Admin Assistant Jobs

Beirut Area- Cornich Mazraa <br> <br>Looking for a female Operation Admin to manage import export and operation administration for a company in Beirut. <br> <br>Minimum of 2 years' experience in the field. Must have experience in import export business. fluent English Arabic. Computer literate, Email, Word, Excel

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Amaretti is seeking a motivated and customer-focused Assistant Floor Manager to support the daily operations of our restaurant, caf , bakery, and catering business.</p><p>Key Responsibilities:</p><ul><li>Supervise front-of-house operations and service standards.</li><li>Lead, motivate, and support the service team.</li><li>Ensure an excellent customer experience.</li><li>Assist with staff scheduling, training, and performance follow-up.</li><li>Handle customer feedback and resolve issues professionally.</li><li>Monitor cleanliness, product presentation, and operational procedures.</li><li>Support the achievement of sales and service targets.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Minimum 5 years of experience in restaurants, caf s, or hospitality.</li><li>Strong leadership and communication skills.</li><li>Customer-oriented with a positive attitude.</li><li>Ability to work in a fast-paced environment.</li><li>Fluency in English and Arabic.</li></ul><p></p></section>

Are you willing to work autonomously or with a team to develop the successful projects through clear strategy and proactive commitment? <br>if yes, we are looking for an administrative assistant to join our team <br> <br>Roles and Responsibilities: <br> <br>Provides administrative support to ensure efficient office operations. <br>Maintains physical and digital filing systems. <br>Answers phone calls and directs callers to appropriate personnel. <br>Schedules appointments. <br>Signs for incoming packages. <br>Assist clients and other visitors <br> <br>Key Requirements: <br> <br>Holder of Business degree from a reputable university <br>Previous work experience (2-3 years minimum) <br>Professional behavior and decent business dress code awareness are crucial <br>Languages: Professional Arabic and English are critical for the job (speaking, writing, and typing). French is a strong plus) <br>Important character traits: Loyalty, Confidentiality, Professionalism, Interpersonal Skills, Decency, Results <br>Oriented and Willingness to go the extra mile if needed. <br> <br> <br>Work Location and Schedule: <br> <br>Working from Monday till Friday <br>Location: Zalka, Mount Lebanon <br> <br> <br>Remuneration: <br> <br>To be discussed

Our expanding retail group is looking for an Administrative Assistant to support senior leadership as we scale both online and geographically. This role suits someone who is highly organised, detail oriented, and comfortable supporting executives with demanding schedules. <br> <br>Candidates must have five or more years assisting senior international executives, excellent English, and strong proficiency in Word and Excel. <br> <br>Candidates should be self-motivated and able to work with minimum supervision

Job Summary: <br>The Assistant Storekeeper is responsible for supporting the Storekeeper in daily operations, ensuring the smooth handling of inventory, stock control, and efficient movement of goods. <br> <br>Key Responsibilities: <br>• Conduct QIP checks as per DQMP requirements on all received products, including meat, chicken, vegetables, etc. <br>• Document quality control (QC) for all incoming goods throughout the year <br>• Perform dual responsibilities of managing both Central Warehouse (CW) and Transfer Point (TP) operations simultaneously, as DC Storekeepers and assistants handle both roles <br>• Manage product recalls from the market, ensuring direct replacement for specific batch numbers and expiration dates <br>• Oversee all warehousing categories (Dry, Chilled, and Frozen) concurrently <br>• Provide management with all required reports, such as KPIs and others as requested <br>• Participate in two annual international audits (SWA and DQMP audits) <br>• Ensure compliance with audit requirements by accurately filling and signing documents related to stock management <br>• Implement a unique delivery system based on First-In + Dedicated Batch Number from the specific expiry date (not just First-In-First-Out), using Excel for stock management <br> <br>Qualifications: <br>• TS or BT3 in a related field (License is a plus) <br>• Previous experience in Stock Management <br>• Basic proficiency in English (written and spoken) <br>• Basic knowledge in Outlook, Excel and Word <br>• Basic proficiency in email writing

