Admin Assistant Jobs

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Eldorado Shopping Center is looking for “Assistant Section Manager” to join its branch in Kaslik.</p><p>- Working Schedule is 9 hours with one hour break.</p><p>The ideal candidates are:</p><p>• Kaslik Residents</p><p>• Lebanese</p><p>• Have experience in Retail</p><p>• Can start immediately</p><div><br></div></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><br></p><p></p></section>

Location: Beirut, Lebanon <br>Employment Type: Full-time <br> <br>About the Role <br>Coders Solutions is looking for a motivated and detail-oriented Administrative Assistant to join our team. This is an excellent opportunity for a fresh graduate or a candidate with up to one year of experience who is eager to build a career in administration, HR coordination, and business operations within a dynamic technology company. <br> <br>Key Responsibilities <br>Prepare and issue job offers and contracts. <br>Maintain proper documentation and records <br>Monitor certification and license renewals. <br>Track customer support hours and coordinate with internal teams. <br>Coordinate meetings, workshops, and client site visits. <br>Prepare quotations and commercial offers. <br>Follow up with clients regarding offer approvals. <br>Coordinate collections and payment follow-ups. <br>Prepare and review daily TMS reports. <br>Coordinate with the Marketing Team on ongoing activities. <br>Assist in organizing company events, meetings, and logistics. <br>Follow up on office IT-related issues with the technical team. <br>Coordinate office equipment procurement, maintenance, and supplies management. <br>Maintain office inventory and ensure smooth day-to-day administrative operations. <br> <br>Qualifications <br>Bachelor's degree in business administration, Management, or a related field. <br>Fresh graduate or up to one year of relevant experience. <br>Excellent organizational and time management skills. <br>Strong written and verbal communication skills in English and Arabic. <br>Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint). <br>Ability to manage multiple tasks and meet deadlines. <br>A proactive attitude, attention to detail, and willingness to learn. <br> <br>What We Offer <br>A supportive and collaborative work environment. <br>Hands-on experience across HR, administration, and business operations. <br>Professional development and learning opportunities. <br>Career growth within a leading Microsoft solutions provider. <br> <br>If you're organized, eager to learn, and ready to kick-start your career, we'd love to hear from you. Apply by sending your CV to: hr@coders.solutions

