وظائف سكرتارية في لبنان

We are hiring an administrative assistant for daily office tasks, supporting team members, and handling communication. Key duties include answering phone calls, scheduling meetings, and organizing files. Core Responsibilities: Communication: Answer phone calls, greet visitors, and sort incoming mail.Scheduling: Manage calendars, set up appointments, and coordinate meeting rooms. Document Management: Prepare reports and maintain paper and digital files.Office Operations: Order office supplies, track inventory, etc. Required Skills and Qualifications: Strong time management and multitasking abilities. Communication: Clear verbal and written skills for interacting with clients and staff. Technology: Knowledge of computers, office software (Word, Excel), and data entry

???? Hiring: Administrative Assistant <br> <br>We are looking for a professional and organized Administrative Assistant to provide administrative, reception, student, client, and operational support across the Academy. <br> <br>???? Key Responsibilities <br> <br>Serve as a professional first point of contact for students, clients, and visitors. <br>Provide centralized administrative and reception support. <br>Assist different departments with routine administrative requirements. <br>Maintain accurate records and documentation. <br>Support the coordination of daily Academy activities. <br>Ensure responsive, well-organized, and efficient administrative services. <br>Provide general support to ensure smooth day-to-day operations. <br> <br>???? Requirements <br> <br>High school diploma required; a diploma or Bachelor’s degree in Business Administration or a related field is preferred. <br>1–2 years of experience in administration, reception, customer service, or a similar support role. <br>Proficiency in Microsoft Office. <br>Ability to learn and work with relevant Academy systems. <br>Strong communication, organization, and interpersonal skills. <br>Professional and customer-oriented attitude. <br> <br>???? Location: Kaslik, Lebanon <br> <br>???? How to Apply: <br>Apply through our recruitment portal: <br>https://recruit.bso.com.lb/ <br> <br>???? Email: recruitment@bso.com.lb <br>???? WhatsApp: 79-110040 <br> <br>Know someone who might be a good fit? Share this vacancy with them!

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Outsourcing Advantage is a boutique business process outsourcing (BPO) firm specializing in back-office and customer service support for US-based businesses.<br> We are seeking highly organized and proactive Administrative Assistants, Executive Assistants and Gneral VAs to join our talent pool.<br> In this role, you will support business leaders with administrative tasks, calendar management, communication, and day-to-day operations while ensuring efficiency and professionalism.<br> Key responsibilities include: Manage calendars, appointments, and meetings.<br> Coordinate emails and business correspondence.<br> Prepare reports, presentations, and documents.<br> Organize files and maintain accurate records.<br> Handle data entry and CRM updates.<br> Coordinate travel arrangements when required.<br> Support project management and operational tasks.<br> Perform general administrative duties.<br> Opportunity to work on diverse and exciting projects.<br> Supportive and collaborative work environment.<br> Weekly payments.<br> Weekends off.<br> Growth opportunities.<br> 2+ years of administrative or executive assistant experience.<br> Excellent English communication skills.<br> Strong organizational and time management skills.<br> Proficiency with Microsoft Office and Google Workspace.<br> Experience with calendars, scheduling, and email management.<br> Ability to multitask and work independently.<br> Proficiency with project management tools such as Asana, Trello, ClickUp, Monday.<br>com, or similar platforms.<br> Preferred Qualifications: Bachelor's degree in Business Administration, Communications, or a related field (preferred but not required).<br> Experience supporting executives, business owners, or senior leadership.<br> Experience working remotely with U.<br>S.-based companies or international teams.<br> Familiarity with CRM systems (HubSpot, Salesforce, Zoho, or similar).<br> Experience preparing reports, presentations, and meeting minutes.<br> Strong problem-solving skills with the ability to anticipate needs and work independently.<br> Experience coordinating travel arrangements and managing expense reports.<br> Familiarity with AI productivity tools such as ChatGPT, Claude, or Microsoft Copilot.<br> Ability to adapt quickly to new software and changing priorities.<br></span> </div>

WE ARE HIRING! JOIN OUR TEAM IN ZALKA! <br>We are seeking a sharp, organized, and energetic Female Administration & Operations Assistant to join our computer company! If you are a master of multitasking, love deep details, and can be the ultimate link between all departments, this role is for you! What you will do: <br>The Main Link: Act as the central communication bridge between all internal teams. <br>Operation Tracking: Follow up on every single operational detail and ensure tasks are completed. <br>Admin Support: Manage daily office paperwork, schedules, and administrative tasks. <br>Smooth Workflow: Solve daily bottlenecks to keep the company running smoothly!

