Document Controller - Beirut Lebanon

A leading company in Beirut is looking for an Installation and Maintenance Supervisor, with the experience and competence to supervise the execution of installation and maintenance works in accordance with approved quality and safety standards.<br><br>Job Summary:<br>The Installation and Maintenance Supervisor is responsible for executing installation and maintenance projects and tasks on time, with high efficiency and quality, while adhering to safety standards. They are also responsible for updating the Head of the Installation Department on the progress of projects and tasks, and any deviation from the project plan or any other challenges that may face the execution process.<br><br>Tasks and Responsibilities:<br>Tasks and responsibilities include, but are not limited to, the following:<br>• Supervising the tasks of installation and maintenance technicians, determining work priorities, and distributing tasks to them.<br>• Ensuring that installation and maintenance technicians receive appropriate training and that the necessary tools and equipment are available to enable them to perform their tasks effectively and safely.<br>• Reporting to the Installation Engineer and Senior Supervisor on the performance of the installation and maintenance technician team and the extent to which they achieve predetermined goals.<br>• Updating the Installation Engineer and Senior Supervisor on project and task developments, and any deviation from the project plan or any challenges facing implementation.<br>• Executing inspection and maintenance work for completed gas networks.<br>• Ensuring that gas network installations are executed in accordance with the offer submitted to the customer, the technical proposal, and the company's standards and regulations.<br>• Supervising the installation of gas pipes, pressure regulators, and tanks in accordance with the technical proposal.<br>• Calculating appropriate pipe diameters, and verifying tank sizes and material quantities needed for each task.<br>• Supervising the use of company tools in a safe and responsible manner.<br>• Conducting safety and quality inspections for gas networks.<br>• Addressing and resolving problems and difficulties faced by customers.<br>• Collaborating with team members and working side-by-side with them in a team spirit.<br>Requirements and Qualifications:<br>• Possession of a technical certificate from an accredited institute, with at least three (3) years of experience in relevant operations.<br>• Possession of good oral and written communication skills in both Arabic and English.<br>• Possession of experience in installing copper networks, welding and connecting copper pipes, in addition to installation procedures, joints, pressure regulators, tools, and gas accessories.<br>• Good knowledge of gas networks, their components, pressures, and types.<br>• Good knowledge of electrical circuits.<br>• Ability to drive company vehicles safely to transport people, tools, tanks, and materials needed to execute the work.<br><br>Skills:<br>• Possession of excellent organization and time management skills, with the ability to lead, supervise, and train five (5) or more employees, using positive supervision methods to ensure the achievement of the highest levels of productivity.<br>• Ability to train employees and develop their skills.<br>• Great attention to detail and close follow-up.<br>• Possession of excellent oral and written communication and interpersonal skills, with the ability to apply common sense in executing and giving instructions to others, interpreting documents, understanding procedures, preparing reports and correspondence, and communicating clearly with customers and management.<br>• Ability to deal effectively with employees and customers in a fast-paced work environment, sometimes under pressure, while being flexible, proactive, and capable of finding solutions and working efficiently.<br>• Understanding the nature of the work and the company's goals.<br>• Precision and attention to detail.<br>• Problem-solving