<p><h4>Description<\/h4>\n<p><strong>Reports to:<\/strong> Executive Assistant<br>\n<strong>Location:<\/strong> Remote (International)<br>\n<strong>Compensation:<\/strong> $500 \u2013 $750\/month<br>\n<strong>Level:<\/strong> Entry-level<\/p>\n\n<p><strong>Please read this full job post before you apply:<\/strong><\/p>\n<p>Do you thrive on solving problems and figuring out the possible... and impossible?<br>\nDo you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable?<br>\nYou'll read web pages, books, watch videos... whatever it takes... to gain what you need to quickly solve a problem. Every day.<br>\nThat's just who you are and how you get stuff done.<br>\nThen this might be the perfect position for you.<\/p>\n\n<h4>Role<\/h4>\n<p>We are hiring a Virtual Admin Assistant to support our EA & Talent Acquisition Lead as a direct proxy. This is a high-trust, high-accountability support role. You will be plugged into the operational backbone of a fast-moving agency and expected to learn quickly, execute reliably, and grow into broader ownership over time.<\/p>\n<p>This role sits at the intersection of Executive Operations, HR & Talent Acquisition, Finance Administration, and Property Management. Your goal over 90 days is to absorb every task and process so that you can handle them independently \u2014 freeing the EA to lead on CEO strategy and Talent Acquisition.<\/p>\n\n<h4>Responsibilities<\/h4>\n<p><strong>Executive & Administrative Operations<\/strong><\/p>\n<ul>\n<li>Manage G-Drive: organize folders, name documents correctly, maintain version control<\/li>\n<li>Update and maintain the Asana Operations Task Board \u2014 keeping all tasks current, correctly categorized, and properly assigned<\/li>\n<li>Coordinate system access: set up and revoke tool access (Fathom, ClickFunnels, QuickBooks, etc.) as directed<\/li>\n<li>Handle QuickBooks Online admin tasks: send documents to Unloop, organize financial records, basic data entry<\/li>\n<li>Insurance admin: tracking renewals, coordinating paperwork, flagging upcoming deadlines<\/li>\n<\/ul>\n\n<p><strong>Finance & Data<\/strong><\/p>\n<ul>\n<li>Calculate and track the CEO's time burn rate by category based on calendar and briefing data<\/li>\n<li>Build and maintain Google Sheets trackers for financial tracking, expense logging, and reporting<\/li>\n<li>Support coordination: scheduling, note-taking, task follow-up with external stakeholders<\/li>\n<li>Assist with bank account reconciliation tracking and flagging discrepancies<\/li>\n<\/ul>\n\n<p><strong>HR & Talent Acquisition Support<\/strong><\/p>\n<ul>\n<li>Filter and screen resumes in Workable: move candidates through stages, apply the Priority Funnel, flag qualified applicants<\/li>\n<li>Conduct phone screens when the EA is unavailable \u2014 following scripted criteria and submitting written evaluations<\/li>\n<li>Maintain and update the weekly TA reporting tracker: Time to Hire, Cost per Hire, Pipeline Health scores<\/li>\n<li>Help run MVP calls: prep notes, send follow-ups, log outcomes in Asana<\/li>\n<li>Coordinate with hiring managers: send interview links, schedule WHO interviews, follow up on feedback<\/li>\n<li>Support onboarding and offboarding logistics: send system access checklists, track form completion<\/li>\n<\/ul>\n\n<p><strong>Property Management Support<\/strong><\/p>\n<ul>\n<li>Track rental income and flag any delinquencies within 48 hours<\/li>\n<li>Coordinate with third-party vendors (landscapers, contractors, plumbers): get quotes, schedule visits, confirm completion<\/li>\n<li>Log all maintenance expenses in Stessa with receipts within 48 hours of purchase<\/li>\n<li>Monitor utility bills across all 4 properties and flag upcoming due dates 7 days in advance<\/li>\n<li>Assist with property documentation: refinancing paperwork, insurance coordination, lease renewals<\/li>\n<\/ul>\n\n<h4>Who Are We?<\/h4>\n<p>Client Accelerators is the \"go to\" company for coaches, consultants, experts, and authors who want to achieve sustained growth through paid acquisition channels like YouTube, Facebook, TikTok, and Google.<\/p>\n<p>We were the 207th fastest growing company on the Inc 5000 list last year, and have had record growth for an advertising agency, growing an incredible 2,574% over the past 3 years.<\/p>\n<p>We\u2019ve been able to have this record growth because of the incredible results we\u2019ve been able to get for our clients, which has allowed us to speak on stages all over the world on our strategies and tactics to doubling, tripling or even 10x their profits by working with us.<\/p>\n<p>We take a hands-on approach to growing each client we bring in by scripting all of their creatives, video production, tracking, and running their ads on these channels to hit agreed upon targets.<\/p>\n<p>Our proven approach has allowed us to spend over $150 million and generate over $300 million in verified sales in the past 5 years. Currently, our company is focused on founder-led businesses across the e-learning, SaaS, and service-based internet space.<\/p>\n<p>We believe great people are at the center of every successful business. Employees are provided a full suite of benefits, including competitive compensation, healthcare, unlimited paid time off, and access to world-class training material.<\/p>\n<p>What makes Client Accelerators so different? For one, our founder, Mike Buontempo, is a consultant himself, who has been consulting with different companies and entrepreneurs for the past 13 years.<\/p>\n<p>Our vision is to attract and hire the very best people to help our clients grow profitably and systematically through paid media.<\/p>\n\n<h4>Client Accelerators Core Values<\/h4>\n<ul>\n<li>We are problem solvers: If you spot a problem in our company or a client\u2019s company, provide a solution. There are millions of problems, and not as many problem solvers, be the solution.<\/li>\n<li>Open Source Code: We share what\u2019s working with everyone.<\/li>\n<li>Empty The Bucket: Picture this, if you just spent two hours cleaning your car, you put all of the cleaning materials away, but you notice you missed a spot. What do you do? You go back, get everything back out, and complete the job to perfection.<\/li>\n<li>We\u2019re a \u201cTEAM\u201d not a family: Leaders at CA hire, develop, and cut smartly, so we have superstars at every position.<\/li>\n<li>Ownership Thinking: Going out of your way to make sure your actions and the actions of your peers are in the best interest of the company.<\/li>\n<li>Being The Best: Mastering your domain so you\u2019re the best in the world at it.<\/li>\n<\/ul>\n\n<h4>Requirements<\/h4>\n<ul>\n<li>1-2 years of experience in administrative, operations, or coordination support roles<\/li>\n<li>Extremely organized \u2014 you don't let things fall through the cracks<\/li>\n<li>Detail-oriented \u2014 you double-check your work before submitting<\/li>\n<li>Strong written communicator \u2014 you write clearly and professionally in English<\/li>\n<li>Comfortable with Google Sheets \u2014 you can build simple trackers, use formulas, and present data cleanly<\/li>\n<li>Proactive \u2014 you flag issues before they become problems and suggest solutions<\/li>\n<li>Discreet \u2014 you will handle sensitive financial, HR, and personal data; confidentiality is non-negotiable<\/li>\n<li>Self-managed \u2014 you can prioritize and execute without constant hand-holding<\/li>\n<li>Quick learner \u2014 you document processes and replicate them independently after being shown once<\/li>\n<\/ul>\n\n<h4>Tools You\u2019ll Work With<\/h4>\n<ul>\n<li>Asana \u2014 task and project management<\/li>\n<li>Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)<\/li>\n<li>Workable \u2014 applicant tracking system<\/li>\n<li>Stessa \u2014 property financial tracking<\/li>\n<li>QuickBooks Online \u2014 basic financial data entry<\/li>\n<li>Slack \u2014 team communication<\/li>\n<li>Fathom \/ Zoom \u2014 meeting recording and coordination<\/li>\n<\/ul>\n\n<h4>What Success Looks Like in 90 Days<\/h4>\n<ul>\n<li>You own G-Drive maintenance, Asana Ops Task Board, and access coordination without reminders<\/li>\n<li>You can screen resumes and submit evaluations in Workable independently<\/li>\n<li>You have logged 100% of property expenses in Stessa on time for two consecutive months<\/li>\n<li>The EA has offloaded 30+ hours\/week of tasks to you and trusts you to handle them without supervision<\/li>\n<li>Zero missed deadlines on any assigned task<\/li>\n<\/ul>\n\n<h4>Benefits<\/h4>\n<ul>\n<li>Unlimited PTO<\/li>\n<li>Great career growth opportunity - You\u2019ll be working with \u201cA\u201d players in Operations, Sales, Creative, and Media Buying<\/li>\n<li>Clear growth path<\/li>\n<\/ul><\/p><p><\/p>

