Admin Assistant Jobs - Beirut Lebanon

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Project Planning &amp; Initiation</p><p>Develop comprehensive project plans including scope, schedule (CPM/Gantt), budget, resource allocation, and risk registers.</p><p>Review and interpret engineering drawings, specifications, BOQs, and contract documents prior to project commencement.</p><p>Establish project governance frameworks, communication plans, and reporting structures.</p><p>Coordinate pre-construction surveys, site investigations, and permit acquisition processes.</p><p>Construction Execution &amp; Site Management</p><p>Direct day-to-day field operations, supervising site engineers, foremen, and subcontractors to ensure work proceeds per approved plans.</p><p>Monitor construction progress against milestones; proactively identify and resolve schedule deviations.</p><p>Manage procurement of materials and equipment in coordination with the supply chain team.</p><p>Conduct regular site inspections and technical reviews to verify compliance with design and specifications.</p><p>Commercial &amp; Contract Management</p><p>Administer project contracts (FIDIC, NEC, or bespoke) including variation orders, claims, and dispute resolution.</p><p>Prepare and submit monthly progress claims, cost reports, and forecasts (EAC/ETC).</p><p>Evaluate and negotiate subcontractor and supplier agreements in accordance with company policies.</p><p>Identify scope changes and process variation orders in a timely manner to protect project margins.</p><p>Quality, Safety &amp; Compliance</p><p>Ensure all activities comply with the company's Quality Management System (QMS) and applicable codes (ACI, ASTM, BS, EN, local standards).</p><p>Champion a zero-incident safety culture; enforce HSE policies, conduct toolbox talks, and investigate incidents.</p><p>Maintain all project documentation including RFIs, submittals, NCRs, and inspection test plans (ITPs).</p><p>Liaise with third-party inspectors, client engineers, and regulatory authorities during audits and sign-offs.</p><p>Stakeholder &amp; Client Relations</p><p>Act as the single point of contact for the client; chair progress meetings and issue formal minutes of meeting (MOM).</p><p>Manage expectations proactively and resolve disputes or escalations in a professional manner.</p><p>Prepare executive-level status reports and present project performance dashboards to senior management.</p><p>Project Closeout</p><p>Oversee commissioning, testing, and handover activities, ensuring all snag items are resolved.</p><p>Compile and submit as-built drawings, O&amp;M manuals, warranties, and close-out documentation packages.</p><p>Facilitate lessons-learned reviews and update company best practices accordingly.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><h2>Qualifications &amp; Education</h2><p>Bachelor's degree in Civil Engineering, Construction Management, or a related discipline (required).</p><p>Master's degree in Project Management, Structural Engineering, or equivalent (preferred).</p><p>Professional Engineer (PE) license or equivalent chartered status is a strong advantage.</p><p>PMP (PMI) or PRINCE2 certification is highly desirable.</p><h2>Experience</h2><p>8 12 years of progressive experience in civil construction, with a minimum of 4 years in a project management capacity.</p><p>Demonstrated track record of managing projects valued at USD 10M+ from inception to handover.</p><p>Hands-on experience across at least two of the following sectors: roads &amp; highways, infrastructure utilities, commercial buildings, bridges, earthworks, or marine structures.</p><p>Experience working under FIDIC Red or Yellow Book contracts is essential.</p><p>Prior experience managing multi-disciplinary teams including MEP, structural, and civil subcontractors.</p><p></p></section>

