Admin Assistant Jobs

<p><b>Description</b></p><p><br></p><p>Lancaster Eden Bay is looking for an assistant Font Office Manager. The candidate should:</p><p>Oversee all aspects of the front desk operations and maintain high standards of guest satisfaction and loyalty.</p><p>Previous experience in an upscale property is required.</p><p>English is a must. French is a plus.</p><p>Flexible working shifts.</p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p><b>Description</b></p><p><br></p><p>Lancaster Eden Bay is looking for an assistant Font Office Manager. The candidate should:</p><p>Oversee all aspects of the front desk operations and maintain high standards of guest satisfaction and loyalty.</p><p>Previous experience in an upscale property is required.</p><p>English is a must. French is a plus.</p><p>Flexible working shifts.</p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p>We are seeking an organized and reliable Administrative &amp; Accounting Assistant to support our operations.</p><p><br></p><p style="font-size: 11px;">Diploma/degree in Accounting, Business Administration or related field.</p><p style="font-size: 11px;">2-5 years of relevant experience preferred.</p><p style="font-size: 11px;">Basic accounting experience.</p><p style="font-size: 11px;">Good EXCEL, Word, accounting and stock software skills.</p><p style="font-size: 11px;">Strong English.</p><p style="font-size: 11px;">Good organization, communication and follow-up skills.</p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p>We're building from the ground up and need a highly organized, resourceful Personal Assistant to support our leadership team. Since we're an early-stage company, this role goes beyond traditional PA duties a working knowledge of accounting and bookkeeping basics is essential, as you'll help set up and manage day-to-day administration alongside scheduling and operational support.</p><br><ul><li>Manage the executive's calendar, meetings, and travel arrangements</li><li>Handle correspondence (email, calls, messages) and prioritize accordingly</li><li>Organize and maintain filing systems (digital and physical)</li><li>Prepare documents, presentations, and reports as needed</li><li>Coordinate with vendors, clients, and service providers</li><li>Assist in setting up office systems and processes from scratch</li><li>Maintain basic bookkeeping records (expenses, invoices, receipts)</li><li>Assist with petty cash management and expense tracking</li><li>Assist with company setup tasks (licensing paperwork, vendor onboarding, supplier coordination)</li><li>Help establish organized workflows and administrative procedures as the company grows</li><li>Take initiative on ad hoc tasks flexibility is key in a startup environment</li></ul><p><strong>Desired Candidate Profile</strong></p><p>We're building from the ground up and need a highly organized, resourceful Personal Assistant to support our leadership team. Since we're an early-stage company, this role goes beyond traditional PA duties a working knowledge of accounting and bookkeeping basics is essential, as you'll help set up and manage day-to-day administration alongside scheduling and operational support.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>We're looking for a talented **Executive Assistant** to support our leadership team and keep things running smoothly.</p><p><br></p><p>What You'll Do?</p><p>* Managing schedules, correspondence, and confidential information with professionalism</p><p>* Prepare invoices, proforma, and offers using our **Brain software system**</p><p>* Monitor income, expenses, and reimbursement reports to keep finances on track</p><p>* Handle general administrative tasks</p><p><br></p><p><br></p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>We're Looking For 5+ years managing executive-level administrative support with accounting basics</p><p>* Fluent in French and English (written and verbal) – this is essential!</p><p>* comfortable with Microsoft Office and ready to master our **Brain invoicing/proforma system**</p><p>* Sharp attention to detail and discretion </p><p>* Bachelor's degree in Administration or equivalent experience</p><p>* Background in construction or technical support industries</p><p><br></p><p><br></p></div>