Roles and Responsibilities: <br>- Provides administrative support to ensure efficient office operations. <br>- Maintains physical and digital filing systems. <br>- Answers phone calls and directs callers to appropriate personnel. <br>- Schedules appointments. <br>- Signs for incoming packages. <br>- Assist clients and other visitors. <br> <br>Key Requirements: <br>- Holder of Business degree from a reputable university <br>- Previous work experience (2-3 years minimum) <br>- Professional behavior and decent business dress code awareness are crucial <br>- Languages: Professional Arabic and English are critical for the job (speaking, writing, and typing). French is a strong plus) <br>- Important character traits: Loyalty, Confidentiality, Professionalism, Interpersonal Skills, Decency, Results <br>Oriented and Willingness to go the extra mile if needed.  <br> <br>Work Location and Schedule: <br>- Working from Monday till Friday <br>- Location Zalka <br> <br>Remuneration: <br>- To be discussed

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>SALIM HAMOD &amp; CO. S.A.R.L. is seeking to hire a Clerk / Office Administrator</p><p>Job Description:</p><ol><li>Order Delivery / Invoice</li><li>Stock</li><li>Customers Cards</li><li>Filing</li></ol> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><ul><li>Moderate Accounting Background</li><li>Computer Skills</li><li>Working Hours: </li></ul><p> 1- 08:00 – 04:30 Mon / Friday</p><p> 2- 08:00 – 01:00 Saturday</p><p><br></p></div>

The Administrative Assistant will manage daily office operations, including handling phone calls, emails, correspondence, and Supplier Negotiations. This role will support executives. The Administrative Assistant will maintain filing systems, process paperwork, and ensure that records are accurate and up to date. The role also involves coordinating with internal departments, assisting with data, and helping ensure smooth, professional office operations. <br>Qualifications <br> <br> <br> <br> Communication skills to interact effectively with internal and external stakeholders. <br>Solid Clerical Skills, including filing, data entry, document preparation, and record-keeping. <br>Proficiency with common office software (e.g., MS Office or similar tools) and ability to learn new systems quickly. <br>Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks and deadlines. <br>Ability to maintain confidentiality, demonstrate reliability, and work collaboratively in a team-oriented environment. <br>Previous experience in an administrative or office support role is preferred; experience in distribution, FMCG, or food import is a plus. <br>High school diploma required; business administration or a related field is an advantage. <br>email: hr.coordinator2@u-foodsal.com <br>phone: 70-590626

Managing calendars, schedules, meetings, and Microsoft Planner. <br>Welcoming visitors and handling reception duties. <br>Managing the office phone and directing inquiries. <br>Drafting Minutes of Meetings (MoMs) and following up on action items. <br>Scanning, filing, archiving, and maintaining physical and electronic records. <br>Conducting feedback calls and maintaining related records. <br>Data entry and database management. <br>Ordering and monitoring office supplies and inventory. <br>Coordinating with IT service providers and following up on technical issues. <br>Supervising housekeeping activities and ensuring proper office organization. <br>Managing the company’s general information email account. <br>Following up on website inquiries, social media communications, and updates related to the Solid Group application. <br>Coordinating with suppliers and service providers as needed. <br>Assisting in the preparation of reports, presentations, and administrative documentation. <br>Maintaining company records, contact lists, and administrative trackers. <br>Providing general administrative support to management and various departments

Computer Literate <br>- Handling reception & administrative tools <br>- Good verbal and written communication skills <br>- Customer Service oriented <br>- Organized. Detail - oriented and able to multitask