Project Planning & Initiation <br>• Develop comprehensive project plans including scope, schedule (CPM/Gantt), budget, resource allocation, and risk registers. <br>• Review and interpret engineering drawings, specifications, BOQs, and contract documents prior to project commencement. <br>• Establish project governance frameworks, communication plans, and reporting structures. <br>• Coordinate pre-construction surveys, site investigations, and permit acquisition processes. <br>Construction Execution & Site Management <br>• Direct day-to-day field operations, supervising site engineers, foremen, and subcontractors to ensure work proceeds per approved plans. <br>• Monitor construction progress against milestones; proactively identify and resolve schedule deviations. <br>• Manage procurement of materials and equipment in coordination with the supply chain team. <br>• Conduct regular site inspections and technical reviews to verify compliance with design and specifications. <br>Commercial & Contract Management <br>• Administer project contracts (FIDIC, NEC, or bespoke) including variation orders, claims, and dispute resolution. <br>• Prepare and submit monthly progress claims, cost reports, and forecasts (EAC/ETC). <br>• Evaluate and negotiate subcontractor and supplier agreements in accordance with company policies. <br>• Identify scope changes and process variation orders in a timely manner to protect project margins. <br>Quality, Safety & Compliance <br>• Ensure all activities comply with the company's Quality Management System (QMS) and applicable codes (ACI, ASTM, BS, EN, local standards). <br>• Champion a zero-incident safety culture; enforce HSE policies, conduct toolbox talks, and investigate incidents. <br>• Maintain all project documentation including RFIs, submittals, NCRs, and inspection test plans (ITPs). <br>• Liaise with third-party inspectors, client engineers, and regulatory authorities during audits and sign-offs. <br>Stakeholder & Client Relations <br>• Act as the single point of contact for the client; chair progress meetings and issue formal minutes of meeting (MOM). <br>• Manage expectations proactively and resolve disputes or escalations in a professional manner. <br>• Prepare executive-level status reports and present project performance dashboards to senior management. <br>Project Closeout <br>• Oversee commissioning, testing, and handover activities, ensuring all snag items are resolved. <br>• Compile and submit as-built drawings, O&M manuals, warranties, and close-out documentation packages. <br>• Facilitate lessons-learned reviews and update company best practices accordingly. <br> <br>3. Qualifications & Education <br>• Bachelor's degree in Civil Engineering, Construction Management, or a related discipline (required). <br>• Master's degree in Project Management, Structural Engineering, or equivalent (preferred). <br>• Professional Engineer (PE) license or equivalent chartered status is a strong advantage. <br>• PMP (PMI) or PRINCE2 certification is highly desirable. <br> <br>4. Experience <br>• 8–12 years of progressive experience in civil construction, with a minimum of 4 years in a project management capacity. <br>• Demonstrated track record of managing projects valued at USD 10M+ from inception to handover. <br>• Hands-on experience across at least two of the following sectors: roads & highways, infrastructure utilities, commercial buildings, bridges, earthworks, or marine structures. <br>• Experience working under FIDIC Red or Yellow Book contracts is essential. <br>• Prior experience managing multi-disciplinary teams including MEP, structural, and civil subcontractors

We're Hiring: Compounding Supervisor — AMATOURY 114<br>Lead our Bulk manufacturing team for the 114 & Ibiza brands.<br>BS in Chemistry/Biochemistry/Process Engineering required.<br>GMP/ISO knowledge a plus, ~1 year experience preferred.<br>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for<b>&nbsp;Admin Assistant/ Accountant</b></p><p>We are looking for Admin Assistant with a knowledge of accounting to handle daily coordination/ operation in a fitout company in Sin El Fil</p></div></section>

<div> <span>Background</span> <p> </p> </div> <p>The HR &amp; Administration Coordinator is positioned at country office level within NRC Lebanon and supports an established area of work covering HR operations, administrative oversight, and people management support across the Country Office and Area Offices. The role operates at a coordination and technical oversight level, ensuring consistency, quality assurance, and compliance in key HR processes, including recruitment, payroll, NSSF, medical insurance, HR systems, performance management, staff wellbeing, DEI, and HR-related partnership support. <span>The role translates the HR &amp; Admin Manager s strategic direction into coordinated operational delivery and escalates strategic, sensitive or high-risk matters as needed.</span> </p> <p>The position supervises the HR &amp; Administration Officer and Office Keepers in the Country Office and provides technical guidance to HR staff in the Area Offices. It works closely with line managers, programme teams, support departments, external service providers, and relevant authorities to strengthen HR and administrative service delivery, support informed decision-making, and ensure alignment with NRC policies, procedures, and national legislation.</p> <div> <span>Roles and responsibilities:</span> <p> </p> </div> <p> <span>The purpose of the HR &amp; Administration Coordinator position is to support the HR &amp; Admin Manager in ensuring effective, compliant, and consistent HR and administration service delivery across NRC Lebanon, through technical guidance, coordination, quality assurance, and supervision of delegated HR and administrative functions. </span>T<span>he position coordinates implementation monitors service quality and compliance, and escalates strategic, sensitive or high-risk matters to the HR &amp; Admin Manager.</span> </p> <p> </p> <div> <span>Generic Responsibilities:</span> <p> </p> </div> <ol> <li> <p> <span>Line management responsibilities for directly reporting staff. This includes performance management, setting clear goals aligned to country strategy and priorities, and following up and supporting staff achievement. Responsible for key processes such as workforce planning, recruitment, staff induction and development, and ensuring Duty of Care for own staff.</span> </p> </li> <li> <p> <span>Responsible for providing HR and Administration technical support to colleagues with HR and Administration responsibilities, and developing relevant HR and Administration training, including coaching of newly appointed HR and Administration staff, to ensure they meet NRC standards. Also contribute to the induction of new staff with a role in HR and Administration processes.</span> </p> </li> <li> <p> <span>Coordinate and quality-assure the implementation of NRC s HR and Administration systems, procedures, tools, and ways of working at country level.</span> </p> </li> <li> <p> <span>Provide technical guidance and support to line managers and HR/Admin staff on HR and Administration policies, processes, tools, and methodologies.</span> </p> </li> <li> <p> <span>Contribute to the development, review, and improvement of HR and Administration systems, policies, procedures, and tools by identifying implementation gaps, proposing operational improvements, and supporting approved changes and roll-out.</span> </p> </li> <li> <p> <span>Produce and analyse HR and Administration data and reports to support decision-making, planning, compliance, and continuous improvement, including monitoring data quality, identifying trends and discrepancies, and providing analysis to the HR &amp; Admin Manager.</span> </p> </li> <li> <p> <span>Provide advice and guidance on personnel management processes, staff-related matters, and HR compliance issues.</span> </p> </li> <li> <p> <span>Ensure HR and administrative documentation is properly maintained, compliant, and available for review, audit, and decision-making purposes.</span> </p> </li> <li> <p> <span>Ensure NRC s related activities are implemented in accordance with NRC Safe and Inclusive Programming guidelines, policies, and country-specific explanatory notes, and promote a safe and confidential environment for reporting concerns.</span> </p> </li> <li> <p> <span>Compliance and adherence to NRC policies, guidance, and procedures, with specific responsibility for HR and Administration function policies and procedures.</span> </p> </li> </ol> <div> <span>Specific responsibilities:</span> <p> </p> </div> <p> <span> <strong>Human Resources Management:</strong> </span> </p> <p> </p> <ul> <li> <p> <span>Support the HR &amp; Admin Manager in workforce planning, HR capacity gap analysis, and follow-up on staffing needs across the Country Office and Area Offices, including compiling and analysing staffing data and coordinating follow-up on approved workforce planning actions.</span> </p> </li> <li> <p> <span>Contribute to the development, alignment, implementation, and quality assurance of HR systems, policies, procedures, and tools, including NRC People and Unit4 HR-related processes, by coordinating implementation, monitoring data quality and system compliance, supporting users, and escalating structural system issues to the HRAM.</span> </p> </li> <li> <p> <span>Provide technical guidance, refresher sessions, and capacity building to staff, line managers, and HR Officers to ensure consistent implementation of NRC policies and procedures, Code of Conduct, national labour law, and HR operational processes, based on priorities agreed with the HRAM.</span> </p> </li> <li> <p> <span>Coordinate and ensure the quality of the recruitment processes across the assigned offices and provide technical guidance to HR Officers to ensure consistency, transparency, proper documentation, quality assurance, and compliance with NRC Lebanon s recruitment procedures.</span> <span>Escalate senior, sensitive, exceptional, or non-compliant recruitment cases to the HRAM as needed.</span> </p> </li> <li> <p> <span>Oversee monthly payroll preparation, NSSF, legal employment, residency-related HR processes for national non-Lebanese staff, and medical insurance matters, ensuring timely coordination, proper documentation, compliance, and escalation of complex cases when needed. Ensure routine cases are handled by the responsible HR staff, monitor recurring issues, and escalate legal, sensitive or high-risk matters to theHRAM.</span> </p> </li> <li> <p><br></p></li></ul><ul><li> </li> </ul>

