Secretary Jobs in Lebanon

???? We’re Hiring – Administrative Assistant | Kaslik <br> <br>An Academy located in Kaslik is looking for an organized and proactive Administrator Assistant to support daily administrative and student-related operations. <br> <br>Key Responsibilities: <br>• Manage reception and welcome students, parents, and visitors <br>• Handle calls, emails, appointments, and meeting coordination <br>• Prepare documents, maintain files, and update administrative records <br>• Support student services, schedules, exams, and daily Academy operations <br> <br>Requirements: <br>• Bachelor’s degree in Business Administration <br>• 1 to 2 years of experience in customer service, reception or a similar support role <br>• Proficiency in Microsoft Office and ability to learn Academy systems <br>• Hospitality background is a plus <br> <br>???? recruitment@bso.com.lb <br>???? recruit.bso.com.lb <br>???? 79-110040 <br> <br>#BSO #Hiring #AdministratorAssistant #AdministrationJobs #Kaslik #LebanonJobs #JobsInLebanon

– Update regularly the designated software’s and official registers whenever applicable. <br>– Prepare required documents for cargo delivery and submit it to the Key Account Manager. <br>– Collaborate with the Logistics department for all the local courier requests. <br>– Send relevant documents to the Financial Department once job is executed. <br>– Ensure proper archiving of the original documents related to the job files

For a well-established FMCG Group in Lebanon <br>Bachelor’s degree in Business Administration, Law or a related field from reputable universities. <br> <br>Minimum 3 years of experience in an Administrative or Executive Support role with large local or regional organizations as Administrative Assistant or Executive Assistant within a Legal Department. <br> <br>Experience in legal administration or supporting a legal department is a must. <br> <br>She will manage and organize legal documents, contracts, and compliance records, maintain legal files, databases, and document tracking systems, ensure timely submission and renewal of licenses, permits, and agreements, and support the legal advisor in compliance and risk management initiatives <br> <br>Furthermore, she will manage the CEO’s calendar, appointments, and travel arrangements, prepare meeting agendas, minutes, and follow-ups, assist in organizing internal and external meetings and events, and provide administrative support as needed to ensure operational efficiency <br> <br>Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. High attention to detail and discretion in handling confidential information. Hands-on. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management tools

We are hiring an administrative assistant for daily office tasks, supporting team members, and handling communication. Key duties include answering phone calls, scheduling meetings, and organizing files. Core Responsibilities: Communication: Answer phone calls, greet visitors, and sort incoming mail.Scheduling: Manage calendars, set up appointments, and coordinate meeting rooms. Document Management: Prepare reports and maintain paper and digital files.Office Operations: Order office supplies, track inventory, etc. Required Skills and Qualifications: Strong time management and multitasking abilities. Communication: Clear verbal and written skills for interacting with clients and staff. Technology: Knowledge of computers, office software (Word, Excel), and data entry

???? Hiring: Administrative Assistant <br> <br>We are looking for a professional and organized Administrative Assistant to provide administrative, reception, student, client, and operational support across the Academy. <br> <br>???? Key Responsibilities <br> <br>Serve as a professional first point of contact for students, clients, and visitors. <br>Provide centralized administrative and reception support. <br>Assist different departments with routine administrative requirements. <br>Maintain accurate records and documentation. <br>Support the coordination of daily Academy activities. <br>Ensure responsive, well-organized, and efficient administrative services. <br>Provide general support to ensure smooth day-to-day operations. <br> <br>???? Requirements <br> <br>High school diploma required; a diploma or Bachelor’s degree in Business Administration or a related field is preferred. <br>1–2 years of experience in administration, reception, customer service, or a similar support role. <br>Proficiency in Microsoft Office. <br>Ability to learn and work with relevant Academy systems. <br>Strong communication, organization, and interpersonal skills. <br>Professional and customer-oriented attitude. <br> <br>???? Location: Kaslik, Lebanon <br> <br>???? How to Apply: <br>Apply through our recruitment portal: <br>https://recruit.bso.com.lb/ <br> <br>???? Email: recruitment@bso.com.lb <br>???? WhatsApp: 79-110040 <br> <br>Know someone who might be a good fit? Share this vacancy with them!