<h2 class="h5">Job description</h2><div class="t-break" data-jb-field="description"><span class="rtl" dir="rtl"> Result of Service<br>**Final Results of the Service** * Organize and implement a national workshop that forms a key basis for developing the National Guide, during the period from September to October 2026; * Prepare and complete the National Guide by the end of November 2026; * Prepare and provide inputs for a capacity-building program aimed at strengthening institutional and coordination mechanisms necessary for mainstreaming women's needs and priorities into sectoral and local policies and strategies, by the end of December 2026. .<br> Work Location<br>Remotely<br> Expected duration<br>5 months<br> Duties and Responsibilities<br>## Background In order to build fairer and more sustainable societies, it is essential to mainstream women's needs and priorities and empower them in sectoral and local policies and strategies. This ensures that laws are free from discrimination and bias, and that men and women have equal access to positions, services, assets, and information, thereby ensuring the rights of all members of society. Approaches to mainstreaming women's needs and priorities into policies and strategies, as well as in national institutions, have gained significant importance due to the immense changes witnessing in societies, particularly demographic dynamics, escalating economic and social challenges, climate change, and rapid technological advancement. Neglecting the adoption of systematic and deliberate government-led methods to verify the mainstreaming of women's needs and priorities into all policies and strategies and their empowerment exposes women to further marginalization, ignores their capabilities and potential, and misses significant opportunities for their effective contribution to economic and social development. The Government of Iraq has consistently affirmed that sustainable development can only be achieved if all segments of society contribute to it and benefit from its results and gains, especially the most vulnerable groups, primarily Iraqi women, who constitute half the population and play a pivotal role in building families and strengthening society. Based on this, and relying on the principle of citizenship stipulated in the 2005 Constitution of the Republic of Iraq, which guarantees equality between all Iraqi men and women without discrimination, and in accordance with Iraq Vision 2030 and the Sustainable Development Goals, the Ministry of Planning in Iraq, in cooperation with the National Department for Iraqi Women and all relevant stakeholders, is working on preparing a National Guide for mainstreaming women's needs and priorities into sectoral and local policies and strategies, with technical support from ESCWA. This guide is of great importance as it is the first national guide of its kind on mainstreaming women's needs and priorities and empowering them in policies and strategies, as well as in national institutions in Iraq, and it is relied upon to set clear mechanisms and standards for the mainstreaming process in the state's development plans, with the aim of enhancing women's economic, social, and political empowerment. It also holds special importance as it will be considered a reference document for all ministries and national institutions, providing guidance for the design and implementation of development policies, strategies, programs, and projects aimed at empowering women. Thereby, it contributes to advancing social justice by maximizing the effectiveness and impact of public spending programs. This guide specifically aims to: * Provide a unified national framework for the efforts of all national institutions to mainstream women's needs and priorities into development planning; * Ensure the systematic mainstreaming of women's needs and priorities in the design of policies, strategies, programs, and projects; * Enhance women's economic and social empowerment and their contribution to sustainable development; * Improve the efficiency of public resource allocation to achieve more inclusive and equitable development outcomes; * Support the achievement of the Sustainable Development Goals; * Encourage the use of data disaggregated by sex, age, and location in planning and policy-making; * Develop indicators to monitor and evaluate the impact of policies and programs aimed at enhancing social justice. This guide represents an important step in enhancing development planning to ensure women's equal access to positions, services, assets, and information. It provides planning teams and decision-makers in relevant ministries and institutions with a clear roadmap for mainstreaming women's needs and priorities into sustainable development planning. As a reference document, it is based on constitutional and legal frameworks and national strategies, translating them into practical and applicable mechanisms across all sectors. ## Objective and Methodology In this context, ESCWA seeks to contract an international consultant to support the implementation of this initiative in its four components, which are organizing a first national workshop, developing a national guide, designing and implementing a national capacity-building program, and organizing a final national workshop to disseminate the guidance document among ministries and relevant national stakeholders. ## Tasks and Responsibilities The consultant will be responsible for the following tasks: * Review relevant documents to understand the Ministry's mandate, its mode of operation, and the nature of its outputs; and rely on inputs provided by the national consultant provided by UN Women to review relevant national policies, strategies, and programs; * Assist in preparing and participating in a national workshop, which aims to develop a shared understanding among all stakeholders of the challenges the initiative seeks to address, the available potentials and resources that can be mobilized, and the coordination mechanisms necessary to advance social justice in sectoral and local policies and strategies; * Prepare a draft national guide that serves as a basis for a unified knowledge framework to support comprehensive, evidence-based development planning, and verify its validity in cooperation with the relevant teams from ESCWA, UN Women, and the Ministry of Planning in Iraq; * Prepare the final version of the guide based on the outcomes of the national workshop, and including feedback received from the working team; * Provide inputs for the design and implementation of a national capacity-building program aimed at strengthening the institutional and coordination mechanisms necessary to activate the mainstreaming of women's needs and priorities into sectoral and local policies and strategies. This contract is part of a joint initiative between ESCWA and UN Women, prepared and agreed upon in cooperation with the Ministry of Planning and the National Department for Iraqi Women, consisting of four interrelated components: (1) holding a national workshop with the aim of building a shared understanding among stakeholders regarding challenges, existing capacities, and coordination requirements; (2) preparing the National Guide; (3) developing a national capacity-building program and establishing an institutional mechanism for follow-up; and (4) holding a final national workshop to disseminate the guidance document among ministries and relevant national stakeholders. Within the framework of this joint initiative, and in accordance with what has been agreed upon between ESCWA, UN Women, the Ministry of Planning, and the National Department for Iraqi Women, ESCWA will undertake the contracting of an international consultant to handle the process of developing the conceptual and methodological framework for the guide and supporting capacity development, while UN Women will undertake the contracting of the national consultant included in these terms of reference to lead the process of preparing the evidence base for the Iraqi context and the national content of the guide, in addition to handling the process of engaging stakeholders and daily coordination with relevant national entities. The national and international consultants will work as a technical team, based on a general structure to be jointly agreed upon by ESCWA, UN Women, and the Ministry of Planning, and in line with the priorities determined by the National Department for Iraqi Women. The international consultant will work under the direct supervision of ESCWA, in consultation with the Ministry of Planning in Iraq, the National Department for Iraqi Women, the National Team established by the Ministry of Planning for this purpose, and UN Women in Iraq. The consultant will work under the direct supervision of the Social Affairs Officer at the United Nations Economic and Social Commission for Western Asia (ESCWA), Ms. Ruba Arja, and under the general guidance of the Chief of the Gender Justice, Population and Inclusive Development Section. The consultant is expected to provide regular updates on work progress.<br> Qualifications/special skills<br>A Master's degree in Economics, Sociology, Law, Women's Issues, or any relevant field is required. All candidates must submit a copy of the required educational certificate. Incomplete applications will not be reviewed. A minimum of eight (8) years of professional experience in working on social development programs is required. Previous experience in designing, implementing, and monitoring capacity-building programs, including gender justice programs, is required. Proven knowledge of key concepts and issues of women's empowerment and issues of equality and justice, in addition to related analysis tools, is required. Experience in developing and using indicators on women's empowerment is required. It is desirable for the consultant to have previous experience as a trainer or facilitator within national programs. Previous experience working with public institutions is desirable. Previous experience working on development issues in the Arab region is desirable for the consultant.<br> Languages<br>English and French are the working languages of the United Nations Secretariat; and Arabic is a working language at ESCWA. For this position, fluency in both Arabic and English is required. Note: "Fluency" means receiving a "fluent" rating in all four areas (speaking, reading, writing, and understanding), and "knowledge" means receiving a "confident" rating in two of the four areas.<br> Additional Information<br>Not available.<br> No Fee<br>THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.<br><br><br></span></div>