Front Desk & Communication <br> <br>- Welcome and greet visitors in a professional and friendly manner <br>- Answer incoming calls, screen them, and transfer to the appropriate staff <br>- Handle general inquiries and ensure proper follow-up when needed <br>- Maintain a professional and organized reception area <br> <br>Administrative & Office Support <br> <br>- Assist employees with printing, scanning, filing, and document organization <br>- Prepare, print, and bind booklets, presentations, and reports <br>- Type and draft letters, emails, and official documents in both Arabic and English <br>- Maintain proper filing systems (physical and digital) <br> <br>Executive Support <br> <br>- Provide administrative and coordination support to the CEO and GM <br>- Handle confidential personal and business-related tasks with discretion <br>- Assist in scheduling meetings, appointments, and follow-ups <br> <br>HR Support <br> <br>- Support the HR Manager in administrative tasks when needed <br>- Assist in organizing interviews, employee documentation, and internal communications <br>- Maintain confidentiality of employee-related information <br> <br>Office Coordination <br> <br>- Manage and book meeting rooms for teams and external visitors <br>- Coordinate internal meetings and ensure rooms are properly set up <br>- Greet guests and accompany them to the designated offices <br> <br>Finance & Operations Support <br> <br>- Manage petty cash, track expenses, and ensure proper documentation <br>- Handle supplier payments upon arrival and coordinate with accounting and HR when needed <br>- Prepare payment orders when processing bill payments and ensure proper approvals and supporting documents are attached <br>- Support basic procurement and office supply management in coordination with HR

A company in Lebanon is looking to hire a Stock Keeper with basic accounting knowledge to join its team. <br> <br>Location: Jal el Dib <br>Employment Type: Full-time <br>Department: Inventory / Accounting <br>Experience: 2+ Years <br> <br>Job Description <br>The Stock Keeper will be responsible for managing inventory movement, receiving and organizing stock, maintaining accurate records, and supporting the accounting team with basic financial and stock-related entries. <br> <br>Main Responsibilities <br>• Receive, check, and record incoming stock. <br>• Prepare stock lists to be delivered for installation. <br>• Organize and maintain stock in the warehouse/storage area. <br>• Monitor inventory levels and report shortages or excess stock. <br>• Prepare stock movement reports. <br>• Conduct regular stock counts and assist in inventory reconciliation. <br>• Coordinate with purchasing, sales, technical and accounting departments. <br>• Enter basic accounting and inventory data into the system. <br>• Match invoices, delivery notes, and stock records. <br>• Ensure proper documentation of all stock transactions. <br>• Maintain cleanliness and organization of the stock area. <br>• Handle correspondence, phone calls, and administrative inquiries as required. <br>• Support the preparation of reports, quotations, and internal documentation. <br>• Coordinate office supplies and monitor administrative inventory requirements. <br>• Schedule meetings and assist in coordinating daily office activities. <br> <br>Requirements <br>• Previous experience as a Stock Keeper, Inventory Clerk, or similar role. <br>• Basic accounting knowledge is required. <br>• Good knowledge of Microsoft Excel. <br>• Experience with inventory and accounting software <br>• Strong attention to detail and accuracy. <br>• Organized, reliable, and able to work under pressure. <br>• Good communication skills. <br>• Ability to work in a team. <br>• Minimum education: relevant university background. <br> <br>Preferred Skills <br>• Knowledge of stock control procedures. <br>• Basic Accounting Knowledge <br>• Experience with invoices, purchase orders, sales orders, and delivery notes. <br>• Basic understanding of debit, credit, expenses, and inventory costing. <br>• Experience in retail, distribution, or trading companies is a plus