<p><h4>Description</h4> <p><strong>Reports to:</strong> Executive Assistant<br> <strong>Location:</strong> Remote (International)<br> <strong>Compensation:</strong> $500 – $750/month<br> <strong>Level:</strong> Entry-level</p> <h4>Please read this full job post before you apply:</h4> <p>Do you thrive on solving problems and figuring out the possible and impossible?<br> Do you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable?<br> You'll read web pages, books, watch videos—whatever it takes—to gain what you need to quickly solve a problem every day.<br> That's just who you are and how you get stuff done.<br> Then this might be the perfect position for you.</p> <h4>Role</h4> <p>We are hiring a Virtual Admin Assistant to support our EA & Talent Acquisition Lead as a direct proxy. This is a high-trust, high-accountability support role. You will be plugged into the operational backbone of a fast-moving agency and expected to learn quickly, execute reliably, and grow into broader ownership over time.</p> <p>This role sits at the intersection of Executive Operations, HR & Talent Acquisition, Finance Administration, and Property Management. Your goal over 90 days is to absorb every task and process so that you can handle them independently—freeing the EA to lead on CEO strategy and Talent Acquisition.</p> <h4>Responsibilities</h4> <p><strong>Executive & Administrative Operations</strong></p> <ul> <li>Manage G-Drive: organize folders, name documents correctly, maintain version control</li> <li>Update and maintain the Asana Operations Task Board—keeping all tasks current, correctly categorized, and properly assigned</li> <li>Coordinate system access: set up and revoke tool access (Fathom, ClickFunnels, QuickBooks, etc.) as directed</li> <li>Handle QuickBooks Online admin tasks: send documents to Unloop, organize financial records, basic data entry</li> <li>Insurance admin: tracking renewals, coordinating paperwork, flagging upcoming deadlines</li> </ul> <p><strong>Finance & Data</strong></p> <ul> <li>Calculate and track the CEO's time burn rate by category based on calendar and briefing data</li> <li>Build and maintain Google Sheets trackers for financial tracking, expense logging, and reporting</li> <li>Support coordination: scheduling, note-taking, task follow-up with external stakeholders</li> <li>Assist with bank account reconciliation tracking and flagging discrepancies</li> </ul> <p><strong>HR & Talent Acquisition Support</strong></p> <ul> <li>Filter and screen resumes in Workable: move candidates through stages, apply the Priority Funnel, flag qualified applicants</li> <li>Conduct phone screens when the EA is unavailable—following scripted criteria and submitting written evaluations</li> <li>Maintain and update the weekly TA reporting tracker: Time to Hire, Cost per Hire, Pipeline Health scores</li> <li>Help run MVP calls: prep notes, send follow-ups, log outcomes in Asana</li> <li>Coordinate with hiring managers: send interview links, schedule WHO interviews, follow up on feedback</li> <li>Support onboarding and offboarding logistics: send system access checklists, track form completion</li> </ul> <p><strong>Property Management Support</strong></p> <ul> <li>Track rental income and flag any delinquencies within 48 hours</li> <li>Coordinate with third-party vendors (landscapers, contractors, plumbers): get quotes, schedule visits, confirm completion</li> <li>Log all maintenance expenses in Stessa with receipts within 48 hours of purchase</li> <li>Monitor utility bills across all 4 properties and flag upcoming due dates 7 days in advance</li> <li>Assist with property documentation: refinancing paperwork, insurance coordination, lease renewals</li> </ul> <h4>Who are we?</h4> <p>Client Accelerators is the go-to company for coaches, consultants, experts, and authors who want to achieve sustained growth through paid acquisition channels like YouTube, Facebook, TikTok, and Google.</p> <p>We were the 207th fastest growing company on the Inc 5000 list last year, and have had record growth for an advertising agency, growing an incredible 2,574% over the past 3 years.</p> <p>We’ve been able to have this record growth because of the incredible results we’ve been able to get for our clients, which has allowed us to speak on stages all over the world on our strategies and tactics to doubling, tripling, or even 10x their profits by working with us.</p> <p>We take a hands-on approach to growing each client we bring in by scripting all of their creatives, video production, tracking, and running their ads on these channels to hit agreed upon targets.</p> <p>Our proven approach has allowed us to spend over $150 million and generate over $300 million in verified sales in the past 5 years. Currently, our company is focused on founder-led businesses across the e-learning, SaaS, and service-based internet space.</p> <p>We believe great people are at the center of every successful business. Employees are provided a full suite of benefits, including competitive compensation, healthcare, unlimited paid time off, and access to world class training material.</p> <p>What makes Client Accelerators so different? For one, our founder, Mike Buontempo, is a consultant himself, who has been consulting with different companies and entrepreneurs for the past 13 years.</p> <p>Our vision is to attract and hire the very best people to help our clients grow profitably and systematically through paid media.</p> <h4>Client Accelerators Core Values</h4> <ul> <li>We are problem solvers: If you spot a problem in our company or a client’s company, provide a solution. There are millions of problems, and not as many problem solvers, be the solution.</li> <li>Open source code: We share what’s working with everyone.</li> <li>Empty the bucket: Picture this, if you just spent two hours cleaning your car, you put all of the cleaning materials away, but you notice you missed a spot. What do you do? You go back, get everything back out, and complete the job to perfection.</li> <li>We’re a ‘TEAM’ not a family: Leaders at CA hire, develop, and cut smartly, so we have superstars at every position.</li> <li>Ownership thinking: Going out of your way to make sure your actions and the actions of your peers are in the best interest of the company.</li> <li>Being the best: Mastering your domain so you’re the best in the world at it.</li> </ul> <h4>Requirements</h4> <ul> <li>1–2 years of experience in administrative, operations, or coordination support roles</li> <li>Extremely organized—you don't let things fall through the cracks</li> <li>Detail-oriented—you double-check your work before submitting</li> <li>Strong written communicator—you write clearly and professionally in English</li> <li>Comfortable with Google Sheets—you can build simple trackers, use formulas, and present data cleanly</li> <li>Proactive—you flag issues before they become problems and suggest solutions</li> <li>Discreet—you will handle sensitive financial, HR, and personal data; confidentiality is non-negotiable</li> <li>Self-managed—you can prioritize and execute without constant hand-holding</li> <li>Quick learner—you document processes and replicate them independently after being shown once</li> </ul> <h4>Tools you’ll work with</h4> <ul> <li>Asana—task and project management</li> <li>Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)</li> <li>Workable—applicant tracking system</li> <li>Stessa—property financial tracking</li> <li>QuickBooks Online—basic financial data entry</li> <li>Slack—team communication</li> <li>Fathom / Zoom—meeting recording and coordination</li> </ul> <h4>What success looks like in 90 days</h4> <ul> <li>You own G-Drive maintenance, Asana Ops Task Board, and access coordination without reminders</li> <li>You can screen resumes and submit evaluations in Workable independently</li> <li>You have logged 100% of property expenses in Stessa on time for two consecutive months</li> <li>The EA has offloaded 30+ hours/week of tasks to you and trusts you to handle them without supervision</li> <li>Zero missed deadlines on any assigned task</li> </ul> <h4>Benefits</h4> <ul> <li>Unlimited PTO</li> <li>Great career growth opportunity—you’ll be working with ‘A’ players in Operations, Sales, Creative, and Media Buying</li> <li>Clear growth path</li> </ul></p><p></p>