Record and maintain accurate accounting transactions in accordance with established accounting principles and hospital procedures. <br>- Prepare and process invoices, payments, receipts, journal entries, and other accounting documents. <br>- Perform daily and monthly bank, cash, supplier, customer, and general ledger reconciliations. <br>- Monitor accounts payable and accounts receivable and ensure timely follow-up on outstanding balances. <br>- Verify supporting documents, approvals, and accounting entries before processing transactions. <br>- Assist in the preparation of monthly, quarterly, and annual financial reports. <br>- Maintain accurate and organized accounting records and supporting documentation. <br>- Assist with payroll-related accounting entries and reconciliation with the Finance/HR records when required. <br>- Monitor expenses and ensure that transactions are properly allocated to the appropriate accounts and cost centers. <br>- Support the preparation of audit documentation and provide requested accounting records. <br>- Assist with month-end and year-end closing activities. <br>- Identify discrepancies or irregularities and report them to the Chief <br>- Coordinate with other hospital departments regarding financial and accounting matters. <br>- Maintain confidentiality of financial, employee, patient, supplier, and hospital information. <br>- Perform other accounting and financial duties assigned by management

Qualifications <br> <br> <br>-Ensure proper filing and archiving of tax documents and supporting evidence. <br>-Verify invoices, expenses, and supporting documents for tax compliance. <br>-Prepare reconciliations related to VAT, withholding tax, and tax accounts. <br>-Prepare and review VAT declarations and tax-related reports. <br>-Review accounting entries related to VAT and taxation before submission. <br>-Coordinate with accounting teams to collect missing documents and data. <br>-Follow up on corrections, adjustments, and tax-related discrepancies. <br>-Monitor compliance with local tax laws and regulations. <br>-Assist in preparing documents required for audits and tax inspections. <br>-Communicate with clients regarding missing documents, declarations, and tax requirements. <br>-Ensure all tasks are completed within deadlines and according to company standards. <br>-Coordinate with internal departments to resolve operational and taxation issues. <br>- Previous experience in audit or Accounting Firm is required

Monitoring monthly closing procedure <br>-Organize all accounting documents and related attachments <br>-Follow up and solve the day-to-day accounting department and sales data entry issues. <br>-Lease with the auditors to ensure proper monitoring of company finances. <br>-Follow up on company receivables and report monthly to sales management. <br>-Establish & Maintain finance related policies & procedures. <br>-Booking daily transactions (expenses, bank deposits, transfers…..) on the software <br>-Reconcile daily bank deposits with cash collected. <br>-Organize & files all accounting documents and related attachments. <br>-Prepare the statement of accounts of all Suppliers prior to payment. <br>-Prepare all due payments to be issued on time. <br>-Keep updated records of the company assets and their physical status and labelling. <br>-Prepares and updates the list of checks daily to be presented to management. <br>-Open Product Code, employee loan, advance and cards, employee account, suppliers and clients <br>-Report daily sales to Management. <br>-Perform Bank reconciliation for all companies, Cash reconciliation, Credit Cards reconciliation. <br>-Assist with the annual audit and provide supporting schedules and reports. <br>-Perform Affiliated Companies reconciliation. <br>-Reconciliation between accounting and Sub-Ledger (Sales/Purchases/Fixed Assets)