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph">Position Overview<br><br> <br>We are seeking a professional, organized, and proactive Administrative Assistant / Receptionist to join our team in Zalka. The successful candidate will be the first point of contact for visitors and clients while providing essential administrative and office support to ensure the smooth day-to-day operation of the firm.<br><br> <br>Key Responsibilities<br><br>Greet and welcome clients, visitors, and guests in a professional manner.<br><br>Direct visitors to the appropriate personnel and meeting rooms.<br><br>Answer, screen, and forward incoming phone calls.<br><br>Provide accurate information to clients and visitors via phone, email, and in person.<br><br>Maintain a tidy, organized, and presentable reception area.<br><br>Receive, sort, and distribute incoming mail, packages, and deliveries.<br><br>Schedule appointments and coordinate meetings as required.<br><br>Maintain physical and digital filing systems.<br><br>Perform general administrative duties, including filing, photocopying, scanning, and document preparation.<br><br>Assist with Human Resources and office administration activities.<br><br>Support efficient office operations through various administrative tasks.<br><br>Handle confidential information with discretion and professionalism.<br><br>Assist clients and visitors while ensuring a positive experience.<br><br>Qualifications &amp; Requirements<br><br>TS or Bachelor's degree from a reputable university.<br><br>Minimum of 2 3 years of relevant work experience in an administrative, receptionist, or similar role.<br><br>Strong communication and telephone etiquette skills.<br><br>Excellent customer service and interpersonal abilities.<br><br>Strong organizational skills with exceptional attention to detail.<br><br>Ability to multitask and perform effectively in a fast-paced environment.<br><br>Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).<br><br>Previous experience in a professional services environment is an advantage.<br><br>Language Requirements<br><br>Professional proficiency in Arabic and English (speaking, writing, and typing) is mandatory.<br><br>French language skills are considered a strong advantage.<br><br>Personal Attributes<br><br> <br>We are looking for candidates who demonstrate:<br><br> <br>Loyalty and integrity<br><br>Confidentiality and discretion<br><br>Professionalism and business etiquette<br><br>Strong interpersonal skills<br><br>Reliability and accountability<br><br>Results-oriented mindset<br><br>Positive attitude and willingness to go the extra mile when needed<br><br>Work Location &amp; Schedule<br><br> <br> Location: Zalka, Lebanon<br></div></section>

Bachelor’s degree in Business Administration, Law or a related field from reputable universities. <br>Minimum 3 years of experience in a Legal, administrative or executive support role with big local or regional organizations as Legal Assistant or Administrative Assistant. <br>Experience in legal administration or supporting a legal department is a must. <br>She will manage and organize legal documents, contracts, and compliance records, maintain legal files, databases, and document tracking systems, ensure timely submission and renewal of licenses, permits, and agreements, and support the legal advisor in compliance and risk management initiatives <br>Furthermore, she will manage the CEO’s calendar, appointments, and travel arrangements, prepare meeting agendas, minutes, and follow-ups, assist in organizing internal and external meetings and events, and provide administrative support as needed to ensure operational efficiency <br>Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. High attention to detail and discretion in handling confidential information. Hands-on. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and document management tools. <br> <br>Interested candidates to email their CVs in Strict Confidentiality to Mrs. Elsa recruitment@necg.com.lb

Our expanding retail group is looking for an Administrative Assistant to support senior leadership as we scale both online and geographically. This role suits someone who is highly organised, detail oriented, and comfortable supporting executives with demanding schedules. <br> <br>Candidates must have five or more years assisting senior international executives, excellent English, and strong proficiency in Word and Excel. <br> <br>Candidates should be self-motivated and able to work with minimum supervision

Administration Assistant – Warehouse <br> <br>Location: Dora, Beirut <br>Shift: PM & Overnight Shifts <br>Gender: Male <br> <br>Requirements <br>* Previous experience in warehouse administration or a similar role. <br>- Proficient in Microsoft Excel, including formulas and data management. <br>- Experience with Warehouse Management Systems (WMS). <br>- Strong communication and organizational skills. <br>- Ability to work independently and handle a fast-paced warehouse environment. <br>- Willingness to work PM and overnight shifts

A law office in Beirut, Verdun area, is looking for a reliable and organized Administrative Assistant with an accounting background to support daily office operations, client files, invoicing, follow-up on payments, and use of the firm’s legal management software. <br> <br>Main Requirements: <br>• Previous experience in administration and basic accounting <br>• Ability to prepare and follow up on invoices, payments, statements, and expenses <br>• Strong organizational and follow-up skills <br>• Comfortable using software systems, AI, CRM, Excel, and digital tools <br>• Ability to coordinate with lawyers, clients, courts, and external parties <br>• Attention to detail and confidentiality <br>• Good communication skills in Arabic and English; French is a plus <br> <br>Interested candidates may send their CV to: marwan_sahab@hotmail.com