<p>Hiring Executive Secretary / Document Controller to provide comprehensive administrative and executive support to senior management within a construction company in Beirut.</p><p><strong>Desired Candidate Profile</strong></p><p>Minimum 3 5 years of experience as an Executive Secretary, Executive Assistant, Document Controller, Project Secretary, or similar position.<br>Previous experience within a construction, engineering, contracting, or real estate company is highly preferred.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>A fast-food restaurant located in Minieh is seeking a qualified Shift Leader to join its team.</p><p><br></p><p><br></p><ul style="font-size: 11px;"><li style="font-size: 11px;">Previous experience as a Shift Leader, Assistant Manager, or in a similar supervisory role.</li><li style="font-size: 11px;">Lives in Minieh or nearby areas.</li><li style="font-size: 11px;">Strong leadership and management skills.</li><li style="font-size: 11px;">Excellent communication and interpersonal skills.</li><li style="font-size: 11px;">Flexibility to work 12-hour shifts.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li><br></li></ul><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p><strong>Position Overview</strong></p><p>We are seeking a highly organized, proactive, and detail-oriented Executive to provide comprehensive support to our CEO. This is a critical role that requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, global business environment. The ideal candidate will be a strategic partner who anticipates needs, streamlines workflows, and enables the CEO to focus on strategic priorities.</p><p><strong>Key Responsibilities</strong></p><p><strong>Calendar &amp; Meeting Management</strong></p><p>Manage the CEO's complex calendar across multiple time zones, scheduling and coordinating meetings with internal and external stakeholders. You will prioritize conflicting meeting requests, resolve scheduling conflicts, and prepare meeting agendas, materials, and follow-up documentation. Maintaining accurate records of all commitments and deadlines is essential to this role.</p><p><strong>Travel Coordination</strong></p><p>Arrange domestic and international business travel, including flights, accommodation, and ground transportation. Prepare detailed travel itineraries and logistical arrangements, handle visa applications and travel documentation, and coordinate logistics for both CEO-accompanied and independent travel scenarios. You will also manage travel expenses and ensure compliance with company policies.</p><p><strong>Communication &amp; Correspondence</strong></p><p>Manage the CEO's email inbox by flagging urgent messages and filtering non-critical communications. Draft, edit, and proofread professional correspondence, reports, and presentations. Prepare meeting minutes and action item tracking while maintaining confidentiality of sensitive business information. Serve as the point of contact between the CEO and internal/external stakeholders.</p><p><strong>Administrative Support</strong></p><p>Prepare reports, presentations, and business documents with meticulous attention to detail. Maintain organized filing systems (both physical and digital), manage databases, and ensure data accuracy. Handle confidential records and sensitive documentation, and support event planning and coordination as needed.</p><p><strong>Digital &amp; Technology Management</strong></p><p>Manage the CEO's LinkedIn profile and digital presence. Utilize project management tools and communication platforms such as Outlook, Google Calendar, Microsoft Teams. Explore and implement technology solutions to improve efficiency, maintain and update company systems and databases, and learn new software tools quickly and efficiently.</p><p><strong>Strategic Support</strong></p><p>Identify process improvements and workflow optimization opportunities. Create systems and tools to streamline operations and anticipate the CEO's needs to provide proactive support. Support strategic planning and business initiatives, and liaise between departments and external stakeholders to ensure smooth communication.</p><p><strong>Crisis Management</strong></p><p>Handle urgent, last-minute requests with composure and efficiency. Manage high-pressure situations and tight deadlines, support crisis communication and coordination as needed, and maintain professionalism and calm demeanor under stress.</p><p><strong>Required Qualifications</strong></p><p><strong>Experience</strong></p><p>Minimum 10+ years of experience as an Executive Assistant or Personal Assistant to senior executives. Proven track record supporting C-level leadership in fast-paced, global business environments. Experience managing complex schedules, travel coordination, and administrative operations. Demonstrated ability to work independently and make decisions on behalf of the executive.</p><p><strong>Technical Skills</strong></p><p>Expert proficiency in Microsoft Outlook, Google Calendar, and calendar management systems. Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Experience with project management and communication tools (Teams, etc.). Proficient in email management, database systems, and digital organization. Quick learner with ability to master new software tools efficiently.</p><p><strong>Personal Attributes</strong></p><p>Exceptional organizational and time management skills with outstanding attention to detail and accuracy. Proactive, anticipatory mindset with strong problem-solving abilities. Excellent written and verbal communication skills and strong interpersonal and relationship-building capabilities. Ability to maintain confidentiality and discretion with sensitive information. Calm demeanor under pressure; stress-resilient and adaptable. Commitment to excellence and "going the extra mile.".</p><p><strong>Availability</strong></p><p>Willingness to work beyond standard business hours (evenings, weekends) when needed. Flexibility to travel occasionally with the CEO. Ability to respond promptly to urgent requests. Immediate or near-immediate availability preferred.</p><p><strong>Preferable Qualifications</strong></p><p>Experience in the construction, is preferable. Multilingual capabilities (Arabic, English, French) are valued. Valid international travel documents (passp</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><strong>Experience</strong></p><p>Minimum 10+ years of experience as an Executive Assistant or Personal Assistant to senior executives. Proven track record supporting C-level leadership in fast-paced, global business environments. Experience managing complex schedules, travel coordination, and administrative operations. Demonstrated ability to work independently and make decisions on behalf of the executive.</p><p><strong>Technical Skills</strong></p><p>Expert proficiency in Microsoft Outlook, Google Calendar, and calendar management systems. Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Experience with project management and communication tools (Teams, etc.). Proficient in email management, database systems, and digital organization. Quick learner with ability to master new software tools efficiently.</p><p><strong>Personal Attributes</strong></p><p>Exceptional organizational and time management skills with outstanding attention to detail and accuracy. Proactive, anticipatory mindset with strong problem-solving abilities. Excellent written and verbal communication skills and strong interpersonal and relationship-building capabilities. Ability to maintain confidentiality and discretion with sensitive information. Calm demeanor under pressure; stress-resilient and adaptable. Commitment to excellence and "going the extra mile.".</p><p><strong>Availability</strong></p><p>Willingness to work beyond standard business hours (evenings, weekends) when needed. Flexibility to travel occasionally with the CEO. Ability to respond promptly to urgent requests. Immediate or near-immediate availability preferred.</p><p><strong>Preferable Qualifications</strong></p><p>Experience in the construction, is preferable. Multilingual capabilities (Arabic, English, French) are valued. Valid international travel documents (passp</p><p></p></section>