<p>The Receptionist and Administrative Assistant provide secretarial and or administrative support, in addition to being the visitor s first point of contact in the delegation. The qualified candidate should have a technical or bachelor s degree in business administration or any job-related field, with 2 years of experience in a secretarial position preferably within international organization, NGO or multinational environment. humanitarian sector.</p><p><strong>Accountabilities &amp; functional responsibilities</strong></p><ul><li>Acts as the first point of contact for visitors</li><li>Handles incoming telephone calls</li><li>Manages the ICRC stationery stock and promotional items and provides monthly reports on its status</li><li>Ensures that proper procedures for protection/use/storage of sensitive office supplies exist and maintains updated inventory records.</li><li>Maintains the calendars of designated managers.</li><li>Handles the department Service Requests, Field Production Book exercise and AFA (an ICRC Stationary Platform) orders</li><li>Updates the telephone list</li><li>Registers and distribute external mail</li><li>Tracks the outgoing mail using the mechanism in pace and updating the General Register Database</li><li>Prepares for meetings and overlooks the setting up of rooms and materials.</li><li>Handles the pouches</li><li>Pick and treat Service Ticket Management requests</li><li>Overlooks the contacts database, the Interlocutors list and the General Register Database</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Applicants must be legally eligible to work in Lebanon. The screening process will be completed within the four coming weeks; Due to the large volume of applicants, we are unable to respond to application queries, only shortlisted candidates will be contacted. The ICRC is committed to creating an inclusive working environment for all its employees. Inclusion is embedded in the principles and values of the Movement as it is committed to non-discrimination, as confirmed by the principles of humanity and impartiality, and is open to all, as confirmed by the principle of unity. We are continually taking steps to improve diversity and inclusion within the organization as well as ensure it is embedded in our programming. We are committed to ensuring fair and equitable recruitment and promotion opportunities for all individuals and welcome all qualified candidates to apply to positions at the ICRC. Further, we are committed to achieving gender parity for our staff in management positions, as part of our institutional strategy objectives related to inclusion.</p><p><strong>Certifications / Education required</strong></p><ul><li>Bachelor s degree in business administration or any other job relevant field.</li></ul><p><strong>Professional experience required</strong></p><ul><li>Two years of experience in Reception/front desk management, admin support, office coordination, data entry, mail and office supplies management preferably within international organization, NGO or multinational environment.</li></ul><p><strong>Competencies</strong></p><ul><li>Accountability: Advanced</li><li>Teamwork &amp; Collaboration: Advanced</li><li>Representing the ICRC: Advanced</li><li>Beneficiary &amp; Client focused: Advanced</li><li>Reception &amp; Front Office Management: Advanced</li><li>Attention to details: Advanced</li><li>Communication skills: Advanced</li><li>Digital literacy (including MS office): Proficient</li><li>Records &amp; document management: Proficient</li><li>Confidentiality &amp; discretion: Advanced</li><li>Organization &amp; Planning: Proficient</li><li>Admin support: Advanced</li><li>Adaptability: Advanced</li></ul><p><strong>Language</strong></p><ul><li>Arabic: Native.</li><li>English: Full professional working.</li><li>French: Limited working</li></ul>

