strong plus.</li> <li>You communicate clearly, warmly, and professionally with clients, crew members, and owners alike.</li> <li>You can manage multiple priorities simultaneously without dropping the ball.</li> <li>You are a self-starter who identifies problems and solves them before being asked.</li> <li>You are comfortable in either our Cincinnati, Pleasant Ridge office, or Lebanon office.</li> <li>You understand seasonal business rhythms — busy season (March-November) requires more availability and flexibility.</li> <li>You align with MOG’s values: ecological consciousness, family-first culture, integrity, and respect for all beings.</li> <li>We are an inclusive community and welcome all peoples to apply.</li> </ul></p><p></p>

Citea Apart Hotel is looking for a Junior Front Office Agent to join our team: <br>- Bachelor degree in Hospitality, Hotel Management or any related field <br>- 1 to 2 years of experience in a relevant role or in customer service. <br>- Strong Communication and organizational skills <br>- Positive attitude <br>- Proficiency in English and Arabic <br>- Ability to work independently and within a team <br>- Opera System is a plus

Citea Apart Hotel is looking for a Front Office Agent to join our team: <br>- Bachelor degree in Hospitality, Hotel Management or any related field <br>- 2 to 3 years of experience in a relevant role. Hotel experience required. <br>- Strong Communication and organizational skills <br>- Positive attitude with problem solving skills <br>- Proficiency in English and Arabic <br>- Ability to work independently and within a team <br>- Opera System is a plus

Front Office Receptionist <br> <br>Middle Beach Hotel - Jounieh is looking for a professional, organized, and customer-focused Front Office Receptionist to join the team. <br> <br>Key Responsibilities: <br> <br>-Welcome and assist guests and visitors in a friendly and professional manner. <br>-Handle incoming calls, emails, and inquiries. <br>-Manage check-ins and check-outs efficiently. <br>-Process reservations and maintain accurate records. <br>-Coordinate with other departments to ensure excellent guest service. <br>-Perform general administrative and front desk duties. <br> <br>Requirements: <br> <br>-Previous experience in front office, reception, customer service, or hospitality is preferred. <br>-Strong communication and interpersonal skills. <br>-Good computer skills and familiarity with Microsoft Office. <br>-Ability to work independently and multitask in a fast-paced environment. <br>-Professional appearance and positive attitude. <br>Fluency in English is required; Arabic is essential. <br> <br>Working Shift PM 4PM - 12AM <br> <br>If you are organized, friendly, and passionate about providing excellent customer service, we'd love to hear from you

Monday to Friday From 8 to 16h30 <br> <br>Responsibilities: <br> <br>Welcome and assist visitors and clients. <br>Answer phone calls and emails. <br>Handle basic administrative tasks and office documents. <br>Schedule meetings and appointments. <br>Manage incoming and outgoing correspondence. <br>Support the team with daily office tasks. <br>Keep the reception and office area organized. <br> <br>Requirements: <br> <br>Good communication and interpersonal skills. <br>Basic computer skills, including Microsoft Office. <br>Good English communication. <br>Organized, responsible, and presentable

???? *HIRING NOW - Roumieh* ???? <br>*TECHNICAL OFFICE ENGINEER* <br>???? Roumieh - Industrial Zone | Metal Fabrication <br> <br>*Job:* <br>- Execution & fabrication drawings <br>- Cutting lists / orders <br>- Coordination with factory & suppliers <br> <br>*Profile:* <br>- 3+ yrs in metal fabrication <br>- AutoCAD expert <br>- Knows materials & production <br> <br>???? *Send CV:* csec.mgt.consultancyservices@gmail.com

Requirements: <br> <br>Education: University student or graduate from a reputable university. <br> <br>Appearance & Demeanor: Highly presentable and professional. <br> <br>Experience: 2 to 3 years of administrative experience