Receptionist Jobs - Mount Lebanon Lebanon

<p>A hotel is seeking to hire a Receptionist, Bell Boy, and Night Audit. The ideal candidate will have a minimum of 1 year of experience in a similar role.</p><p><strong>Desired Candidate Profile</strong></p><p>Minimum 1 year experience</p>

<p>We are looking for a professional and presentable Receptionist with 1-3 years of experience.</p><p style="font-size: 11px;">Good communication and interpersonal skills</p><p style="font-size: 11px;">Good command of English and French</p><p style="font-size: 11px;">Positive attitude and team spirit</p><p style="font-size: 11px;">Strong organizational skills</p><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p>We re Hiring Administrative Assistant | Kaslik</p><p>An Academy located in Kaslik is looking for an organized and proactive Administrator Assistant to support daily administrative and student-related operations.</p><p><b><br></b></p><p><b>Key Responsibilities:</b></p><ul><li>Manage reception and welcome students, parents, and visitors</li><li>Handle calls, emails, appointments, and meeting coordination</li><li>Prepare documents, maintain files, and update administrative records</li><li>Support student services, schedules, exams, and daily Academy operations</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Requirements:</p><ul><li>Bachelor s degree in Business Administration</li><li>1 to 2 years of experience in customer service, reception or a similar support role</li><li>Proficiency in Microsoft Office and ability to learn Academy systems</li><li>Hospitality background is a plus</li></ul>

<p><b>Description</b></p><p><br></p><p>Hotel in Tabarja is hiring:</p><p>-Waiters</p><p>-Reception</p><p>Storekeeper</p><p>-Accounting</p><div><br></div><p><strong>Desired Candidate Profile</strong></p><p><br></p>

<p><h4>Job description</h4> <p>The batching officer performs basic clerical tasks, such as arranging standard process claims, invoices, and other indexed documents according to an established system of the processing department. He/she operates office equipment and completes general office work; sorts and distributes documents according to insurance policy.</p> <p><strong>Responsibilities:</strong></p> <ul> <li>Responsible for reception of healthcare providers and payers invoices</li> <li>Responsible for sorting invoices depending on due date, FOB, payer, provider</li> <li>Ensure that jumbo claims are urgently handed over to medical auditors</li> <li>Ensure that NSSF claims are urgently handed over to NSSF unit</li> <li>Consistently check and track claims received from providers which includes the following responsibilities: <ul> <li>Checking claim submission for proper completion</li> <li>Ensure that standard format for submission is followed such as general statement of account and detailed statement of account</li> <li>Set department reception on the bordereau as per agreed procedure</li> <li>Register batches on system as per packing tag</li> </ul> </li> <li>Ensure immediate efficient distribution of invoices to medical auditors and processing officers</li> <li>Ensure feedback within set specified time for any corrections, missing information, and any standard format not being followed</li> <li>Inform the claims processing department team leader/manager wherever there is missing information on the claim and standard format of submission are not followed repetitively</li> <li>Return incomplete claims to provider as and when needed</li> <li>Follow and apply the internal procedures of the department</li> <li>Responsible and accountable for the confidential, proper administration of insured member data as well as system, policy, and medical information</li> <li>Any other duties as requested by the direct manager</li> </ul> <p><strong>Job requirements:</strong></p> <ul> <li>Baccalaureate degree or equivalent</li> <li>Ability to respect deadlines</li> <li>Demonstrable commitment to producing output-based results</li> <li>Excellent team player</li> <li>Excellent communication and organizing skills</li> <li>Basic knowledge of MS Office applications</li> <li>Willing to work overtime when requested</li> </ul> <p><strong>AI readiness:</strong> Work effectively in an environment shaped by artificial intelligence (AI), machine learning, data analytics, and cloud-based tools, using insights responsibly with our standards of data governance, security, and ethical use.</p></p><p></p>

<p>GEORGES HOBEIKA fashion house is seeking a warm and welcoming Front Desk &amp; Client Relations Coordinator to join its Beirut showroom.</p><p>The role involves welcoming and engaging with an exclusive clientele, managing showroom reception and salon flow, coordinating appointments.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Elegant, warm &amp; professional presence</li><li>Excellent communication and interpersonal skills</li><li>Strong organizational skills &amp; attention to detail</li><li>Previous experience in luxury, hospitality, fashion or a similar environment is a plus</li><li>Fluent in English; French is a plus</li></ul>