<p><b>&nbsp;Hiring: Administrative Assistant</b></p><p>Recruiting for a company located in Sin El Fil , Administrative Assistant</p><p>Under the supervision of the Administrative Manager, the candidate will be responsible for the following:</p><p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for a sharp, dependable Executive Assistant to support a fast-moving multi-venture operation. This is not a traditional EA role you will be embedded across several active businesses and expected to keep everything moving without being asked twice.</p><p><b>What you ll actually do</b></p><p>The bulk of your time will go toward chasing people down following up on pending tasks, commitments, and deliverables across teams, suppliers, and partners. You ll own the executive s calendar and logistics end-to-end: scheduling, coordination, and making sure nothing falls through the cracks. Beyond that, you ll track key metrics across the businesses and flag what s off, draft communications and internal documents in both Arabic and English, and occasionally support on financial tasks invoices, reconciliations, and similar admin.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>3 6 years of experience in a business operations, executive support, or organizational role. You need to be someone who chases without being told to, communicates clearly in both Arabic and English, and can context-switch between different businesses without losing track. Strong organizational instincts are non-negotiable you should be the kind of person who builds systems naturally.</p><p>A background in finance or accounting is a genuine plus.</p><p></p></section>

<p>The Office &amp; Tenant Assistant is the first point of contact for visitors, employees, and tenants. The role ensures a smooth front desk operation, provides tenant support, coordinates service requests, and supports internal departments through administrative, facilities, and quality-related tasks. The role is support-focused, execution-based, and operates under guidance from managers and department heads.</p><p>1. Front Desk &amp; Visitor Management</p><p>Welcome and greet visitors in a professional and friendly manner.</p><p>Guide visitors to relevant floors, elevators, or meeting areas.</p><p>Ensure visitor comfort while waiting (water, assistance, etc.).</p><p>Notify employees of visitor arrivals and ensure prompt attendance.</p><p>2. Call Handling &amp; Communication</p><p>Answer incoming calls professionally and direct them to the correct department.</p><p>Take accurate messages and ensure timely follow-up.</p><p>Act as a communication link between tenants, internal teams, and service providers.</p><p>3. Tenant Support &amp; Relations</p><p>Serve as the primary point of contact for tenants for inquiries, complaints, and requests.</p><p>Handle tenant concerns with empathy and professionalism.</p><p>Follow up on escalated or complex issues with internal departments.</p><p>Conduct regular tenant check-ins and gather feedback.</p><p>Support community activities and events to ensure a seamless tenant experience.</p><p>4. Service Ticket &amp; Request Coordination</p><p>Manage service tickets submitted through the BDD application.</p><p>Track, document, and follow up on all tickets until closure.</p><p>Coordinate with IT, Engineering, Procurement, and Accounting for resolutions.</p><p>For requests requiring quotations:</p><p>o Obtain and share quotations.</p><p>o Follow up on approvals.</p><p>o Confirm completion of works.</p><p>Prepare weekly ticketing and tenant support reports.</p><p>5. Facility &amp; Service Provider Coordination (Support Role)</p><p>Support the monitoring of cleaning, maintenance, security, and valet teams.</p><p>Report service issues, incidents, and operational risks.</p><p>Follow up on corrective actions with service providers.</p><p>Support inspections and quality checks when requested.</p><p>6. Administrative &amp; Internal Support</p><p>Support Accounting with:</p><p>o Receiving invoices and documents.</p><p>o Coordinating messenger deliveries.</p><p>o Handling petty cash reports and invoice sharing.</p><p>Support HR with:</p><p>o Internal event coordination.</p><p>o Uniform records.</p><p>o Expat papers follow-up.</p><p>o Proxies for messengers.</p><p>o Employee birthday visuals (Canva).</p><p>7. Office &amp; Facilities Administration</p><p>Manage kitchen supplies, snack bar, and stationery.</p><p>Monitor inventory and submit replenishment requests.</p><p>Ensure shared spaces are clean and report issues.</p><p>Conduct basic office checks and report damages.</p><p>Scan and maintain maintenance contracts.</p><p>8. Access Cards &amp; Connectivity Support</p><p>Coordinate access card requests with IT and BDD.</p><p>Report lost or faulty cards.</p><p>Support tenants with Ogero landline and internet connectivity processes.</p><p>9. Messenger &amp; Delivery Coordination</p><p>Distribute tasks fairly among messengers.</p><p>Track deliveries using the messenger tracking sheet.</p><p><strong>Desired Candidate Profile</strong></p><p>Diploma or Bachelor s degree in Business Administration or related field.</p><p>1 3 years of experience in reception, admin, or customer service roles.</p><p>Strong communication and interpersonal skills.</p><p>High attention to detail and organization.</p><p>Ability to multitask and follow up on tasks.</p><p>Basic knowledge of MS Office and ticketing systems.</p><p>Customer-focused and solution-oriented mindset.</p>