Location: Beirut, Lebanon <br>Employment Type: Full-time <br> <br>About the Role <br>Coders Solutions is looking for a motivated and detail-oriented Administrative Assistant to join our team. This is an excellent opportunity for a fresh graduate or a candidate with up to one year of experience who is eager to build a career in administration, HR coordination, and business operations within a dynamic technology company. <br> <br>Key Responsibilities <br>Prepare and issue job offers and contracts. <br>Maintain proper documentation and records <br>Monitor certification and license renewals. <br>Track customer support hours and coordinate with internal teams. <br>Coordinate meetings, workshops, and client site visits. <br>Prepare quotations and commercial offers. <br>Follow up with clients regarding offer approvals. <br>Coordinate collections and payment follow-ups. <br>Prepare and review daily TMS reports. <br>Coordinate with the Marketing Team on ongoing activities. <br>Assist in organizing company events, meetings, and logistics. <br>Follow up on office IT-related issues with the technical team. <br>Coordinate office equipment procurement, maintenance, and supplies management. <br>Maintain office inventory and ensure smooth day-to-day administrative operations. <br> <br>Qualifications <br>Bachelor's degree in business administration, Management, or a related field. <br>Fresh graduate or up to one year of relevant experience. <br>Excellent organizational and time management skills. <br>Strong written and verbal communication skills in English and Arabic. <br>Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint). <br>Ability to manage multiple tasks and meet deadlines. <br>A proactive attitude, attention to detail, and willingness to learn. <br> <br>What We Offer <br>A supportive and collaborative work environment. <br>Hands-on experience across HR, administration, and business operations. <br>Professional development and learning opportunities. <br>Career growth within a leading Microsoft solutions provider. <br> <br>If you're organized, eager to learn, and ready to kick-start your career, we'd love to hear from you. Apply by sending your CV to: hr@coders.solutions

Location: Beirut, Lebanon <br>Employment Type: Full-time <br> <br>About the Role <br>Coders Solutions is looking for a motivated and detail-oriented Administrative Assistant to join our team. This is an excellent opportunity for a fresh graduate or a candidate with up to one year of experience who is eager to build a career in administration, HR coordination, and business operations within a dynamic technology company. <br> <br>Key Responsibilities <br>Prepare and issue job offers and contracts. <br>Maintain proper documentation and records <br>Monitor certification and license renewals. <br>Track customer support hours and coordinate with internal teams. <br>Coordinate meetings, workshops, and client site visits. <br>Prepare quotations and commercial offers. <br>Follow up with clients regarding offer approvals. <br>Coordinate collections and payment follow-ups. <br>Prepare and review daily TMS reports. <br>Coordinate with the Marketing Team on ongoing activities. <br>Assist in organizing company events, meetings, and logistics. <br>Follow up on office IT-related issues with the technical team. <br>Coordinate office equipment procurement, maintenance, and supplies management. <br>Maintain office inventory and ensure smooth day-to-day administrative operations. <br> <br>Qualifications <br>Bachelor's degree in business administration, Management, or a related field. <br>Fresh graduate or up to one year of relevant experience. <br>Excellent organizational and time management skills. <br>Strong written and verbal communication skills in English and Arabic. <br>Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint). <br>Ability to manage multiple tasks and meet deadlines. <br>A proactive attitude, attention to detail, and willingness to learn. <br> <br>What We Offer <br>A supportive and collaborative work environment. <br>Hands-on experience across HR, administration, and business operations. <br>Professional development and learning opportunities. <br>Career growth within a leading Microsoft solutions provider. <br> <br>If you're organized, eager to learn, and ready to kick-start your career, we'd love to hear from you. Apply by sending your CV to: hr@coders.solutions