We're Hiring – Personal Assistant to the Owner <br>A growing company in Downtown Beirut is looking for a highly organized and proactive Personal Assistant to support the Owner in managing daily business operations. <br> <br>Salary: USD 1,000 <br> <br>Key Responsibilities: <br>• Manage the Owner’s calendar, appointments, and meetings <br>• Coordinate and negotiate with suppliers to secure the best terms and pricing <br>• Follow up on business-related tasks, projects, and deadlines <br>• Handle emails, calls, and correspondence professionally <br>• Arrange meetings, travel, and other administrative requirements <br>• Assist with various operational and personal tasks as assigned <br> <br>Requirements: <br>• Strong communication and negotiation skills <br>• Excellent organizational and time-management abilities <br>• Ability to multitask and work independently <br>• Professional appearance and attitude <br>• Previous experience in a similar role is an advantage <br>Interested candidates are invited to send their CV to: <br>hr@moraocapital.com

Reports to: Chairman <br> <br>Job Purpose: <br> <br>EA helps managers and senior employees to make the best use of their time by dealing with organizational, reporting and administrative tasks. <br> <br>Responsibilities: <br> <br>A. Chairman <br>• Arrange travel and accommodation <br>• Receive and dispatch Chairman’s courier <br>• Coordinate with employees and suppliers when needed <br>• Type Chairman Correspondences, in addition to photocopies etc… <br>• Type contracts and send emails <br>• Make and handle phone calls, enquiries and requests <br>• Other tasks requested by Chairman on the Group level, on ad-hoc basis <br> <br>B. Administrative <br>• Handle the group employee business travel bookings <br>• Follow up on Group companies in UAE and Jersey <br>• Organize legal files for all the Group <br>• File documents and contracts for all companies and projects <br>• Supporting Front Desk when needed <br>• Dispatching company circulars when required <br>• Finalizing Special & Arab Ad magazines distribution: <br>1. Updating distribution list when needed <br>2. Updating all information on The Net Global distribution Website <br>3. Preparing and printing AWB for International distribution <br> <br>C. Reporting <br>• Lawyer expenses report <br>• Lawyer files status <br>• Co-ownership L5 bldg budget <br>• Co-ownership Faraya budget <br>• Insurance policies group level <br> <br>D. Orchid Beaches <br>• Membership Cards: update list and issue membership cards <br>• Menu Study: Prepare Food & Beverage cost list <br> <br>E. Ligne Bleue <br>• Update list of Eden Park & Rodd & Gunn inventory & sales end of each season <br>Job Qualifications: <br>• BA in Business Management or equivalent from top tier university <br>• Fluent in English and Arabic <br>• Computer Literate <br>• Presentable <br>Key Competencies and skills: <br> <br>• Exceptional written and oral communication skills <br>• Good organizational and time Management skills <br>• Honesty and reliability <br>• Attention to details <br>• Flexibility and adaptability to juggle a range of different tasks <br>• Ability to work under pressure <br> <br>Work Hours: <br> <br>From Monday to Friday, from 9:00 am till 5:30 pm

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Beirut Area- Cornich Mazraa</p><p><br></p><p>Looking for a female Operation Admin to manage import export and operation administration for a company in Beirut.</p><p><br></p><p>Minimum of 2 years' experience in the field. Must have experience in import export business. fluent English Arabic. Computer literate, Email, Word, Excel.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Minimum of 2 years' experience in the field. Must have experience in import export business. fluent English Arabic. Computer literate, Email, Word, Excel.</p><p></p></section>

CIS Group – ICT Company located in Jal El Dib, is looking for an ambitious and motivated Administrative Assistant to join our dynamic team. <br> <br>Duties: <br> <br>• Maintain and update the attendance and leave system <br>• Perform accurate data entry and maintain administrative records <br>• Prepare employment letters and official documents <br>• Maintain and organize both physical and electronic filing systems in line with company procedures <br>• Collaborate with the administrative team to prepare reports and confidential documents <br> <br>Requirements and skills: <br> <br>• Bachelor’s degree in Business Administration, or a related field <br>• 1–2 years of experience in administrative role <br>• Strong organizational and multitasking skills <br>• High attention to detail and accuracy <br>• Ability to handle confidential information responsibly <br>• Good communication and interpersonal skills <br>• Proficiency in Microsoft Office