Reputable industrial company at Ziad Rahbani Highway is seeking for an Executive Secretary and Receptionist: <br>BA, 3 years’ experience <br>Strong communication skills <br> <br>Responsibilities; <br>•Responsible in Filing and archiving documents <br>•Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc <br>•Attend meetings and keep minutes <br>•Receive and screen phone calls and redirect them when appropriate <br>•Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc) <br>•Make travel arrangements for executives <br>•Handle confidential documents ensuring they remain secure <br>•Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders <br>•Maintain electronic and paper records ensuring information is organized and easily accessible <br>•Conduct research and prepare presentations or reports as assigned <br> <br>send CV to: lebanonjob2015@gmail.com

???? Requirements | 2–5 Years of Experience <br>• Perform daily accounting data entry and maintain accurate financial records. <br>• Review and process accounts payable and receivable. <br>• Monitor and record expenses, revenues, invoices, and payments. <br>• Reconcile bank, supplier, and customer accounts. <br>• Assist with monthly and year-end closing and financial reporting. <br>• Follow up on outstanding receivables and payables. <br>• Maintain proper supporting documents and accounting files. <br>• Assist with VAT/tax reports and audit requirements. <br>• Identify and resolve accounting discrepancies. <br> <br>???? Location: Beirut, Lebanon <br>???? To Apply: <br>Please send your CV to: mmjm78@hotmail.com

Reputable industrial company at Ziad Rahbani Highway is seeking for an Executive Secretary and Receptionist: <br>BA, 3 years’ experience <br>Strong communication skills <br> <br>Responsibilities; <br>•Responsible in Filing and archiving documents <br>•Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc <br>•Attend meetings and keep minutes <br>•Receive and screen phone calls and redirect them when appropriate <br>•Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc) <br>•Make travel arrangements for executives <br>•Handle confidential documents ensuring they remain secure <br>•Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders <br>•Maintain electronic and paper records ensuring information is organized and easily accessible <br>•Conduct research and prepare presentations or reports as assigned <br> <br>send CV to: lebanonjob2015@gmail.com

This role is responsible for ensuring the highest standards of quality throughout the garment <br>development and production process while supporting the operational needs of the studio. This role <br>oversees quality control procedures, coordinates inspections, maintains accurate technical and <br>production documentation, conducts local fabric and trim sourcing, and collaborates closely with <br>internal teams and external suppliers to ensure products meet the atelier's standards of craftsmanship <br>and excellence. The Studio Coordinator also researches and sources locally available fabrics, trims, <br>and materials, ensuring that suitable options are identified while maintaining quality, cost efficiency, <br>and production timelines

‼️ PRIMETALENT IS HIRING ‼️ <br> Package around $1,500 – $1,600 <br> <br>We are hiring Freight Customer Service for our Freight & Logistics Company in Beirut area. <br> <br>Key Responsibilities: <br>• Coordinate with shipping lines, agents, customs brokers & clients <br>• Monitor shipments, resolve delays & ensure timely deliveries <br>• Maintain client relationships, negotiate rates & monitor KPIs <br>• Handle shipping documents, quotations, inquiries & claims <br>• Manage import shipments from booking to delivery <br> <br>Key Qualifications: <br>• Bachelor’s degree in Logistics, Supply Chain Management or similar <br>• 4+ Years of Experience in shipping, freight forwarding <br>• Fluency in English is a MUST <br>• Age between 25 – 40 <br> <br>We are Offering: <br>• Mon to Fri from 8:00 AM till 5:00 PM <br>• Package Around $1,500 – 1,600 <br>• NSSF <br> <br>Interested candidates can apply via WhatsApp on 81795407 or email us at info@primetalentlb.com mentioning Freight Customer Service / Beirut in the subject line

this role is based in CONGO AFRICA <br>only apply if you willing to work in africa <br>Hiring for a client in AFRICA a Senior Procurement and Logistics Officer <br>Requirements: <br>✅ 3–5 years of experience in procurement & transit (frozen food / dry / shelf-stable food) <br>✅ Experience in the *African market* is preferred <br>✅ Bachelor's degree in Business or related field <br>✅ French language is required <br>Key Duties: <br>- Oversee international procurement and transit activities <br>- Source and acquire food products from international suppliers <br>- Negotiate contracts and manage supplier relationships <br>- Monitor inventory and oversee transit documentation