⭐️FEATURED VACANCY – ADMINISTRATIVE ASSISTANT <br> <br>GSM Facility Services, an established company operating in the cleaning, security, and facility management sector, is hiring a full-time Administrative Assistant for its Zalka office. <br> <br>This is an excellent opportunity to join a growing company and gain practical exposure to administration, HR support, accounting coordination, customer service, and daily business operations. <br> <br>Job Responsibilities: <br> <br>* Manage daily administrative and office activities <br>* Answer telephone calls, emails, and customer inquiries <br>* Prepare quotations, invoices, receipts, and basic reports <br>* Organize contracts, employee records, and company documents <br>* Monitor employee attendance and payroll information <br>* Assist with recruitment and general HR administration <br>* Follow up with customers and coordinate service requests <br>* Schedule appointments and support management <br>* Maintain accurate physical and electronic filing systems <br>* Perform other administrative duties required for smooth office operations <br> <br>Candidate Profile: <br> <br>* Organized, responsible, and detail-oriented <br>* Strong communication and follow-up skills <br>* Good knowledge of Microsoft Word and Excel <br>* Able to multitask and manage different responsibilities <br>* Comfortable communicating with customers and employees <br>* Willing to learn and grow within the company <br>* Preferably living in Zalka, Jal El Dib, Antelias, Dora, Bourj Hammoud, or nearby areas <br> <br>Previous experience is not mandatory. Candidates will be evaluated based on their skills, seriousness, communication, and ability to learn. <br> <br>Employment Details: <br> <br>* Position: Administrative Assistant <br>* Location: Zalka, Metn, Lebanon <br>* Working hours: Monday to Friday, 8:30 AM–5:30 PM <br>* Days off: Saturday and Sunday <br>* Monthly salary: USD 900 <br>* Employment type: Full-time <br> <br>Why Join GSM Facility Services? <br> <br>* Stable, full-time office position <br>* Five-day working week <br>* Exposure to several areas of business administration <br>* Opportunity to develop professionally within a growing facility services company <br>* Professional and dynamic working environment <br> <br>Important: <br> <br>Please apply only if the location, working hours, responsibilities, and USD 850 monthly salary are suitable for you. <br> <br>Interested candidates should submit an updated CV through HireLebanese

⭐️FEATURED VACANCY – ADMINISTRATIVE ASSISTANT <br> <br>GSM Facility Services, an established company operating in the cleaning, security, and facility management sector, is hiring a full-time Administrative Assistant for its Zalka office. <br> <br>This is an excellent opportunity to join a growing company and gain practical exposure to administration, HR support, accounting coordination, customer service, and daily business operations. <br> <br>Job Responsibilities: <br> <br>* Manage daily administrative and office activities <br>* Answer telephone calls, emails, and customer inquiries <br>* Prepare quotations, invoices, receipts, and basic reports <br>* Organize contracts, employee records, and company documents <br>* Monitor employee attendance and payroll information <br>* Assist with recruitment and general HR administration <br>* Follow up with customers and coordinate service requests <br>* Schedule appointments and support management <br>* Maintain accurate physical and electronic filing systems <br>* Perform other administrative duties required for smooth office operations <br> <br>Candidate Profile: <br> <br>* Organized, responsible, and detail-oriented <br>* Strong communication and follow-up skills <br>* Good knowledge of Microsoft Word and Excel <br>* Able to multitask and manage different responsibilities <br>* Comfortable communicating with customers and employees <br>* Willing to learn and grow within the company <br>* Preferably living in Zalka, Jal El Dib, Antelias, Dora, Bourj Hammoud, or nearby areas <br> <br>Previous experience is not mandatory. Candidates will be evaluated based on their skills, seriousness, communication, and ability to learn. <br> <br>Employment Details: <br> <br>* Position: Administrative Assistant <br>* Location: Zalka, Metn, Lebanon <br>* Working hours: Monday to Friday, 8:30 AM–5:30 PM <br>* Days off: Saturday and Sunday <br>* Monthly salary: USD 900 <br>* Employment type: Full-time <br> <br>Why Join GSM Facility Services? <br> <br>* Stable, full-time office position <br>* Five-day working week <br>* Exposure to several areas of business administration <br>* Opportunity to develop professionally within a growing facility services company <br>* Professional and dynamic working environment <br> <br>Important: <br> <br>Please apply only if the location, working hours, responsibilities, and USD 850 monthly salary are suitable for you. <br> <br>Interested candidates should submit an updated CV through HireLebanese