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are seeking a highly organized, polished, and tech-savvy Executive Assistant to support our Chairman. This is a high-trust, high-visibility role requiring someone who thrives in a fast-paced environment, anticipates needs before they arise, and represents the Chairman's office with discretion and professionalism both in Lebanon and while traveling internationally.</p><p>Travel Travel: ~50%</p><p><b>Key Responsibilities</b></p><ul><li>Manage complex scheduling, travel logistics, and calendar across multiple time zones</li><li>Coordinate international travel arrangements, itineraries, and accommodations for extended trips abroad</li><li>Act as a gatekeeper and liaison between the Chairman and internal/external stakeholders</li><li>Prepare correspondence, presentations, briefing documents, and meeting materials</li><li>Handle confidential information with the utmost discretion</li><li>Leverage AI tools to streamline scheduling, research, document drafting, and follow-ups</li><li>Anticipate the Chairman's needs and proactively resolve issues before they escalate</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Proven experience as an Executive Assistant, ideally supporting C-suite or senior leadership</p><p>Exceptional organizational skills and meticulous attention to detail</p><p>Outstanding written and verbal communication skills (English required; additional languages a plus)</p><p>Comfortable and proficient using AI tools (e.g., Claude, ChatGPT, scheduling/automation apps) to increase efficiency</p><p>Willingness and flexibility to travel approximately 50% of the time, including extended international trips</p><p>Discretion and sound judgment in handling sensitive matters</p><p>Ability to work independently and make decisions under pressure</p><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>Position Overview</p><p><br></p><p>We are seeking a professional, organized, and proactive Administrative Assistant / Receptionist to join our team in Zalka. The successful candidate will be the first point of contact for visitors and clients while providing essential administrative and office support to ensure the smooth day-to-day operation of the firm.</p><p><br></p><p>Key Responsibilities</p><p><br></p><ul><li>Greet and welcome clients, visitors, and guests in a professional manner.</li><li>Direct visitors to the appropriate personnel and meeting rooms.</li><li>Answer, screen, and forward incoming phone calls.</li><li>Provide accurate information to clients and visitors via phone, email, and in person.</li><li>Maintain a tidy, organized, and presentable reception area.</li><li>Receive, sort, and distribute incoming mail, packages, and deliveries.</li><li>Schedule appointments and coordinate meetings as required.</li><li>Maintain physical and digital filing systems.</li><li>Perform general administrative duties, including filing, photocopying, scanning, and document preparation.</li><li>Assist with Human Resources and office administration activities.</li><li>Support efficient office operations through various administrative tasks.</li><li>Handle confidential information with discretion and professionalism.</li><li>Assist clients and visitors while ensuring a positive experience.</li></ul><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Qualifications &amp; Requirements</p><p><br></p><ul><li>TS or Bachelor's degree from a reputable university.</li><li>Minimum of 2–3 years of relevant work experience in an administrative, receptionist, or similar role.</li><li>Strong communication and telephone etiquette skills.</li><li>Excellent customer service and interpersonal abilities.</li><li>Strong organizational skills with exceptional attention to detail.</li><li>Ability to multitask and perform effectively in a fast-paced environment.</li><li>Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).</li><li>Previous experience in a professional services environment is an advantage.</li></ul><p><br></p><p>Language Requirements</p><p><br></p><ul><li>Professional proficiency in Arabic and English (speaking, writing, and typing) is mandatory.</li><li>French language skills are considered a strong advantage.</li></ul><p><br></p><p>Personal Attributes</p><p><br></p><p>We are looking for candidates who demonstrate:</p><ul><li>Loyalty and integrity</li><li>Confidentiality and discretion</li><li>Professionalism and business etiquette</li><li>Strong interpersonal skills</li><li>Reliability and accountability</li><li>Results-oriented mindset</li><li>Positive attitude and willingness to go the extra mile when needed</li></ul><p><br></p></div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph">Position Overview<br><br> <br>We are seeking a professional, organized, and proactive Administrative Assistant / Receptionist to join our team in Zalka. The successful candidate will be the first point of contact for visitors and clients while providing essential administrative and office support to ensure the smooth day-to-day operation of the firm.<br><br> <br>Key Responsibilities<br><br>Greet and welcome clients, visitors, and guests in a professional manner.<br><br>Direct visitors to the appropriate personnel and meeting rooms.<br><br>Answer, screen, and forward incoming phone calls.<br><br>Provide accurate information to clients and visitors via phone, email, and in person.<br><br>Maintain a tidy, organized, and presentable reception area.<br><br>Receive, sort, and distribute incoming mail, packages, and deliveries.<br><br>Schedule appointments and coordinate meetings as required.<br><br>Maintain physical and digital filing systems.<br><br>Perform general administrative duties, including filing, photocopying, scanning, and document preparation.<br><br>Assist with Human Resources and office administration activities.<br><br>Support efficient office operations through various administrative tasks.<br><br>Handle confidential information with discretion and professionalism.<br><br>Assist clients and visitors while ensuring a positive experience.<br><br>Qualifications &amp; Requirements<br><br>TS or Bachelor's degree from a reputable university.<br><br>Minimum of 2 3 years of relevant work experience in an administrative, receptionist, or similar role.<br><br>Strong communication and telephone etiquette skills.<br><br>Excellent customer service and interpersonal abilities.<br><br>Strong organizational skills with exceptional attention to detail.<br><br>Ability to multitask and perform effectively in a fast-paced environment.<br><br>Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).<br><br>Previous experience in a professional services environment is an advantage.<br><br>Language Requirements<br><br>Professional proficiency in Arabic and English (speaking, writing, and typing) is mandatory.<br><br>French language skills are considered a strong advantage.<br><br>Personal Attributes<br><br> <br>We are looking for candidates who demonstrate:<br><br> <br>Loyalty and integrity<br><br>Confidentiality and discretion<br><br>Professionalism and business etiquette<br><br>Strong interpersonal skills<br><br>Reliability and accountability<br><br>Results-oriented mindset<br><br>Positive attitude and willingness to go the extra mile when needed<br><br>Work Location &amp; Schedule<br><br> <br> Location: Zalka, Lebanon<br></div></section>