Location: Beirut, Lebanon <br>Reporting to: CEO <br> <br>Role Overview <br> <br>We are seeking a highly organized and proactive Trade Execution Specialist to manage the end-to-end execution of international commodity shipments, ensuring smooth logistics operations from origin to destination. <br> <br>The successful candidate will oversee shipment coordination, trade documentation, and logistics processes while maintaining effective communication with suppliers, customers, shipping lines, freight forwarders, insurance providers, banks, surveyors, and other relevant stakeholders. <br> <br>This role requires strong organizational skills, attention to detail, and the ability to manage multiple shipments simultaneously while ensuring compliance with contractual obligations and international trade procedures. <br> <br>Key Responsibilities <br> <br>1. Trade Documentation & Compliance <br> • Prepare, review, and manage shipping and trade documentation, including Bills of Lading, Certificates of Origin, Phytosanitary Certificates, Commercial Invoices, Packing Lists, and insurance documents. <br> • Ensure compliance with international trade regulations, contractual obligations, and applicable procedures. <br> • Verify the accuracy and completeness of shipment documentation. <br> <br>2. Shipment Coordination & Execution <br> • Coordinate international and local shipments from origin to final destination. <br> • Liaise with suppliers, customers, shipping lines, freight forwarders, surveyors, inspection companies, and port agents. <br> • Monitor vessel movements and shipment progress to ensure timely deliveries. <br> • Coordinate customs clearance, cargo discharge, and related logistics activities where required. <br> • Monitor inventory, stock movements, and warehouse operations. <br> • Proactively identify and resolve shipment delays and operational challenges. <br> <br>3. Reporting & Operational Efficiency <br> • Maintain accurate shipment records and prepare operational status reports. <br> • Collaborate with Trading, Finance, and Commercial teams to ensure the effective execution of contracts. <br> • Monitor logistics costs and identify opportunities to improve operational efficiency. <br> • Support continuous improvement of shipment execution and documentation processes. <br> <br>Must-Have Requirements <br> • Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field. Equivalent professional experience may be considered. <br> • 2–5 years of relevant experience in logistics, shipping, supply chain management, or trade execution. <br> • Good understanding of international shipping procedures and trade documentation. <br> • Strong organizational and time-management skills, with the ability to manage multiple shipments and competing priorities. <br> • High attention to detail and accuracy when handling operational records and documentation. <br> • Strong analytical, problem-solving, and coordination skills. <br> • Excellent communication and interpersonal skills, with the ability to coordinate effectively with multiple stakeholders. <br> • Proficiency in Microsoft Office, particularly Excel. <br> • Fluency in English and Arabic. <br> • Ability to work effectively under pressure and respond proactively to operational challenges

Import & Freight Operations Manager <br> <br>???? Location: Lebanon <br>???? Markets Covered: Africa <br>???? Group of Companies – Trading / Import / Logistics <br> <br>A leading Group of Companies is seeking an experienced Import & Freight Operations Manager to be based in Lebanon and oversee international shipping and import operations for its African markets. <br> <br>The successful candidate will manage the entire shipment process, from supplier deal confirmation to cargo arrival at the destination port in Africa, ensuring efficient coordination, accurate documentation, regulatory compliance, and cost control. <br> <br>???? Job Description <br>- Take full ownership of shipments following supplier deal confirmation. <br>- Coordinate bookings with freight forwarders, shipping lines, and logistics providers. <br>- Monitor shipment schedules and ensure timely dispatch and arrival at destination ports in Africa. <br>- Review and manage all shipping documentation, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), and Certificates of Origin. <br>- Prepare and process BI, DI, and all other required import documentation in accordance with the applicable country procedures. <br>- Ensure compliance with international shipping regulations, customs requirements, and import procedures in the relevant African markets. <br>- Coordinate with banks regarding Letters of Credit (LCs) and related shipping documentation, when applicable. <br>- Monitor freight costs and proactively minimize demurrage, detention, and other additional charges. <br>- Liaise with suppliers, shipping lines, customs brokers, clearing agents, and local logistics teams in Africa. <br>- Provide regular shipment tracking updates, reports, and operational status summaries to management. <br>- Identify operational risks and implement solutions to ensure smooth and timely cargo movement. <br> <br>???? Requirements <br>- Bachelor’s degree in Logistics, Supply Chain Management, International Trade, or a related field. <br>- Minimum of 10 years of experience in freight forwarding, international shipping, or import operations. <br>- Strong knowledge of international shipping procedures, Incoterms, and import documentation. <br>- Familiarity with BI, DI, customs clearance, and import procedures in African countries. <br>Experience handling shipments to African ports and coordinating with local customs authorities is a strong advantage. <br>- Excellent command of English; French is an advantage. <br>- Strong organizational, communication, coordination, and negotiation skills. <br>- Ability to manage multiple shipments simultaneously and work effectively with international suppliers and logistics partners