Position Summary <br> <br>We are seeking a highly organized, proactive, and detail-oriented Personal / Administrative Assistant to provide comprehensive administrative support. The successful candidate will be responsible for managing schedules, coordinating communications, organizing documents, handling day-to-day administrative tasks, and ensuring the smooth execution of business and personal priorities while maintaining the highest level of confidentiality and professionalism. <br> <br>## Key Responsibilities <br> <br>### Administrative Support <br> <br>* Manage calendars, appointments, meetings. <br>* Prepare, organize, and maintain files, records, and documentation. <br>* Handle incoming calls, emails, and correspondence, responding or redirecting as appropriate. <br>* Maintain office supplies and coordinate with vendors and service providers. <br> <br>### Personal Assistance <br> <br>* Coordinate personal appointments and schedules. <br>* Assist with personal errands and special projects when required. <br>* Manage reminders for important deadlines, events, and commitments. <br> <br>### Coordination & Communication <br> <br>* Schedule meetings and prepare agendas. <br>* Take meeting notes and follow up on action items. <br>* Coordinate internal communication between departments. <br> <br>Qualifications <br> <br>* Bachelor's degree in Business Administration or a related field is preferred. <br>* 2–5 years of experience in an administrative or executive support role. <br>* Excellent verbal and written communication skills in English. <br>* Strong organizational and time management skills. <br>* High level of discretion and confidentiality. <br>* Ability to prioritize multiple tasks in a fast-paced environment. <br> <br>## Technical Skills <br> <br>* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). <br>* Experience with Google Workspace. <br>* Strong internet research and document management skills. <br> <br>## Personal Attributes <br> <br>* Highly organized and detail-oriented. <br>* Professional, trustworthy, and dependable. <br>* Proactive with the ability to anticipate needs. <br>* Excellent interpersonal and communication skills. <br>* Positive attitude with a willingness to learn. <br> <br>Full-time <br> <br>Salary will be based on qualifications, experience, and skills