We are an F&B company looking for a full time position to be located in Jounieh. <br>Main Qualifications : <br>1. Receive all supplier deliveries and verify quantities and product quality against purchase orders and invoices. <br>2. Record all supplier invoices accurately in the system. <br>3. Create and process Production Orders in the system. <br>4. Create and process Stock Transfer and Inter-Transfer requests between Cost Centers. <br>5. Complete Goods Receipt transactions in the system after confirming all received items. <br>6. Ensure all inventory movements are recorded accurately and on time. <br>7. Coordinate with the Purchasing, Warehouse, and Kitchen teams regarding deliveries, stock availability, and transfers. <br>8. Assist in stock counts and inventory reconciliation as scheduled. <br>9. Monitor pending production orders, transfers, and receiving transactions to ensure timely completion. <br>10. Ensure compliance with company inventory procedures and maintain accurate system records. <br>11. Perform any other inventory and kitchen administrative duties assigned by management

Position Overview <br> <br>We are seeking a professional, organized, and proactive Administrative Assistant / Receptionist to join our team in Zalka. The successful candidate will be the first point of contact for visitors and clients while providing essential administrative and office support to ensure the smooth day-to-day operation of the firm. <br> <br>Key Responsibilities <br>Greet and welcome clients, visitors, and guests in a professional manner. <br>Direct visitors to the appropriate personnel and meeting rooms. <br>Answer, screen, and forward incoming phone calls. <br>Provide accurate information to clients and visitors via phone, email, and in person. <br>Maintain a tidy, organized, and presentable reception area. <br>Receive, sort, and distribute incoming mail, packages, and deliveries. <br>Schedule appointments and coordinate meetings as required. <br>Maintain physical and digital filing systems. <br>Perform general administrative duties, including filing, photocopying, scanning, and document preparation. <br>Assist with Human Resources and office administration activities. <br>Support efficient office operations through various administrative tasks. <br>Handle confidential information with discretion and professionalism. <br>Assist clients and visitors while ensuring a positive experience. <br>Qualifications & Requirements <br>TS or Bachelor's degree from a reputable university. <br>Minimum of 2–3 years of relevant work experience in an administrative, receptionist, or similar role. <br>Strong communication and telephone etiquette skills. <br>Excellent customer service and interpersonal abilities. <br>Strong organizational skills with exceptional attention to detail. <br>Ability to multitask and perform effectively in a fast-paced environment. <br>Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint). <br>Previous experience in a professional services environment is an advantage. <br>Language Requirements <br>Professional proficiency in Arabic and English (speaking, writing, and typing) is mandatory. <br>French language skills are considered a strong advantage. <br>Personal Attributes <br> <br>We are looking for candidates who demonstrate: <br> <br>Loyalty and integrity <br>Confidentiality and discretion <br>Professionalism and business etiquette <br>Strong interpersonal skills <br>Reliability and accountability <br>Results-oriented mindset <br>Positive attitude and willingness to go the extra mile when needed <br>Work Location & Schedule <br> <br>???? Location: Zalka, Lebanon <br> <br>???? Schedule: <br>Monday to Friday <br>8:00 AM – 5:00 PM