Summary of responsibilities: <br> <br>A Sales associate is responsible for providing outstanding customer service while working towards achieving individual and store targets. <br> <br>Duties and Responsibilities: <br>• Ensure high customer service by greeting, assisting, and applying the company’s standards. <br>• Increase the store’s sales by suggesting alternatives, following up on customers’ requests, and performing up-selling and cross-selling techniques. <br>• Maintain solid product knowledge and follow the latest trends to provide confident and relevant customer advice. <br>• Communicate to the customers the information on special offers/Sales promotion events. <br>• Handle customers’ complaints professionally and escalate any service issues to the store manager/Assistant Store Manager for suitable resolution. <br>• Assist in floor moves, merchandising, display maintenance, floor stocks, and efficient process of items. <br>• Arrange and replenish the shop shelves regularly and ensure that the shop floor and shelves are kept clean and tidy at all times in alignment with the brand’s image and store manager’s guidelines. <br>• Participate in year-end inventory and cycle counts. <br>• Handle cash register operations and complete sales transactions. <br>• Maintain personal grooming as per the company’s standards to represent a positive image. <br>• Adhere to all company policies and procedures. <br> <br> <br>Full time Schedule (9 hours/day - 6days/week)

We are seeking a reliable and detail-oriented Timekeeper to manage employee attendance and time records across construction sites. The Timekeeper will ensure accurate tracking of working hours, overtime, absences, and leave records, while coordinating closely with site supervisors, HR, and Payroll to ensure timely and accurate payroll processing. <br> <br>Responsibilities <br>Record and monitor daily attendance for all site employees, laborers, and subcontractor personnel. <br>Maintain accurate timesheets, including regular hours, overtime, shifts, and leave. <br>Verify attendance records with site supervisors and resolve discrepancies. <br>Prepare and submit daily, weekly, and monthly attendance reports. <br>Coordinate with the HR and Payroll departments to ensure timely payroll processing. <br>Track employee absences, late arrivals, early departures, and leave requests. <br>Ensure compliance with company attendance policies and labor regulations. <br>Maintain employee attendance databases and filing systems. <br>Monitor manpower deployment across construction sites. <br>Prepare reports on workforce attendance, overtime, and labor utilization. <br>Support site management with workforce planning and daily headcount reports. <br>Ensure confidentiality of employee records and payroll-related information. <br>Assist with employee onboarding by preparing attendance records for new hires. <br>Perform other administrative duties as assigned by management. <br>Qualifications <br>Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field. <br>2–4 years of experience as a Timekeeper, Payroll Assistant, or in a similar role, preferably in the construction industry. <br>Strong understanding of attendance management and payroll processes. <br>Proficiency in Microsoft Excel and MS Office applications. <br>Experience with timekeeping or HR/payroll systems is an advantage. <br>Strong numerical, organizational, and record-keeping skills. <br>High attention to detail and accuracy. <br>Good communication and interpersonal skills. <br>Ability to work under pressure and meet deadlines