<p>We are looking for a reliable and organized Part-Time Filing &amp; Administrative Assistant to support our office with document filing and record keeping.</p><p>Main responsibilities include:</p><ul><li>Organizing and filing physical documents and folders.</li><li>Recording file names and maintaining an accurate file register.</li><li>Sorting and arranging papers according to the office filing system.</li><li>Keeping track of received, missing, and archived documents.</li><li>Assisting with basic administrative and office tasks when required.</li></ul><p>The position offers flexible working hours and is suitable for a university student or entry-level candidate. The ideal candidate should be organized, trustworthy, detail-oriented, and comfortable working with documents and basic computer applications.</p><p><strong>Desired Candidate Profile</strong></p><p>The ideal candidate should be organized, trustworthy, detail-oriented, and comfortable working with documents and basic computer applications.</p>

<p>We're hiring an Assistant Shop Manager to join our stores at ABC Dbayeh.</p><p>If you're passionate about fashion, enjoy leading a team, and are committed to delivering an outstanding customer experience, we'd love to hear from you.</p><p><b>Key Responsibilities:</b></p><ul><li>Support the Shop Manager in daily store operations</li><li>Lead and motivate the sales team to achieve targets</li><li>Deliver exceptional customer service</li><li>Ensure visual merchandising standards are maintained</li><li>Assist with inventory management and stock control</li></ul><p><b>Requirements:</b></p><ul><li>Previous retail experience, preferably in fashion</li><li>Leadership and team management skills</li><li>Strong communication and organizational abilities</li><li>Customer-focused with a positive attitude</li><li>Ability to work flexible retail hours</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Previous retail experience, preferably in fashion</li><li>Leadership and team management skills</li><li>Strong communication and organizational abilities</li><li>Customer-focused with a positive attitude</li><li>Ability to work flexible retail hours</li></ul>

<p>We're hiring an Assistant Shop Manager to join our stores at ABC Dbayeh.</p><p>If you're passionate about fashion, enjoy leading a team, and are committed to delivering an outstanding customer experience, we'd love to hear from you.</p><p><b>Key Responsibilities:</b></p><ul><li>Support the Shop Manager in daily store operations</li><li>Lead and motivate the sales team to achieve targets</li><li>Deliver exceptional customer service</li><li>Ensure visual merchandising standards are maintained</li><li>Assist with inventory management and stock control</li></ul><p><b>Requirements:</b></p><ul><li>Previous retail experience, preferably in fashion</li><li>Leadership and team management skills</li><li>Strong communication and organizational abilities</li><li>Customer-focused with a positive attitude</li><li>Ability to work flexible retail hours</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Previous retail experience, preferably in fashion</li><li>Leadership and team management skills</li><li>Strong communication and organizational abilities</li><li>Customer-focused with a positive attitude</li><li>Ability to work flexible retail hours</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Responsibilities:</p><ul><li>Assisting the chef with cooking.</li><li>Preparing all ingredients needed and other related tasks.</li><li>Communicating with the kitchen supervisor to make sure all the goods are ready.</li><li>Communicating with the Quality supervisor to make sure all sanitary standards are taken.</li><li>Communicating with the chef to prepare all cooking needs.</li><li>Preparing snacks.</li><li>Cooking meals, Packing them in vacuum bags.</li><li>Carrying and moving kitchen Loads.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Job Qualifications:</p><ul><li>Academic background in Hospitality or minimum 2 years of experience as assistant chef or similar role.</li></ul><p>Competencies:</p><ul><li>Strong interpersonal skills.</li><li>Mission-driven and social spirit.</li><li>Stress tolerance: Ability to work under pressure.</li><li>Solid organizational skills, including multitasking and time-management skills.</li><li>Strong communication skills.</li><li>Ability to follow instructions and work as part of a team.</li></ul><p></p></section>