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>You love interacting with customers, you are always smiling, and you have a real talent for sales? Join our team!</p><p>We are looking for a Pastry Sales Assistant to manage our cake counter and offer a warm and memorable customer experience.</p><p>Your main missions</p><ul><li>Welcome each customer with a smile and offer them impeccable service.</li><li>Advise customers in their choice of cakes, pastries, and desserts, while developing sales through your recommendations.</li><li>Manage the pastry counter and ensure a neat and attractive presentation of the products.</li><li>Take customer orders accurately, including special cake orders.</li><li>Place daily orders with the pastry laboratory and receive delivered products.</li><li>Verify the quantities and quality of received products and ensure their proper placement.</li><li>Keep the counter clean, organized, and attractive throughout the day.</li><li>Rigorously respect food safety, food hygiene, and cleanliness standards.</li><li>Collaborate closely with the production team to ensure excellent service and customer satisfaction.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>An experience in sales, pastry, bakery, a café, or restaurant is an asset.</p><p>Excellent commercial sense and taste for customer service.</p><p>Dynamic, smiling, positive personality and passionate about hospitality.</p><p>Good organizational skills and team spirit.</p><p>Ability to work effectively in a dynamic environment.</p><p>High rigor regarding hygiene, cleanliness, and food safety.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Job Summary: The Assistant Storekeeper is responsible for supporting the Storekeeper in daily operations, ensuring the smooth handling of inventory, stock control, and efficient movement of goods. Key Responsibilities: Conduct QIP checks as per DQMP requirements on all received products, including meat, chicken, vegetables, etc. Document quality control (QC) for all incoming goods throughout the year Perform dual responsibilities of managing both Central Warehouse (CW) and Transfer Point (TP) operations simultaneously, as DC Storekeepers and assistants handle both roles Manage product recalls from the market, ensuring direct replacement for specific batch numbers and expiration dates Oversee all warehousing categories (Dry, Chilled, and Frozen) concurrently Provide management with all required reports, such as KPIs and others as requested Participate in two annual international audits (SWA and DQMP audits) Ensure compliance with audit requirements by accurately filling and signing documents related to stock management Implement a unique delivery system based on First-In + Dedicated Batch Number from the specific expiry date (not just First-In-First-Out), using Excel for stock management</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Qualifications:_x000D_ TS or BT3 in a related field (License is a plus)_x000D_ Previous experience in Stock Management_x000D_ Basic proficiency in English (written and spoken)_x000D_ Basic knowledge in Outlook, Excel and Word_x000D_ Basic proficiency in email writing</p><p></p></section>

???? Location: Antelias, Lebanon <br> <br>Are you motivated, professional, and passionate about patient care? Join our team as a Medical Assistant and grow your career in a supportive healthcare environment. <br> <br>✅ Key Responsibilities: <br>• Assist doctors during medical procedures <br>• Process and follow up on insurance claims <br>• Manage appointments and patient scheduling <br>• Provide excellent customer service and patient support <br>• Coordinate administrative tasks and ensure smooth patient flow <br> <br>???? Working Hours: <br>• Monday to Friday: 9:00 AM – 5:00 PM <br>• Saturday: 7:00 AM – 3:00 PM <br> <br>???? Qualifications: <br>• Degree in Biology, Medical Laboratory Sciences, Nursing, or Biochemistry <br>• Strong communication, organizational, and computer skills <br>• Previous healthcare experience is a plus but not required <br>• Must reside in or near Antelias <br> <br>???? Compensation & Benefits: <br>• Starting salary: USD 600 (for candidates without relevant experience) <br>• NSSF and private health insurance provided <br> <br>???? How to Apply: <br>Send your CV via WhatsApp to 76 648 122. <br> <br>Join our dynamic team and make a difference in patient care! ????