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Outsourcing Advantage is a boutique business process outsourcing (BPO) firm specializing in back-office and customer service support for US-based businesses.<br> We are seeking highly organized and proactive Administrative Assistants, Executive Assistants and Gneral VAs to join our talent pool.<br> In this role, you will support business leaders with administrative tasks, calendar management, communication, and day-to-day operations while ensuring efficiency and professionalism.<br> Key responsibilities include: Manage calendars, appointments, and meetings.<br> Coordinate emails and business correspondence.<br> Prepare reports, presentations, and documents.<br> Organize files and maintain accurate records.<br> Handle data entry and CRM updates.<br> Coordinate travel arrangements when required.<br> Support project management and operational tasks.<br> Perform general administrative duties.<br> Opportunity to work on diverse and exciting projects.<br> Supportive and collaborative work environment.<br> Weekly payments.<br> Weekends off.<br> Growth opportunities.<br> 2+ years of administrative or executive assistant experience.<br> Excellent English communication skills.<br> Strong organizational and time management skills.<br> Proficiency with Microsoft Office and Google Workspace.<br> Experience with calendars, scheduling, and email management.<br> Ability to multitask and work independently.<br> Proficiency with project management tools such as Asana, Trello, ClickUp, Monday.<br>com, or similar platforms.<br> Preferred Qualifications: Bachelor's degree in Business Administration, Communications, or a related field (preferred but not required).<br> Experience supporting executives, business owners, or senior leadership.<br> Experience working remotely with U.<br>S.-based companies or international teams.<br> Familiarity with CRM systems (HubSpot, Salesforce, Zoho, or similar).<br> Experience preparing reports, presentations, and meeting minutes.<br> Strong problem-solving skills with the ability to anticipate needs and work independently.<br> Experience coordinating travel arrangements and managing expense reports.<br> Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot.<br> Ability to adapt quickly to new software and changing priorities.<br></span> </div>

WE ARE HIRING! JOIN OUR TEAM IN ZALKA! <br>We are seeking a sharp, organized, and energetic Female Administration & Operations Assistant to join our computer company! If you are a master of multitasking, love deep details, and can be the ultimate link between all departments, this role is for you! What you will do: <br>The Main Link: Act as the central communication bridge between all internal teams. <br>Operation Tracking: Follow up on every single operational detail and ensure tasks are completed. <br>Admin Support: Manage daily office paperwork, schedules, and administrative tasks. <br>Smooth Workflow: Solve daily bottlenecks to keep the company running smoothly!

Roles and Responsibilities: <br>- Provides administrative support to ensure efficient office operations. <br>- Maintains physical and digital filing systems. <br>- Answers phone calls and directs callers to appropriate personnel. <br>- Schedules appointments. <br>- Signs for incoming packages. <br>- Assist clients and other visitors. <br> <br>Key Requirements: <br>- Holder of Business degree from a reputable university <br>- Previous work experience (2-3 years minimum) <br>- Professional behavior and decent business dress code awareness are crucial <br>- Languages: Professional Arabic and English are critical for the job (speaking, writing, and typing). French is a strong plus) <br>- Important character traits: Loyalty, Confidentiality, Professionalism, Interpersonal Skills, Decency, Results <br>Oriented and Willingness to go the extra mile if needed.  <br> <br>Work Location and Schedule: <br>- Working from Monday till Friday <br>- Location Zalka <br> <br>Remuneration: <br>- To be discussed