<p>This is a full-time, on-site Administrative Assistant role based in Achrafieh. The Administrative Assistant supports daily office and store operations by answering customer calls, Data Entry, Stock Management, and Preparing orders In an Optical field. Responsibilities include scheduling deliveries, organizing records, maintaining office supplies, and staying up to date with products in the inventory. The role also involves assisting management with executive administrative tasks, coordinating internal communication, and ensuring that administrative procedures are followed accurately. The Administrative Assistant collaborates with team members to keep workflows efficient and supports a professional and welcoming atmosphere for customers and staff.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>A software company in Verdun is seeking a highly organized Sales Coordinator to support their sales team.</p><p><b>Responsibilities</b>:</p><ul><li>Improve sales team productivity by contacting customers to arrange appointments.</li><li>Handle urgent calls, emails, and messages; answer customer inquiries and schedule demos.</li><li>Prepare and check quotations for correct pricing, discounts, and information.</li><li>Assist with offer preparation and collections.</li><li>Collaborate with other departments (marketing, finance) to ensure efficient operations.</li><li>Develop and maintain filing systems and prepare reports.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Bachelor's degree in Business Administration or related.</p><p>2+ years of experience in sales; admin or sales coordinator experience is a plus.</p><p>Excellent communication, sales, and customer service skills.</p><p>Good administrative, organizational, and problem-solving skills.</p><p>Ability to multitask in a fast-paced environment.</p><p>Previous experience with ERP systems is a plus.</p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of an office. This role involves managing schedules, handling correspondence, maintaining records, coordinating meetings, and supporting staff and management with daily administrative tasks.</p><p><b>Key Responsibilities</b></p><ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, edit, and distribute reports, presentations, and correspondence.</li><li>Organize and maintain filing systems, both electronic and physical.</li><li>Order office supplies and manage inventory.</li><li>Coordinate travel arrangements and expense reports.</li><li>Assist with data entry and record keeping.</li><li>Welcome visitors and provide customer service support.</li><li>Handle confidential information with discretion.</li><li>Support management and team members with administrative projects and tasks.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>High school diploma or equivalent; associate or bachelor's degree preferred.</li><li>Proven experience as an administrative assistant, office assistant, or similar role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong organizational and time-management skills.</li><li>Excellent verbal and written communication skills.</li><li>Ability to multitask and prioritize work effectively.</li><li>Attention to detail and problem-solving abilities.</li></ul><p></p></section>

<p>FEATURED VACANCY ADMINISTRATIVE ASSISTANT</p><p>GSM Facility Services, an established company operating in the cleaning, security, and facility management sector, is hiring a full-time Administrative Assistant for its Zalka office.</p><p>This is an excellent opportunity to join a growing company and gain practical exposure to administration, HR support, accounting coordination, customer service, and daily business operations.</p><p><b><br></b></p><p><b>Job Responsibilities:</b></p><ul><li>Manage daily administrative and office activities</li><li>Answer telephone calls, emails, and customer inquiries</li><li>Prepare quotations, invoices, receipts, and basic reports</li><li>Organize contracts, employee records, and company documents</li><li>Monitor employee attendance and payroll information</li><li>Assist with recruitment and general HR administration</li><li>Follow up with customers and coordinate service requests</li><li>Schedule appointments and support management</li><li>Maintain accurate physical and electronic filing systems</li><li>Perform other administrative duties required for smooth office operations</li></ul><p>Employment Details:</p><ul><li>Position: Administrative Assistant</li><li>Location: Zalka, Metn, Lebanon</li><li>Working hours: Monday to Friday, 8:30 AM 5:30 PM</li><li>Days off: Saturday and Sunday</li><li>Monthly salary: USD 900</li><li>Employment type: Full-time</li></ul><p>Why Join GSM Facility Services?</p><ul><li>Stable, full-time office position</li><li>Five-day working week</li><li>Exposure to several areas of business administration</li><li>Opportunity to develop professionally within a growing facility services company</li><li>Professional and dynamic working environment</li></ul><p>Important:</p><p>Please apply only if the location, working hours, responsibilities, and USD 850 monthly salary are suitable for you.</p><p>Interested candidates should submit an updated CV through HireLebanese.</p><p><strong>Desired Candidate Profile</strong></p><p>Organized, responsible, and detail-oriented</p><p>Strong communication and follow-up skills</p><p>Good knowledge of Microsoft Word and Excel</p><p>Able to multitask and manage different responsibilities</p><p>Comfortable communicating with customers and employees</p><p>Willing to learn and grow within the company</p><p>Preferably living in Zalka, Jal El Dib, Antelias, Dora, Bourj Hammoud, or nearby areas</p><p>Previous experience is not mandatory. Candidates will be evaluated based on their skills, seriousness, communication, and ability to learn.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Hiring: Administrative Assistant</p><p><br></p><p>We are recruiting for a company located in Sin El Fil and are looking for an Administrative Assistant to join the team.</p><p><br></p><p>&nbsp;Requirements:</p><p>• BS/BA degree or equivalent in a relevant field</p><p>• Good academic record</p><p>• Strong written English skills (French is a plus)</p><p>• Excellent communication skills</p><p>• Strong time management and prioritization abilities</p><p>• Attention to detail</p><p>• Self-motivated and proactive</p><p>• High ethical standards, integrity, and transparency</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>BS/BA degree or equivalent in a relevant field</li><li>Good academic record</li><li>Strong written English skills (French is a plus)</li><li>Excellent communication skills</li><li>Strong time management and prioritization abilities</li><li>Attention to detail</li><li>Self-motivated and proactive</li><li>High ethical standards, integrity, and transparency</li></ul><p></p></section>