Job Summary <br> <br>We are looking for a highly organized, proactive, and versatile Office & Executive Support Coordinator to manage the day-to-day administrative operations of the office while providing direct support to management and the COO. <br> <br>The ideal candidate is detail-oriented, reliable, well-organized, and comfortable handling a variety of administrative, executive support, office management, social media, and basic accounting tasks. <br> <br>Key Responsibilities <br> <br>Office Administration & Management <br> <br>Manage the daily administrative operations of the office. <br>Ensure the office is organized, clean, well-stocked, and running efficiently. <br>Manage office supplies, stationery, kitchen supplies, and other office needs. <br>Coordinate purchases, suppliers, maintenance, and office services. <br>Handle general office paperwork, filing, documentation, and administrative records. <br>Maintain organized physical and digital office files. <br>Assist with correspondence, documents, forms, and other administrative tasks. <br> <br>Executive & Management Support <br> <br>Provide administrative and organizational support to the Manager. <br>Assist with scheduling, meetings, appointments, follow-ups, and correspondence. <br>Help prepare documents, presentations, reports, and meeting materials. <br>Follow up on pending tasks and ensure important matters are properly tracked. <br>Provide day-to-day administrative support to the COO. <br>Assist the COO with various operational and administrative tasks as required. <br> <br>Social Media Support <br> <br>Support the social media team with ideas and content suggestions. <br>Contribute ideas for social media posts, campaigns, and office/company activities. <br>Assist in collecting information, photos, and materials needed for social media content. <br>Help coordinate internal activities that can be used for company communication and social media. <br> <br>Basic Accounting & Financial Administration <br> <br>Assist the accounting department with basic administrative and accounting tasks. <br>Prepare and organize invoices, receipts, payment records, and related documents. <br>Assist with filing and maintaining financial documentation. <br>Follow up on basic administrative matters related to invoices and payments when required. <br>Requirements <br>Previous experience in office administration, executive assistance, or a similar role. <br>Excellent organizational and time-management skills. <br>Strong attention to detail and ability to multitask. <br>Good written and verbal communication skills. <br>Proficiency in Microsoft Office / Google Workspace. <br>Ability to handle confidential information professionally. <br>Basic knowledge of accounting and financial administration is an advantage. <br>Good understanding of social media and content ideas is an advantage. <br>Proactive, responsible, flexible, and able to work independently. <br>Ability to prioritize tasks and work in a fast-paced environment. <br>Key Qualities <br>Highly organized and detail-oriented <br>Proactive and resourceful <br>Trustworthy and discreet <br>Good communication and interpersonal skills <br>Flexible and willing to support different departments <br>Strong follow-up and problem-solving skills <br>Positive and professional attitude

Handle all accounting transactions with accuracy. <br>Prepare the list of offers and prices upon request and issue invoices accordingly; <br>Ensure new customer accounts are being properly handled with all needed documentations. <br>Follow up with drivers and properly track their routing to ensure proper monitoring of trucks and abidance to safety requirements; <br>Supervise the distribution activities to ensure timely delivery of products to customers as per directions and agreements in place; <br>Prepare and follow up on drivers’ schedules and vouchers based on customers’ orders; <br>Monitor and supervise the physical measurement both in the morning and at the end of each day; <br>Supervise the opening and closing of the work site especially main gates leading to gas pumps and offices and verify that all premises adhere to the public safety requirements in coordination with the Technical Supervisor present on site; <br>Monitor competitors’ activities and price fluctuations and send a weekly report on changes to gas price lists; <br>Handle and follow up on gas installation projects; <br>Follow up on the filling area site and conduct audits when needed; <br>Prepare the commission report for drivers and send to the concerned for processing;

<p>Are you organized and detail-oriented? We're looking for a talented Executive Assistant to support our leadership team and keep things running smoothly.&nbsp;</p><p>&nbsp;</p><p><strong>What You'll Do?&nbsp;</strong></p><p>Managing schedules, correspondence, and confidential information with professionalism&nbsp;</p><p>Prepare invoices, proformas, and offers using our Brain software system.</p><p>Monitor income, expenses, and reimbursement reports to keep finances on track</p><p>Handle general administrative tasks&nbsp;</p><p>We're Looking For 5+ years of managing executive-level administrative support with accounting basics</p><p>Fluent in French and English (written and verbal) – this is essential!</p><p>comfortable with Microsoft Office and ready to master our Brain invoicing/proforma system</p><p>Sharp attention, comfort, and discretion&nbsp;</p><p>Bachelor's degree in Administration or equivalent experience</p><p>Background in the construction or technical support industries&nbsp;</p>