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Support the Store Manager in overseeing daily store operations and achieving sales targets.</p><p>Ensure excellent customer service and handle customer inquiries and complaints professionally.</p><p>Supervise, motivate, and support the store team, including scheduling and training.</p><p>Monitor inventory, merchandise receiving, stock replenishment, and product displays in line with company standards.</p><p>Assist in implementing promotions, special offers, and visual merchandising guidelines.</p><p>Maintain store appearance, operational standards, and company assets.</p><p>Handle cash transactions and administrative tasks when required.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>High School Diploma required; university degree is a plus.</p><p>3 5 years of retail experience, preferably in a supervisory role.</p><p>Strong leadership, communication, and customer service skills.</p><p>Knowledge of retail operations, inventory management, and merchandising.</p><p>Proactive, flexible, and able to make decisions in a fast-paced environment.</p><p>High level of integrity, responsibility, and professionalism.</p><p></p></section>

Amaken is hiring a highly professional Administrative Assistant for a leading healthcare administration company based in Jal El Dib, Lebanon. <br> <br>The Administrative Assistant will provide comprehensive administrative and executive support to the CEO, ensuring the smooth coordination of daily operations, communications, scheduling, and organizational activities. The ideal candidate is highly organized, proactive, discreet, and capable of managing multiple priorities in a fast-paced environment. <br> <br>Key Responsibilities: <br> <br>* Manage the CEO's calendar, appointments, and daily schedule. <br>* Coordinate meetings, prepare agendas, and follow up on action items. <br>* Handle emails, correspondence, and other executive communications. <br>* Arrange business travel, accommodation, transportation, and related logistics. <br>* Coordinate with clients, suppliers, and external stakeholders. <br>* Assist in organizing events, and other company activities. <br>* Prepare reports, presentations, and administrative documents. <br>* Monitor and follow up on pending tasks to ensure timely completion. <br>* Handle confidential and sensitive information with the highest level of professionalism and discretion. <br>* Provide both administrative and personal support to the CEO as needed. <br> <br>Requirements: <br> <br>* 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative support role. <br>* Excellent verbal and written communication skills in English. <br>* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). <br>* Strong organizational, time management, and multitasking skills. <br>* High level of professionalism, discretion, and attention to detail. <br>* Ability to work independently, prioritize tasks, and manage multiple responsibilities efficiently

Administration Assistant – Warehouse <br> <br>Location: Dora, Beirut <br>Shift: PM & Overnight Shifts <br>Gender: Male <br> <br>Requirements <br>* Previous experience in warehouse administration or a similar role. <br>- Proficient in Microsoft Excel, including formulas and data management. <br>- Experience with Warehouse Management Systems (WMS). <br>- Strong communication and organizational skills. <br>- Ability to work independently and handle a fast-paced warehouse environment. <br>- Willingness to work PM and overnight shifts

Amatoury 114, a leading Lebanese manufacturer of personal care and household products (114 and Ibiza brands), is looking for a motivated Quality Control / ISO System Assistant to support our QC & ISO Manager at our Sin el-Fil (Horsh Tabet) facility. <br>Key Responsibilities <br>• Assist in controlling the quality of incoming raw materials and packaging materials <br>• Monitor and help address non-conformities during filling and packing operations <br>• Perform random checks on the production line to verify final product quality <br>• Support the identification of quality issues and follow-up on corrective actions <br>• Assist with calibration of laboratory instruments according to the defined schedule <br>• Help ensure correct application of quality policies and standards on the floor <br>• Support the implementation of quality control tools and procedures <br>• Contribute to process improvement initiatives that reduce defects and enhance product quality <br>• Maintain accurate records and documentation of quality control activities <br>• Assist the QC/ISO Manager in coordinating with department heads on ISO 9001 QMS requirements and compliance <br>Qualifications & Skills <br>• University degree in Chemistry, Biochemistry, or equivalent <br>• Knowledge of ISO standards is a plus <br>• Detail-oriented, organized, and comfortable working on the production floor <br>• Good communication skills; ability to coordinate across departments <br>• Proficiency in English and/or French is an asset