<p>The screening process will be completed within the four coming weeks; Due to the large volume of applicants, we are unable to respond to application queries, only shortlisted candidates will be contacted. The ICRC is committed to creating an inclusive working environment for all its employees. Inclusion is embedded in the principles and values of the Movement as it is committed to non-discrimination, as confirmed by the principles of humanity and impartiality, and is open to all, as confirmed by the principle of unity. We are continually taking steps to improve diversity and inclusion within the organization as well as ensure it is embedded in our programming. We are committed to ensuring fair and equitable recruitment and promotion opportunities for all individuals and welcome all qualified candidates to apply to positions at the ICRC. Further, we are committed to achieving gender parity for our staff in management positions, as part of our institutional strategy objectives related to inclusion. Applicants must be legally eligible to work in Lebanon. What we do Since 1863, the International Committee of the Red Cross (ICRC) has worked to preserve human dignity and relieve suffering caused by war and armed violence. In collaboration with our Red Cross and Red Crescent partners around the world, we do everything we can to deliver life-saving aid, reconnect families and locate missing people helping those who need it most, regardless of who they are and what side of the front line they are on. We engage with authorities and armed forces on all sides, often confidentially, pressing for access to detainees to improve their living conditions and urging compliance with international humanitarian law to protect non-combatants, including from digital threats. Purpose The Assistant &amp; IM Officer provides (high-level) administrative support and oversees information management, under the supervision of the Executive Assistant &amp; IM Officer. S/he acts as a reference person for information management risk mitigation activities in the delegation. Accountabilities &amp; functional responsibilities Information management: Under the supervision of the Executive Assistant IM Officer (EAIMO): • Practically follows up on the active monitoring of information security practices in the delegation. • Development and monitoring of access policy users have access to the information they need to perform their duties includes group membership and access monitoring. • Manages and monitors collaborative spaces and databases, including access, and updates information in the reference tools. • Ensures transfer of information is done using the correct platforms. • Performs assessment on the use of non-ICRC tools in the delegation the underlying reasons and provides institutional solutions where available. • Monitors the functional mailbox, distributes incoming messages to the relevant interlocutors and departments. • Organizes, supervises and manages the use of a range of collaborative tools (i.e. TS) and databases. • Updates general information in the reference tools (databases or others). • With certain exceptions dictated by the situation, act as access manager and possibly account manager • Drafts and finalizes correspondence, internal presentations, meeting minutes and other documents, shares information among users when needed. Training and support: • Briefs systematically all new staff on above-mentioned subjects, trains regularly all users and ensures compliance with rules and procedures. • Makes sure that all staff know and apply ICRC rules regarding correspondence and ICRC protocol. • Keeps their knowledge and skills up to date on ICRC Information Management tools, digital solutions and institutional platforms (e-mail, information-sharing, records-management, intranet, etc.), informs users on new tools and promotes the adoption of new features and functionalities. Field visits: • Assist the EAIMO and IM Coordinator with visits to the SubDelegations to check the colleagues needs, challenges and provide the necessary training. Certifications / Education required • Bachelor s degree in Business Administration, Information Management or a related field. Professional experience required • A minimum of 3 years of demonstrated experience in assisting high level professionals preferably within an international organization, NGO, or multinational environment and 2 years of experience in user support, training, and capacity building. Desired skills • Leadership: Basic • Accountability: Advanced • People Management : Basic • Teamwork &amp; Collaboration: Expert • Representing the ICRC: Advanced • Beneficiary &amp; Client focused: Expert • Information Management: Proficient • Administrative &amp; Executive Support: Advanced • Digital Literacy (MS Office, SharePoint, Outlook): Advanced • Confidentiality &amp; Professionalism: Advanced • Attention to Detail: Advanced • Training &amp; User Support: Advanced • Planning &amp; Organization: Advanced • Events Management: Proficient • Written Communication: Advanced • Verbal Communication: Proficient • Problem Solving: Proficient • Adaptability: Proficient Language • Arabic: Native. • English: Full professional working What we offer • Salary Package: 2 120 3 095 USD/Month (As per ICRC salary scale, salary setting processes will determine fair setting in coherence with the qualifications of the applicant and the requirements of the job). • Transportation Allowance: 13$ per day. • 13th Month of salary paid in December, pro rata basis in accordance with the period worked. • Salary Review/Increase: annually • Annual Leave: 20 calendar working days of paid leave per year, pro rata basis in accordance with the period worked. • Health Insurance: Full insurance coverage (no co-NSSF) - 90% of premium fees under the class B covered by the ICRC; option for class upgrade is available with extra charges. Coverings include: In-Patient: including pre-existing cases / Out-Patients: Doctor Visits, Medicines, Laboratory tests, Therapeutical services (Physiotherapy, Psychotherapy sessions) • International Retirement Saving Plan (IRSP): a contribution valued at 11.5% of your monthly salary, these savings are paid by the end of service as a lump sum. • Other benefits subject to internal rules and regulations: High Cost of Living Allowance (HCLA), Schooling allowance, Eyeglasses Reimbursement, Learning and career development opportunities, Internal mobility opportunities leading to expatriate roles. Additional information •&nbsp;</p><p><strong>Desired Candidate Profile</strong></p><p>• Bachelor s degree in Business Administration, Information Management or a related field.<br>• A minimum of 3 years of demonstrated experience in assisting high level professionals preferably within an international organization, NGO, or multinational environment and 2 years of experience in user support, training, and capacity building.<br>• Leadership: Basic<br>• Accountability: Advanced<br>• People Management : Basic<br>• Teamwork &amp; Collaboration: Expert<br>• Representing the ICRC: Advanced<br>• Beneficiary &amp; Client focused: Expert<br>• Information Management: Proficient<br>• Administrative &amp; Executive Support: Advanced<br>• Digital Literacy (MS Office, SharePoint, Outlook): Advanced<br>• Confidentiality &amp; Professionalism: Advanced<br>• Attention to Detail: Advanced<br>• Training &amp; User Support: Advanced<br>• Planning &amp; Organization: Advanced<br>• Events Management: Proficient<br>• Written Communication: Advanced<br>• Verbal Communication: Proficient<br>• Problem Solving: Proficient<br>• Adaptability: Proficient<br>• Arabic: Native.<br>• English: Full professional working</p>