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>SALIM HAMOD &amp; CO. S.A.R.L. is seeking to hire a Clerk / Office Administrator</p><p>Job Description:</p><ol><li>Order Delivery / Invoice</li><li>Stock</li><li>Customers Cards</li><li>Filing</li></ol> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Moderate Accounting Background</li><li>Computer Skills</li><li>Working Hours: </li></ul><p> 1- 08:00 – 04:30 Mon / Friday</p><p> 2- 08:00 – 01:00 Saturday</p><p><br></p></div>

The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations. <br>Qualifications <br> <br> <br> <br> Communication skills to interact effectively with internal and external stakeholders. <br>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping. <br>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly. <br>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines. <br>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment. <br>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus. <br>High school diploma required; business administration or a related field is an advantage. <br>email: hr.coordinator2@u-foodsal.com <br>phone: 70-590626

Managing calendars, schedules, meetings, and Microsoft Planner. <br>Welcoming visitors and handling reception duties. <br>Managing the office phone and directing inquiries. <br>Drafting Minutes of Meetings (MoMs) and following up on action items. <br>Scanning, filing, archiving, and maintaining physical and electronic records. <br>Conducting feedback calls and maintaining related records. <br>Data entry and database management. <br>Ordering and monitoring office supplies and inventory. <br>Coordinating with IT service providers and following up on technical issues. <br>Supervising housekeeping activities and ensuring proper office organization. <br>Managing the company’s general information email account. <br>Following up on website inquiries, social media communications, and updates related to the Solid Group application. <br>Coordinating with suppliers and service providers as needed. <br>Assisting in the preparation of reports, presentations, and administrative documentation. <br>Maintaining company records, contact lists, and administrative trackers. <br>Providing general administrative support to management and various departments

Computer Literate <br>- Handling reception & administrative tools <br>- Good verbal and written communication skills <br>- Customer Service oriented <br>- Organized. Detail - oriented and able to multitask

A well known company in Zalka is seeking an administrative assistant with University degree. <br>located in the area

Are you willing to work autonomously or with a team to develop the successful projects through clear <br>strategy and proactive commitment? <br>if yes, we are looking for an administrative assistant to join our team <br> <br>Roles and Responsibilities: <br>- Provides administrative support to ensure efficient office operations. <br>- Maintains physical and digital filing systems. <br>- Answers phone calls and directs callers to appropriate personnel. <br>- Schedules appointments. <br>- Signs for incoming packages. <br>- Assist clients and other visitors. <br> <br>Key Requirements: <br>- Holder of Business degree from a reputable university <br>- Previous work experience (2-3 years minimum) <br>- Professional behavior and decent business dress code awareness are crucial <br>- Languages: Professional Arabic and English are critical for the job (speaking, writing, and typing). French is a strong plus) <br>- Important character traits: Loyalty, Confidentiality, Professionalism, Interpersonal Skills, Decency, Results <br>Oriented and Willingness to go the extra mile if needed.  <br> <br>Work Location and Schedule: <br>- Working from Monday till Friday <br>- Location Zalka <br> <br>Remuneration: <br>- To be discussed

???? ADMINISTRATIVE ASSISTANT – FEMALE <br>???? Location: Beirut <br>We are looking for a qualified Female Administrative Assistant with 3–5 years of relevant experience. <br>Key Responsibilities & Requirements: <br>Follow up on procurement operations <br>Manage department calendars and schedule meetings <br>Prepare reports and meeting agendas <br>Take detailed meeting minutes and track action items <br>Perform data entry and maintain digital and physical archives <br>Process expense reports, petty cash disbursements, and vendor invoices <br>???? Interested candidates to send their CV to: ???? Adele.s.ayoub@gmail.com <br>⚠️ Please apply only if your experience matches the requirements. Candidates who do not meet the criteria are kindly requested not to apply