Import & Freight Operations Manager <br> <br>???? Location: Lebanon <br>???? Markets Covered: Africa <br>???? Group of Companies – Trading / Import / Logistics <br> <br>A leading Group of Companies is seeking an experienced Import & Freight Operations Manager to be based in Lebanon and oversee international shipping and import operations for its African markets. <br> <br>The successful candidate will manage the entire shipment process, from supplier deal confirmation to cargo arrival at the destination port in Africa, ensuring efficient coordination, accurate documentation, regulatory compliance, and cost control. <br> <br>???? Job Description <br>- Take full ownership of shipments following supplier deal confirmation. <br>- Coordinate bookings with freight forwarders, shipping lines, and logistics providers. <br>- Monitor shipment schedules and ensure timely dispatch and arrival at destination ports in Africa. <br>- Review and manage all shipping documentation, including Commercial Invoices, Packing Lists, Bills of Lading (B/L), and Certificates of Origin. <br>- Prepare and process BI, DI, and all other required import documentation in accordance with the applicable country procedures. <br>- Ensure compliance with international shipping regulations, customs requirements, and import procedures in the relevant African markets. <br>- Coordinate with banks regarding Letters of Credit (LCs) and related shipping documentation, when applicable. <br>- Monitor freight costs and proactively minimize demurrage, detention, and other additional charges. <br>- Liaise with suppliers, shipping lines, customs brokers, clearing agents, and local logistics teams in Africa. <br>- Provide regular shipment tracking updates, reports, and operational status summaries to management. <br>- Identify operational risks and implement solutions to ensure smooth and timely cargo movement. <br> <br>???? Requirements <br>- Bachelor’s degree in Logistics, Supply Chain Management, International Trade, or a related field. <br>- Minimum of 10 years of experience in freight forwarding, international shipping, or import operations. <br>- Strong knowledge of international shipping procedures, Incoterms, and import documentation. <br>- Familiarity with BI, DI, customs clearance, and import procedures in African countries. <br>Experience handling shipments to African ports and coordinating with local customs authorities is a strong advantage. <br>- Excellent command of English; French is an advantage. <br>- Strong organizational, communication, coordination, and negotiation skills. <br>- Ability to manage multiple shipments simultaneously and work effectively with international suppliers and logistics partners

Responsibilities: <br>• Prepare and submit purchase orders to suppliers and follow up on order confirmations. <br>• Monitor supplier deliveries to ensure goods are shipped according to the initially planned shipment dates. <br>• Obtain and review packing lists to ensure their accuracy and completeness. <br>• Verify and validate the accuracy of supplier invoices. <br>• Receive shipping documents from suppliers and freight forwarders and verify their accuracy and completeness. <br>• Maintain accurate records of orders, shipments, and related documentation. <br>• Follow up on pending orders and proactively resolve supply chain issues to ensure customer satisfaction. <br>• Handle daily administrative tasks, including filing, data entry, documentation, and correspondence. <br>• Coordinate with internal departments to ensure smooth order processing and administrative operations. <br>• Prepare reports and provide regular updates on order and shipment status. <br>Requirements <br>• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field. <br>• 0–2 years of experience in Supply Chain, Logistics, or a related field. <br>• Strong attention to detail and accuracy. <br>• Excellent communication and organizational skills. <br>• Proficiency in Microsoft Office applications, particularly Excel. <br>• Fluency in Arabic, French, and English (written and spoken)

• Welcome and greet clients and office guests. <br>• Receive and direct visitors and clients. <br>• Support office staff and executives with general operational tasks. <br>• Plan and schedule meetings, presentations, and other office related events. <br>• Schedule and coordinate meetings, appointments and travel arrangements. <br>• Manage calendar for Managing Director. <br>• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors. <br>• Prepare agendas for meetings and prepare scheduled. <br>• Perform general accounting and bookkeeping duties. <br>• Suggest changes to office task workflow to improve efficiency. <br>• Answer phones in a professional manner. <br>• Answer, screen and transfer inbound phone calls. <br>• Direct calls to appropriate persons or take detailed messages. <br>• Answer calls from customers regarding their inquiries. <br>• Answer and send out faxes as needed. <br>• Maintain electronic and hard copy filing system. <br>• Open, sort and distribute incoming correspondence. <br>• General clerical duties including photocopying, fax and mailing. <br>• Prepare written responses to routine enquiries. <br>• Prepare and modify documents including correspondence, reports, drafts, memos and emails. <br>• Prepare outgoing mail and packages for executives. <br>• Retrieve documents from filing system. <br>• Handle requests for information and data. <br>• Resolve administrative problems and inquiries. <br>• Assist in resolving any administrative problems. <br>• Reserve conference spaces for meetings. <br>• Send reminders regarding upcoming appointments. <br>• Manage communication of information in and out of the office. <br>• Type out correspondence letters, emails, memos, etc. (paper and electronic). <br>• Prepare and modify documents including correspondence, reports, drafts, memos and emails. <br>• Perform data entry and scan documents. <br>• Open, sort and distribute incoming correspondence. <br>• Provide general administrative and clerical support including mailing, scanning, faxing and copying. <br>• Assist in preparation of presentation materials. <br>• Monitor and maintain office equipment. <br>• Coordinate maintenance of office equipment. <br>• Repair or replace malfunctioning equipment and hire technicians when required. <br>• Monitor office supplies; order and re-stock as needed. <br>• Coordinate and maintain records for staff, telephones, parking and petty cash. <br>• Ensure office is kept clean and organized at all times. <br>• Run out-of-office errands for executives. <br>• Run company’s errands to post office and office supply store. <br>• Maintain positive and professional staff and client relationships. <br>• Place and follow up purchase orders to suppliers. <br>• Follow up payments with customers. <br>• Maintain customers’ due payment and payment collection sheet <br>• Prepare customers invoices, credit memos, statement of account, etc. <br>• Prepare and send shipments to clients. <br>• Maintain scanners and scanners spare parts stock <br>• Request quotations from different suppliers. <br>• Maintain marketing materials stock and inventory sheet. <br>• Maintain end-of-year gifts sheet <br>• In addition to any tasks that might be asked by the management in the future