<p>US-Based Architectural Lighting Company | International Projects</p><p>We are seeking a highly organized and proactive Executive Assistant to join our team at Bold Lighting in Dbayeh, Lebanon. The ideal candidate will possess exceptional multitasking skills and a strong attention to detail, helping to streamline processes and contribute to our company s success.</p><p>Responsibilities:</p><p>Administrative Support: Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements across multiple time zones.</p><p>Communication: Serve as the primary point of contact between the CEO and internal/external stakeholders, handling correspondence with professionalism and discretion.</p><p>Meeting Management: Prepare agendas, take minutes, and ensure follow-up actions for meetings.</p><p>Project Assistance: Assist with special projects, research, and preparation of reports or presentations as required by the CEO.</p><p>Confidentiality: Handle sensitive information with the utmost confidentiality and maintain the highest standards of discretion.</p><p>Office Coordination: Collaborate with various departments to ensure seamless office operations aligned with the CEO s objectives.</p><p>Problem-Solving: Anticipate challenges and proactively identify solutions to streamline processes and support decision-making.</p><p><strong>Desired Candidate Profile</strong></p><p>Bachelor's degree in business administration, Management, or a related field.</p><p>Minimum of 5 years of experience as an Executive Assistant, preferably supporting C- level executives.</p><p>Exceptional organizational and multitasking abilities, with attention to detail.</p><p>Strong verbal and written communication skills in English and Arabic (French is a plus).</p><p>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.</p><p>A professional demeanor and ability to manage high-pressure situations.</p><p>Strong interpersonal skills and cultural awareness, with the ability to work in a global environment.</p>

<p><br>We are hiring a Male Production Manager Assistant for an Industrial Machinery Manufacturing Facility in Jounieh.<br><br>Key Responsibilities:<br>Ensure quality standards, accurate records &amp; continuous improvement<br>Coordinate materials, manpower &amp; production departments<br>Resolve and report production issues, delays &amp; bottlenecks<br>Assist with daily production planning &amp; coordination<br>Monitor production progress, priorities &amp; deadlines<br><br><br></p><p><strong>Desired Candidate Profile</strong></p><p>Key Qualifications:<br>Bachelor / Technical Degree in Mechanical, Electro-mechanical, Industrial Engineering <br>2+ Years of Experience in an industrial, manufacturing environment <br>Knowledge in Excel, AutoCAD</p>

<p>A Sales associate is responsible for providing outstanding customer service while working towards achieving individual and store targets.</p><p>Duties and Responsibilities:</p><ul><li>Ensure high customer service by greeting, assisting, and applying the company s standards.</li><li>Increase the store s sales by suggesting alternatives, following up on customers requests, and performing up-selling and cross-selling techniques.</li><li>Maintain solid product knowledge and follow the latest trends to provide confident and relevant customer advice.</li><li>Communicate to the customers the information on special offers/Sales promotion events.</li><li>Handle customers complaints professionally and escalate any service issues to the store manager/Assistant Store Manager for suitable resolution.</li><li>Assist in floor moves, merchandising, display maintenance, floor stocks, and efficient process of items.</li><li>Arrange and replenish the shop shelves regularly and ensure that the shop floor and shelves are kept clean and tidy at all times in alignment with the brand s image and store manager s guidelines.</li><li>Participate in year-end inventory and cycle counts.</li><li>Handle cash register operations and complete sales transactions.</li><li>Maintain personal grooming as per the company s standards to represent a positive image.</li><li>Adhere to all company policies and procedures.</li></ul><p>Full time Schedule (9 hours/day - 6days/week)</p>