Summary of Position <br> <br>The role supports finance activities such as cash management, invoice coordination, documentation follow‑up, and vendor communication. <br> <br>Duties & Responsibilities <br> <br>Finance & Accounting Support <br>● Manage and maintain proper filing of all accounting and financial documents (invoices, receipts, vouchers, bank documents, etc.). <br>● Perform daily cash counts when required and ensure proper documentation. <br>● Manage petty cash and maintain proper supporting documentation. <br>● Prepare petty cash reconciliation and submit reports to the finance department. <br>● Assist in collecting and organizing supplier invoices and supporting documents. <br>● Coordinate invoice submission to the finance department for processing. <br>● Track office-related expenses and maintain expense logs. <br>● Support purchase requests for office supplies and administrative purchases. <br>● Follow up with vendors regarding invoices, payments, and documentation when necessary. <br>● Provide general support to the Finance Department and perform other finance-related tasks assigned to support departmental operations. <br>● Schedule and oversee vendor visits and maintenance appointments to ensure minimal disruption to daily operations. <br> <br>Key Performance Indicators (KPIs) <br>• Timeliness – 100% of assigned tasks completed within agreed timelines. <br>• Accuracy – Error rate in data entry, recordkeeping, and vendor coordination kept below 2%. <br>• Internal Feedback – Quarterly feedback from departments and office leadership showing ≥ 80% satisfaction with admin support. <br>• Confidentiality & Accuracy – Zero breaches of confidentiality and 100% compliance with P&C and data handling protocols. <br> <br>Qualifications <br>• 2+ years of experience in administrative support or office coordination roles, or finance assistance roles <br>• Diploma or degree in Accounting, Finance, Business Administration, or a related field. <br>• Good knowledge of accounting principles. <br>• Good excel and Microsoft office skills <br>• Familiarity with handling confidential information and sensitive tasks. <br>• Experience working cross-functionally in a fast-paced environment. <br> <br>Core Competencies <br>• Service Orientation – Dedicated to making others productive and comfortable. <br>• Organizational Skills – Keeps systems in place, meets deadlines, and manages multiple tasks. <br>• Communication – Clear, professional, and proactive in written and verbal interactions. <br>• Initiative – Anticipates needs and takes ownership without waiting for instruction. <br>• Trust & Discretion – Maintains confidentiality and represents the brand professionally. <br>• Confidentiality & Discretion – Ability to handle sensitive employee information with professionalism. <br> <br>Technical Skills <br>• Proficiency in Microsoft Office Suite and Google Workspace. <br>• Comfort with using shared drives, digital filing systems, and basic office equipment. <br>• Ability to manage light invoicing and petty cash procedures. <br> <br>Language Requirements <br>• Fluency in English and Arabic (written and spoken). <br>• French is a plus

We're hiring an Assistant Shop Manager to join our stores at ABC Dbayeh. <br> <br>If you're passionate about fashion, enjoy leading a team, and are committed to delivering an outstanding customer experience, we'd love to hear from you. <br> <br>Key Responsibilities: <br> <br>-Support the Shop Manager in daily store operations <br>-Lead and motivate the sales team to achieve targets <br>-Deliver exceptional customer service <br>-Ensure visual merchandising standards are maintained <br>-Assist with inventory management and stock control <br> <br>Requirements: <br> <br>-Previous retail experience, preferably in fashion <br>-Leadership and team management skills <br>-Strong communication and organizational abilities <br>-Customer-focused with a positive attitude <br>-Ability to work flexible retail hours <br> <br>Basic salarY+commissioN+transportation

Location: Beirut, Lebanon <br>Employment Type: Full-time <br> <br>About the Role <br>Coders Solutions is looking for a motivated and detail-oriented Administrative Assistant to join our team. This is an excellent opportunity for a fresh graduate or a candidate with up to one year of experience who is eager to build a career in administration, HR coordination, and business operations within a dynamic technology company. <br> <br>Key Responsibilities <br>Prepare and issue job offers and contracts. <br>Maintain proper documentation and records <br>Monitor certification and license renewals. <br>Track customer support hours and coordinate with internal teams. <br>Coordinate meetings, workshops, and client site visits. <br>Prepare quotations and commercial offers. <br>Follow up with clients regarding offer approvals. <br>Coordinate collections and payment follow-ups. <br>Prepare and review daily TMS reports. <br>Coordinate with the Marketing Team on ongoing activities. <br>Assist in organizing company events, meetings, and logistics. <br>Follow up on office IT-related issues with the technical team. <br>Coordinate office equipment procurement, maintenance, and supplies management. <br>Maintain office inventory and ensure smooth day-to-day administrative operations. <br> <br>Qualifications <br>Bachelor's degree in business administration, Management, or a related field. <br>Fresh graduate or up to one year of relevant experience. <br>Excellent organizational and time management skills. <br>Strong written and verbal communication skills in English and Arabic. <br>Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint). <br>Ability to manage multiple tasks and meet deadlines. <br>A proactive attitude, attention to detail, and willingness to learn. <br> <br>What We Offer <br>A supportive and collaborative work environment. <br>Hands-on experience across HR, administration, and business operations. <br>Professional development and learning opportunities. <br>Career growth within a leading Microsoft solutions provider. <br> <br>If you're organized, eager to learn, and ready to kick-start your career, we'd love to hear from you. Apply by sending your CV to: hr@coders.solutions