**In-House Facility Management in Beirut is looking for a HR & Admin Officer who can join immediately.** <br> <br>Position Summary: <br> <br>The HR & Administration Officer is responsible for overseeing all human resources functions and providing administrative support to ensure smooth operations of the facility management company. This role involves managing employee life cycle processes, ensuring compliance with labor laws, handling recruitment, and supporting operational teams with day-to-day administrative requirements. <br> <br>Key Responsibilities: <br> <br>1. Recruitment & Onboarding <br>o Prepare job descriptions, post vacancies, screen CVs, and conduct initial interviews. <br>o Coordinate the onboarding process <br>1. Job contract <br>2. Confidentiality and Discloser Agreement <br>3. NSSF documents MOF documents <br>o Coordinate the termination process <br>1. Termination contract <br>2. Handover of equipment, uniform… <br> <br>2. Employee Relations <br>o Serve as the first point of contact for employee queries and grievances. <br> <br>3. Performance Management <br>o Coordinate the annual performance appraisal process. <br>o Support managers in setting KPIs and tracking employee performance. <br>o Prepare Employee Warnings. <br> <br>4. Compensation & Benefits <br>o Prepare Attendance Sheet <br>o Manage attendance records, over????me, and leave tracking. <br>o Keep Attendance Machine up to date. <br> <br>5. Filling <br>o Maintain up-to-date personnel files and HR records. <br> <br>Administration & Facility Support <br>1. Office Administration <br>o Monitor Facility Supplies. <br>o Monitor First Aid Kit. <br> <br>2. Facility Operations Support <br>o Coordinate with operations teams to schedule appointments for apartments. <br>o Follow up on open amount balance. <br> <br>3. Logistics & Coordination <br>o Handle administrative arrangements for training sessions, workshops, and meetings

Job Summary : We are seeking a highly experienced Senior Site Fit-Out Architect with 10–15 years of experience in fit-out projects to join our construction team. <br> <br>The successful candidate will be responsible for overseeing architectural fit-out works on site, coordinating with project teams, consultants, subcontractors, and suppliers, and ensuring that works are executed in accordance with approved drawings, specifications, quality standards, project schedules, and safety requirements. <br>Key Responsibilities: Site & Fit-Out Management <br>Supervise and manage all architectural and interior fit-out works on site. <br>Ensure that works are executed according to approved drawings, specifications, method statements, and project requirements. <br>Monitor daily site activities and ensure proper sequencing and coordination of works. <br>Review construction details and resolve technical and architectural issues arising on site. <br>Ensure proper execution of finishes, ceilings, partitions, flooring, doors, joinery, cladding, painting, and other architectural works. <br>Monitor workmanship and ensure compliance with required quality standards. <br>Coordinate inspections and ensure timely rectification of defects and outstanding works. <br>Drawings & Technical Coordination <br> <br>Review architectural, interior design, shop drawings, and construction drawings. <br>Coordinate architectural works with structural, MEP, electrical, and other disciplines. <br>Review and coordinate subcontractor/shop drawings and material submissions. <br>Identify discrepancies and design conflicts and coordinate their resolution with consultants and the project team. <br>Assist in preparing and reviewing RFIs, technical submittals, and site instructions. <br>Ensure that the latest approved drawings and documents are being used on site. <br>Project Coordination <br> <br>Coordinate closely with the Project Manager, Site Engineers, consultants, subcontractors, and suppliers. <br>Attend site meetings and technical coordination meetings as required. <br>Follow up on project progress and identify potential delays or technical issues. <br>Coordinate with procurement and subcontractors to ensure materials and works are available as required by the project schedule. <br>Support the Project Manager in achieving project milestones and completion targets. <br>Quality Control <br> <br>Ensure architectural works comply with project specifications, approved materials, and quality standards. <br>Conduct regular site inspections and monitor the quality of finishing works. <br>Prepare and follow up on snagging and de-snagging activities. <br>Ensure proper mock-ups and samples are approved before mass execution. <br>Assist in maintaining project quality records and documentation. <br>Site Documentation & Reporting <br> <br>Prepare daily/weekly progress reports related to architectural and fit-out activities. <br>Maintain records of inspections, approvals, RFIs, drawings, material submissions, and site instructions. <br>Monitor quantities and progress of fit-out works and report discrepancies when required. <br>Assist with project handover documentation and as-built requirements. <br>Health & Safety <br> <br>Ensure that fit-out activities are carried out in accordance with the company's health and safety requirements. <br>Coordinate with the HSE team to identify and address site risks. <br>Ensure subcontractors and workers comply with site safety procedures. <br>Qualifications & Experience <br> <br>Bachelor's degree in Architecture from a recognized university. <br>10–15 years of professional experience, with significant experience in fit-out, interior, commercial, residential, hospitality, or similar construction projects. <br>Proven experience working in a construction/contracting company and managing architectural works on site. <br>Strong knowledge of construction methods, architectural finishes, and fit-out execution. <br>Strong ability to read and interpret architectural, structural, MEP, and shop drawings. <br>Experience in coordinating subcontractors and multiple project disciplines. <br>Experience in project handover, snagging, and defect management. <br>Strong knowledge of construction specifications, materials, and quality requirements. <br>Experience with AutoCAD is required; knowledge of Revit and/or other BIM software is an advantage. <br>Good knowledge of Microsoft Office, particularly Excel and Word