<p>We are looking for a motivated, organized, and professional Secretariat / Administrative Assistant to join our audit firm. The successful candidate will provide administrative support, maintain accurate records, assist the audit team, and help ensure the efficient day-to-day operation of the office.</p><p><strong>Key Responsibilities</strong></p><ul><li>Organize, maintain, and file client documents (physical and electronic).</li><li>Prepare, edit, and format documents using Microsoft Word.</li><li>Create and maintain spreadsheets, reports, and databases using Microsoft Excel.</li><li>Answer telephone calls and greet clients in a professional manner.</li><li>Manage incoming and outgoing correspondence, emails, and courier services.</li><li>Schedule meetings, appointments, and maintain office calendars.</li><li>Provide administrative support to auditors and management.</li><li>Maintain confidentiality of client information and firm records.</li><li>Perform other general administrative and secretarial duties as assigned.</li></ul><p><strong>Desired Candidate Profile</strong></p><p><strong>Qualifications and Requirements</strong></p><ul><li>Age: Preferably 22 40 years.</li><li>Previous experience in a secretarial or administrative position is preferred; experience in an audit or accounting firm is an advantage.</li><li>Excellent knowledge of Microsoft Word and Microsoft Excel.</li><li>Experience in document filing and records management.</li><li>Typing speed of at least 50 words per minute (WPM).</li><li>Strong organizational and time management skills.</li><li>Good communication and interpersonal skills.</li><li>Ability to work under pressure, manage multiple tasks, and meet deadlines.</li><li>Professional appearance, positive attitude, and a high level of integrity.</li><li>High school diploma or vocational/business administration certificate; a college degree is an advantage.</li></ul>

<p>GSM Facility Services, an established company operating in the cleaning, security, and facility management sector, is hiring a full-time Administrative Assistant for its Zalka office.<br>This is an excellent opportunity to join a growing company and gain practical exposure to administration, HR support, accounting coordination, customer service, and daily business operations.</p><p>Job Responsibilities:</p><ul><li>Manage daily administrative and office activities</li><li>Answer telephone calls, emails, and customer inquiries</li><li>Prepare quotations, invoices, receipts, and basic reports</li><li>Organize contracts, employee records, and company documents</li><li>Monitor employee attendance and payroll information</li><li>Assist with recruitment and general HR administration</li><li>Follow up with customers and coordinate service requests</li><li>Schedule appointments and support management</li><li>Maintain accurate physical and electronic filing systems</li><li>Perform other administrative duties required for smooth office operations</li></ul><p><br></p><p><strong>Desired Candidate Profile</strong></p><p>Organized, responsible, and detail-oriented</p><p>Strong communication and follow-up skills</p><p>Good knowledge of Microsoft Word and Excel</p><p>Able to multitask and manage different responsibilities</p><p>Comfortable communicating with customers and employees</p><p>Willing to learn and grow within the company</p><p>Preferably living in Zalka, Jal El Dib, Antelias, Dora, Bourj Hammoud, or nearby areas</p><p>Previous experience is not mandatory. Candidates will be evaluated based on their skills, seriousness, communication, and ability to learn.</p>