Computer Literate <br>- Handling reception & administrative tools <br>- Good verbal and written communication skills <br>- Customer Service oriented <br>- Organized. Detail - oriented and able to multitask

Job Title: HR Assistant <br> <br>Department: Human Resources <br>Reports To: HR Manager <br>Employment Type: Full-Time <br> <br>Job Summary <br>We are seeking a motivated and detail-oriented HR Assistant to support the Human Resources department, with a primary focus on recruitment and training & development activities. The ideal candidate will assist in sourcing, screening, and coordinating candidates, as well as supporting the planning and execution of employee training programs. This role is well-suited for a candidate with a strong academic background in HR or Management and 1 to 3 years of relevant experience. <br> <br>Key Responsibilities <br> <br>Recruitment <br> <br>Assist in posting job vacancies on various platforms (job boards, social media, company website). <br>Screen resumes and applications to shortlist qualified candidates. <br>Coordinate and schedule interviews between candidates and hiring managers. <br>Conduct initial phone screenings to assess candidate fit. <br>Communicate with candidates throughout the recruitment process, ensuring a positive candidate experience. <br>Maintain and update the recruitment tracker/database with candidate status and pipeline progress. <br>Support in drafting job offers and coordinating pre-employment requirements (documents, references, etc.). <br>Assist in onboarding new hires, including preparing orientation materials and documentation. <br> <br>Training & Development <br> <br>Assist in identifying training needs across departments in coordination with the HR Manager. <br>Support the planning, scheduling, and logistics of internal and external training sessions. <br>Prepare training materials, presentations, and attendance records. <br>Track employee participation and maintain training records/files. <br>Collect feedback post-training and assist in evaluating training effectiveness. <br>Coordinate with external training providers/vendors when needed. <br> <br>General HR Support <br> <br>Maintain confidentiality of employee and candidate records. <br>Assist with other HR administrative tasks as needed (personnel files, HR correspondence, reports). <br>Support employee relations initiatives and internal communications. <br> <br>Qualifications & Requirements <br> <br>Bachelor's Degree in Human Resources Management, Business Administration, or related field. <br>1 to 3 years of experience in an HR role, preferably with exposure to recruitment and/or training functions. <br>Strong communication skills, both written and verbal (Arabic and English preferred). <br>Excellent organizational and multitasking abilities. <br>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with HR software/ATS is a plus. <br>High level of discretion and professionalism in handling confidential information. <br>Strong interpersonal skills with the ability to interact professionally with candidates and employees at all levels. <br>Detail-oriented with strong follow-up skills. <br> <br>Key Competencies <br> <br>Team player with a proactive attitude. <br>Ability to work under pressure and meet deadlines. <br>Strong problem-solving and coordination skills

US-Based Architectural Lighting Company | International Projects <br> <br>We are seeking a highly organized and proactive Executive Assistant to join our team at Bold Lighting in Dbayeh, Lebanon. The ideal candidate will possess exceptional multitasking skills and a strong attention to detail, helping to streamline processes and contribute to our company’s success. <br> <br>Responsibilities: <br> <br>Administrative Support: Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements across multiple time zones. <br>Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence with professionalism and discretion. <br>Meeting Management: Prepare agendas, take minutes, and ensure follow-up actions for meetings. <br>Project Assistance: Assist with special projects, research, and preparation of reports or presentations as required by the CEO. <br>Confidentiality: Handle sensitive information with the utmost confidentiality and maintain the highest standards of discretion. <br>Office Coordination: Collaborate with various departments to ensure seamless office operations aligned with the CEO’s objectives. <br>Problem-Solving: Anticipate challenges and proactively identify solutions to streamline processes and support decision-making. <br>Qualifications: <br> <br>Bachelor's degree in business administration, Management, or a related field. <br>Minimum of 5 years of experience as an Executive Assistant, preferably supporting C- level executives. <br>Exceptional organizational and multitasking abilities, with attention to detail. <br>Strong verbal and written communication skills in English and Arabic (French is a plus). <br>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools. <br>A professional demeanor and ability to manage high-pressure situations. <br>Strong interpersonal skills and cultural awareness, with the ability to work in a global environment

We are seeking an organized and reliable Administrative & Accounting Assistant to support our operations. <br>-Diploma/degree in Accounting, Business Administration or related field. <br>-2-5 years of relevant experience preferred. <br>-Basic accounting experience. <br>-Good EXCEL, Word, accounting and stock software skills. <br>-Strong English. <br>-Good organization, communication and follow-up skills. <br>-Salary package based on experience