<p><h4>About Namou Properties</h4> <p>Namou Properties values strong operational support and organization to maintain efficient business operations.</p> <h4>Role overview</h4> <p>We are seeking a highly professional and exceptionally organized Personal Assistant to support the Executive in managing daily operations, communication, and executive-level priorities in a remote work environment.</p> <h4>Key responsibilities:</h4> <ul> <li>Provide high-level administrative and personal support</li> <li>Draft, proofread, and manage professional correspondence and documents</li> <li>Conduct research and prepare summaries when needed</li> <li>Assist in coordinating meetings, schedules, and follow-ups</li> <li>Handle confidential information with a high level of discretion</li> <li>Support in legal and/or financial documentation when required</li> </ul> <h4>Requirements</h4> <ul> <li>Excellent written and spoken English (strong typing and communication skills)</li> <li>Strong ability to conduct research and synthesize information clearly</li> <li>Background in Law or Finance is a strong advantage</li> <li>Previous experience in an administrative, executive assistant, or PA role is a plus</li> </ul> <h4>Benefits</h4> <h4>Why join Namou Properties</h4> <ul> <li>Be part of a dynamic and professional working environment</li> <li>Exposure to senior-level decision-making and operations</li> <li>Opportunity to grow into higher administrative or operational roles</li> </ul></p><p></p>

Location: Lebanon Employer: Dr. Nader Saab Clinic <br> <br>Dr. Nader Saab Clinic is currently seeking a **Registered Aesthetic Nurse / Laser Therapist** to join our growing medical aesthetic team in Lebanon. <br> <br>Responsibilities <br> <br>* Perform aesthetic and laser treatments. <br>* Assist physicians during dermatology and cosmetic procedures. <br>* Ensure patient safety and maintain high standards of clinical care. <br>* Follow infection control and hygiene protocols. <br>* Educate patients on treatments and post-treatment care. <br>* Deliver excellent patient service and support throughout the treatment journey. <br> <br>Requirements <br> <br>* Valid Registered Nurse (RN) license in Lebanon. <br>* Experience in aesthetic medicine or laser therapy is an advantage. <br>* Passion for medical aesthetics, skincare, and cosmetic treatments. <br>* Excellent communication and interpersonal skills. <br>* Professional appearance and a patient-focused attitude. <br>* Ability to work effectively in a team environment. <br> <br> What We Offer <br> <br>* Professional and modern medical aesthetic workplace. <br>* Ongoing training in advanced laser and aesthetic procedures. <br>* Career growth and development opportunities. <br>* Supportive and dynamic team environment. <br> <br>How to Apply <br> <br>Please send your CV to admin@brandxb.com

<p>We are looking for an experienced Personal Assistant to the CEO to provide high-level executive, administrative, and strategic support within a fast-paced, multi-company environment.</p><p>Key Responsibilities:</p><ul><li>Manage the CEO s calendar, meetings, appointments, and international travel</li><li>Prioritize and coordinate the CEO s daily agenda and urgent matters</li><li>Act as the main point of contact between the CEO and internal/external stakeholders</li><li>Prepare executive reports, presentations, briefings, and correspondence</li><li>Follow up on strategic projects, deadlines, and executive decisions</li><li>Attend high-level meetings and prepare accurate Minutes of Meeting (MoM)</li><li>Manage and respond to communications on behalf of the CEO when required</li><li>Coordinate with Finance, HR, Operations, Procurement, and other departments across group companies</li><li>Track key priorities, approvals, and follow-ups</li><li>Maintain strict confidentiality of sensitive business and executive information</li><li>Support the CEO with strategic planning, research, and decision-making preparation</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor s degree in Business Administration, Management, or a related field</li><li>Minimum 5 8 years of experience as a Personal Assistant / Executive Assistant at senior level</li><li>Experience supporting C-level executives in corporate or multi-company environments</li><li>Strong organizational, planning, communication, and multitasking skills</li><li>High level of discretion, confidentiality, and professionalism</li><li>Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)</li><li>Ability to work under pressure and effectively manage multiple priorities</li></ul>