We are looking for a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support to the management and project teams. The successful candidate will be responsible for coordinating daily administrative activities, maintaining accurate records, handling documentation, and ensuring smooth communication between the office, project sites, and various departments. <br> <br>Responsibilities <br>Provide day-to-day administrative support to management and project teams. <br>Prepare, organize, and maintain documents, reports, records, and correspondence. <br>Assist in preparing and following up on project-related documentation. <br>Coordinate meetings, appointments, and internal communications. <br>Handle incoming and outgoing correspondence, emails, and phone calls. <br>Maintain proper filing systems, both physical and electronic. <br>Assist in preparing purchase requests, invoices, quotations, and other administrative documents. <br>Coordinate with suppliers, subcontractors, clients, and internal departments when required. <br>Follow up on pending documents, approvals, requests, and administrative tasks. <br>Assist with employee and site-related administrative matters when required. <br>Maintain updated records of project and office activities. <br>Support the preparation of reports, presentations, and spreadsheets. <br>Assist the HR, Finance, Procurement, and Operations teams with administrative tasks when needed. <br>Ensure confidentiality and proper handling of company information. <br>Perform other administrative duties as assigned by management. <br>Requirements <br>Bachelor’s degree or diploma in Business Administration, Management, or a related field. <br>2–4 years of experience in an administrative role, preferably within a construction, engineering, facility management, or contracting company. <br>Strong organizational and time-management skills. <br>Excellent written and verbal communication skills. <br>Good command of English; Arabic is required, and French is a plus. <br>Proficiency in Microsoft Office, especially Excel, Word, and Outlook. <br>Ability to manage multiple tasks and meet deadlines. <br>Strong attention to detail and accuracy. <br>Ability to work effectively with management, engineers, contractors, and site personnel. <br>Professional attitude, discretion, and strong interpersonal skills

Job vacancy for a female administrative assistant to work in a well established company in Hamra area. <br> <br>Good command of english is a must

Our expanding retail group is looking for an Administrative Assistant to support senior leadership as we scale both online and geographically. This role suits someone who is highly organised, detail oriented, and comfortable supporting executives with demanding schedules. <br> <br>Candidates must have five or more years assisting senior international executives, excellent English, and strong proficiency in Word and Excel. <br> <br>Candidates should be self-motivated and able to work with minimum supervision

Administration Assistant – Warehouse <br> <br>Location: Dora, Beirut <br>Shift: PM & Overnight Shifts <br>Gender: Male <br> <br>Requirements <br>* Previous experience in warehouse administration or a similar role. <br>- Proficient in Microsoft Excel, including formulas and data management. <br>- Experience with Warehouse Management Systems (WMS). <br>- Strong communication and organizational skills. <br>- Ability to work independently and handle a fast-paced warehouse environment. <br>- Willingness to work PM and overnight shifts

<p><br></p><p>This is an excellent opportunity to join a growing company and gain practical exposure to administration, HR support, accounting coordination, customer service, and daily business operations.</p><p><b>Job Responsibilities:</b></p><ul><li>Manage daily administrative and office activities</li><li>Answer telephone calls, emails, and customer inquiries</li><li>Prepare quotations, invoices, receipts, and basic reports</li><li>Organize contracts, employee records, and company documents</li><li>Monitor employee attendance and payroll information</li><li>Assist with recruitment and general HR administration</li><li>Follow up with customers and coordinate service requests</li><li>Schedule appointments and support management</li><li>Maintain accurate physical and electronic filing systems</li><li>Perform other administrative duties required for smooth office operations</li></ul><p>Employment Details:</p><ul><li><br></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Organized, responsible, and detail-oriented</p><p>Strong communication and follow-up skills</p><p>Good knowledge of Microsoft Word and Excel</p><p>Able to multitask and manage different responsibilities</p><p>Comfortable communicating with customers and employees</p><p>Willing to learn and grow within the company</p><p>Preferably living in Zalka, Jal El Dib, Antelias, Dora, Bourj Hammoud, or nearby areas</p><p>Previous experience is not mandatory. Candidates will be evaluated based on their skills, seriousness, communication, and ability to learn.</p>