A law office in Beirut, Verdun area, is looking for a reliable and organized Administrative Assistant with an accounting background to support daily office operations, client files, invoicing, follow-up on payments, and use of the firm’s legal management software. <br> <br>Main Requirements: <br>• Previous experience in administration and basic accounting <br>• Ability to prepare and follow up on invoices, payments, statements, and expenses <br>• Strong organizational and follow-up skills <br>• Comfortable using software systems, AI, CRM, Excel, and digital tools <br>• Ability to coordinate with lawyers, clients, courts, and external parties <br>• Attention to detail and confidentiality <br>• Good communication skills in Arabic and English; French is a plus <br> <br>Interested candidates may send their CV to: marwan_sahab@hotmail.com

⭐️FEATURED VACANCY – ADMINISTRATIVE ASSISTANT <br> <br>GSM Facility Services, an established company operating in the cleaning, security, and facility management sector, is hiring a full-time Administrative Assistant for its Zalka office. <br> <br>This is an excellent opportunity to join a growing company and gain practical exposure to administration, HR support, accounting coordination, customer service, and daily business operations. <br> <br>Job Responsibilities: <br> <br>* Manage daily administrative and office activities <br>* Answer telephone calls, emails, and customer inquiries <br>* Prepare quotations, invoices, receipts, and basic reports <br>* Organize contracts, employee records, and company documents <br>* Monitor employee attendance and payroll information <br>* Assist with recruitment and general HR administration <br>* Follow up with customers and coordinate service requests <br>* Schedule appointments and support management <br>* Maintain accurate physical and electronic filing systems <br>* Perform other administrative duties required for smooth office operations <br> <br>Candidate Profile: <br> <br>* Organized, responsible, and detail-oriented <br>* Strong communication and follow-up skills <br>* Good knowledge of Microsoft Word and Excel <br>* Able to multitask and manage different responsibilities <br>* Comfortable communicating with customers and employees <br>* Willing to learn and grow within the company <br>* Preferably living in Zalka, Jal El Dib, Antelias, Dora, Bourj Hammoud, or nearby areas <br> <br>Previous experience is not mandatory. Candidates will be evaluated based on their skills, seriousness, communication, and ability to learn. <br> <br>Employment Details: <br> <br>* Position: Administrative Assistant <br>* Location: Zalka, Metn, Lebanon <br>* Working hours: Monday to Friday, 8:30 AM–5:30 PM <br>* Days off: Saturday and Sunday <br>* Monthly salary: USD 900 <br>* Employment type: Full-time <br> <br>Why Join GSM Facility Services? <br> <br>* Stable, full-time office position <br>* Five-day working week <br>* Exposure to several areas of business administration <br>* Opportunity to develop professionally within a growing facility services company <br>* Professional and dynamic working environment <br> <br>Important: <br> <br>Please apply only if the location, working hours, responsibilities, and USD 850 monthly salary are suitable for you. <br> <br>Interested candidates should submit an updated CV through HireLebanese

We are looking for a reliable and organized Part-Time Filing & Administrative Assistant to support our office with document filing and record keeping. <br> <br>Main responsibilities include: <br> <br>Organizing and filing physical documents and folders. <br>Recording file names and maintaining an accurate file register. <br>Sorting and arranging papers according to the office filing system. <br>Keeping track of received, missing, and archived documents. <br>Assisting with basic administrative and office tasks when required. <br> <br>The position offers flexible working hours and is suitable for a university student or entry-level candidate. The ideal candidate should be organized, trustworthy, detail-oriented, and comfortable working with documents and basic computer applications

Encogroup is currently hiring an Assistant Finance Manager <br> <br>Key Responsibilities <br>1. Accounting Operations: Prepare and control complex general ledger journal entries independently. Manage the end-to-end accounting department, including accounts payable/receivable, payroll, inventory, and general ledger reconciliation. <br>2. Treasury Management: Cashflow and treasury optimization. <br>3. Financial Reporting & Auditing: Prepare and publish accurate monthly, quarterly, and annual financial statements with analysis. Lead the external audit processes. <br>4. Budgeting & Forecasting: Coordinate budget preparation, track variances. <br>5. Internal Control: Suggest & control policies and procedures, with a sense of mitigating risks. <br>6. Compliance & Tax: Ensure strict adherence to government regulations and accounting standards and oversee tax filings. <br>7. Support: Reporting to Finance Manager. <br> <br>Qualifications & Requirements <br>1. Education: A bachelor's degree in accounting, finance, or business administration is required. MBA is a plus. <br>2. Certification: Professional credentials such as a Certified Public Accountant (CPA) or Certified Management Accountant (CMA) is a plus. <br>3. Experience: More than 13 years of experience in Accounting or Finance; ‘’contracting experience is a plus’’. <br>4. Leadership & Collaboration