The Food Safety Officer is responsible for ensuring that all restaurants within the group comply with food safety regulations, company standards, and international best practices. <br> <br>The role focuses on implementing and monitoring food safety systems, conducting audits, training employees, investigating food safety incidents, and ensuring compliance with HACCP requirements across all outlets. <br> <br>The ideal candidate should possess practical food safety experience in restaurant operations and be capable of working independently while supporting management in maintaining the highest food safety standards. <br> <br>Key Responsibilities: <br> <br>- Implement and monitor food safety policies and procedures across all restaurant locations. <br>- Ensure compliance with HACCP, local health regulations, and company food safety standards. <br>- Conduct regular food safety inspections and internal audits of all outlets. <br>- Verify proper food receiving, storage, preparation, cooking, cooling, holding, and serving practices. <br>- Monitor food temperature records and corrective actions. <br> <br>- Perform scheduled and unannounced food safety audits. <br>- Prepare audit reports and communicate findings to restaurant management. <br>- Follow up on corrective action plans and ensure timely closure of identified non-conformities. <br>- Assist restaurants during inspections conducted by government authorities and third-party auditors. <br>- Conduct food safety and hygiene training for all employees, including: <br>1-Personal hygiene <br>2-Cross-contamination prevention <br>3-Cleaning and sanitation <br>4-Allergen awareness <br>5-Temperature control <br>6-Safe food handling practices <br>- Support onboarding food safety training for new employees. <br>- Evaluate staff knowledge and compliance through observations and assessments. <br>- Documentation & Record Management <br>- Maintain food safety documentation and records. <br>- Verify calibration records of thermometers and monitoring equipment. <br>- Ensure all HACCP documentation is completed accurately and retained according to company requirements. <br>- Prepare monthly food safety performance reports. <br>- Incident Management <br>- Investigate food safety complaints and potential foodborne illness incidents. <br>Identify root causes and recommend corrective and preventive actions. <br>- Report serious food safety risks to management immediately. <br>- Supplier & Product Monitoring <br>- Verify compliance of approved suppliers with food safety requirements. <br>- Review supplier documentation, certifications, and product specifications. <br>- Participate in food quality evaluations and new product launches. <br> <br>Qualifications: <br> <br>- Bachelor's Degree in Food Science, Nutrition, Public Health, Hospitality Management, or related field. <br>- Experience 3-5 years of experience in food safety, quality assurance, or restaurant operations. <br>- Experience within restaurant chains, hotels, catering companies, or food production facilities. <br>- Experience conducting food safety audits and staff training

Job Description <br>Stock Officer <br>Responsibilities: <br>• Monitoring inventory levels and replenishing stock as needed. <br>• Developing and implementing inventory control systems and practices. <br>• Ensuring that the stock is kept tidy and organized. <br>• Daily branches transfers. <br>• Receiving and dispatching goods. <br>• Warehouse management. <br>• Reparations and follow ups. <br>• Monitoring distribution of stock. <br>• Coordinating regular inventory audits. <br>Requirements: <br>• Bachelor’s degree or equivalent is a plus. <br>• Experience in the field is a plus. <br>• Solid Microsoft office skills. <br>• Strong knowledge of stock software. <br>• Excellent verbal and written communication skills. <br>• Organizational and time management skills. <br>• Attention to detail and accuracy. <br>• Well-presented and professional. <br>• Active