<p>SGMC is currently recruiting an Assistant Cook supports the hospital kitchen team in preparing nutritious, safe, and high-quality meals for patients, staff, and visitors. The role involves food preparation, cooking, portioning, maintaining cleanliness, and following hospital food-safety and dietary guidelines.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist the Cook with meal preparation and cooking according to standardized recipes and schedules.</li><li>Prepare, portion, and package meals according to patient meal plans and dietary requirements.</li><li>Ensure proper food safety, hygiene, temperature control, and infection prevention practices.</li><li>Maintain cleanliness of kitchen areas, equipment, utensils, and workstations.</li><li>Ensure meals are accurately identified and delivered according to patient diet orders.</li><li>Follow proper food labeling, dating, storage, and temperature-recording procedures.</li><li>Receive, inspect, and properly store food supplies using FIFO stock rotation.</li><li>Monitor inventory and report low stock or equipment issues to the supervisor.</li><li>Operate kitchen equipment safely</li><li>Assist with serving meals in special events and emergency food services as required.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Education &amp; Experience:</p><ul><li>BT in Hospitality (H tellerie) is required. A diploma/certificate in Food Preparation, Culinary Arts, or a related field is an advantage.</li><li>1 to 4 years experience as an Assistant Cook, preferably in a hospital, healthcare facility, restaurant, hotel, or institutional kitchen</li><li>Experience in preparing and portioning meals according to specific dietary requirements is an advantage.</li></ul><p>Skills:</p><ul><li>Knowledge of food safety, sanitation, and HACCP standards.</li><li>Basic understanding of therapeutic and modified diets.</li><li>Good time management, organization, and attention to detail.</li><li>Ability to follow recipes and dietary instructions accurately.</li><li>Ability to work effectively in a fast-paced environment.</li><li>Good communication and teamwork skills.</li><li>Ability to maintain high standards of personal hygiene and cleanliness</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>A Sales associate is responsible for providing outstanding customer service while working towards achieving individual and store targets.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Ensure high customer service by greeting, assisting, and applying the company s standards. </li><li>Increase the store s sales by suggesting alternatives, following up on customers requests, and performing up-selling and cross-selling techniques. </li><li>Maintain solid product knowledge and follow the latest trends to provide confident and relevant customer advice. </li><li>Communicate to the customers the information on special offers/Sales promotion events. </li><li>Handle customers complaints professionally and escalate any service issues to the store manager/Assistant Store Manager for suitable resolution.</li><li>Assist in floor moves, merchandising, display maintenance, floor stocks, and efficient process of items.</li><li>Arrange and replenish the shop shelves regularly and ensure that the shop floor and shelves are kept clean and tidy at all times in alignment with the brand s image and store manager s guidelines. </li><li>Participate in year-end inventory and cycle counts. </li><li>Handle cash register operations and complete sales transactions. </li><li>Maintain personal grooming as per the company s standards to represent a positive image.</li><li>Adhere to all company policies and procedures. </li></ul><p>Full time Schedule (9 hours/day - 6days/week)</p><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.<br>Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!</p><br><p><u>Employee Contract Type:</u></p><br>Local - Fixed Term Employee (Fixed Term)<p><u>Job Description:</u></p><br><p><span><span><span><span><span><span><span>The Executive Assistant is a strategic partner to the National Director, ensuring smooth and efficient management of their priorities and schedule. This role is key in organizing and coordinating meetings, tracking follow-ups, managing communications, supporting high-level governance activities, and enabling the National Director’s office to function at peak effectiveness. It requires discretion, initiative, and the ability to manage multiple demands with professionalism and confidentiality.</span></span></span></span></span></span></span></p><br><p><span><span><span><b><span><span><span><span>Supporting National Director </span></span></span></span></b></span></span></span></p><br><ul><li><span><span><span><span><span><span><span>Coordinate and organize the National Director’s calendar, meetings, travel, and engagements.</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Prepare, and follow up on minutes, actions, and outcomes of National Director’s meetings and engagements.</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Track National Director’s delegated projects to ensure timely progress and reporting.</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Maintain a comprehensive and up-to-date contact database.</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Prepare and facilitate procurement and financial documentation as needed.</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Serve as the primary liaison for internal and external communication on behalf of the National Director</span></span></span></span></span></span></span></li></ul><p><span><span><span><b><span><span><span><span>Supporting Senior Leadership Team</span></span></span></span></b></span></span></span></p><br><ul><li><span><span><span><span><span><span><span>Support SLT meetings: scheduling, documentation, and action tracking.</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Provide executive-level coordination for cross-functional projects.</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Assist with the coordination of events and other office-wide initiatives when required.</span></span></span></span></span></span></span></li></ul><p><span><span><span><b><span><span><span><span>Perform other duties as required</span></span></span></span></b></span></span></span></p><br><ul><li><span><span><span><span><span><span><span>Organize Advisory Council and Board Members’ meetings, including agenda setting, minutes, and follow-ups.</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Coordinate updates for the National Office Risk Register and governance documents.</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Represent the National Director’s office for administrative correspondence as needed.</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Support the National Office’s preparedness for humanitarian and emergency responses.</span></span></span></span></span></span></span></li></ul><p><span><span><span><b><span><span><span><span>Minimum Requirements:</span></span></span></span></b></span></span></span></p><br><ul><li><span><span><span><span><span><span><span>University degree or equivalent in Business Administration, or Law or a related field;</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Minimum 2 years of field experience in an administrative function</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Demonstrated experience and knowledge of assistant practices, including clerical, support functions and systems administration.</span></span></span></span></span></span></span></li><li><span><span><span><span><span><span><span>Very Good written and spoken English and Arabic languages</span></span></span></span></span></span></span></li></ul><p><span><span><span><b><span><span><span><span>As a Christian organisation, World Vision is founded on the biblical principles that women and men, girls and boys are created in the image of God, and of Jesus’ love for all people without discrimination. This means that we recognise and affirm the equal worth, dignity and rights of women, men, girls and boys with and without disability and all applicants will be considered for employment without attention to race, colour, religion, sexual orientation, gender identity, national origin, or disability status.</span></span></span></span></b></span></span></span></p><br><p><u>Applicant Types Accepted:</u></p><br>Local Applicants Only </div>