<p>The Student Housing Monitor is responsible for supporting the safety, security, well-being, and smooth daily operation of the University residence halls. The position requires monitoring residence hall entrances and common areas, assisting residents and visitors, maintaining accurate records, reporting incidents and maintenance concerns, and supporting the implementation of Student Housing policies and procedures. This is a shift-based position, with the majority of assigned duties scheduled during evening and night shifts, including weekends, public holidays, and other non-standard working hours, according to the operational needs of Student Housing.</p><p><strong>1. Duties Performed:</strong></p><p>A. Residence Hall Safety, Security, and Access Control</p><ul><li>Monitors residence hall entrances, common areas, and surrounding spaces to help ensure the safety and security of residents, visitors, staff and university property, and conducts regular inspections to identify safety hazards, damage, vandalism, suspicious activity, or other concerns.</li><li>Monitors and controls resident and visitor access to residence halls, floors, and rooms, verifies authorization and identification as required, and follows established procedures for unauthorized entry and late-night access.</li><li>Responds appropriately to emergencies, fire alarms, evacuations, and other urgent situations as a designated safety/fire warden, and promptly notifies appropriate Student Housing, security and/or emergency personnel.</li></ul><p>B. Resident and Visitor Support</p><ul><li>Welcomes and assists residents, visitors, and service personnel, responds to routine inquires, provides information on Student Housing services and procedures, and directs individuals to the appropriate office or staff member when required.</li><li>Answers telephone calls, accurately records and relays messages, and ensures urgent matters are communicated promptly.</li><li>Maintain a professional, respectful, inclusive, and service-oriented approach while interacting with students, visitors, colleagues and other university stakeholders.</li></ul><p>C. Residence Hall Operations and Administrative Support</p><ul><li>Maintains and monitors the residence hall key system, ensuring keys are securely stored, properly accounted for, and any missing, damaged, or unaccounted for keys are promptly reported.</li><li>Reviews current resident lists, room assignments, and shared Student Housing records to ensure accurate information is available and discrepancies are reported appropriately.</li><li>Maintains accurate shift records and prepares timely reports documenting significant incidents, concerns, maintenance issues, follow-up actions, and information requiring attention by subsequent shifts or management.</li><li>Ensures effective shift-to-shift communication by reviewing previous reports and communicating relevant information to incoming staff and Student Housing personnel.</li></ul><p>D. Policy Compliance, Incident Reporting, and Documentation</p><ul><li>Observes and reports violations of Student Housing rules, unusual or concerning resident behavior, safety concerns, and other incidents through established reporting and escalation procedures.</li><li>Accurately and objectively documents incidents, operational concerns, maintenance issues, facility damage, and other matters through approved reporting system, and follows up as required.</li><li>Escalated matters requiring intervention to the Head Resident, Student Housing Manager, Building Supervisor, or other designated university personnel in accordance with established procedures.</li></ul><p>E. Professional Conduct and Development</p><ul><li>Maintains the confidentiality and privacy of resident information and demonstrates professionalism, sound judgment, reliability, discretion, and composure when handling routine and urgent situations.</li><li>Takes initiative to address routine operational issues, completed assigned responsibilities with minimal supervision, and appropriately escalated matters requiring additional support.</li><li>Participates in required training, staff meetings, emergency preparedness activities, and professional development programs.</li><li>Performs other related duties assigned by the Student Housing Manager or designated supervisor in support of Student Housing operations.</li></ul><p><strong>2. Work Contacts:</strong></p><p>Regular contact with:</p><ul><li>Student Housing Manager</li><li>Head Resident</li><li>Resident Assistants</li><li>Students and residents</li><li>Parents and visitors, as applicable</li><li>Protection personnel</li><li>Building Supervisors and maintenance personnel</li><li>Housekeeping and other service personnel</li><li>Relevant University offices and departments</li></ul><p><strong>3. Independence of Operation:</strong></p><p>Reports to the Student Housing Manager. Works according to established policies and well-defined procedures. Supervisor checks work performance as required.</p><p><strong>4. Supervisory Responsibility:</strong></p><p>None.</p><p><strong>5. Physical Effort:</strong></p><p>Slight physical effort involving standing and walking for extended periods while inspecting facilities and following up with service personnel. Approximately 50% of work time.</p><p><strong>6. Work Conditions:</strong></p><p>Work is primarily performed within University residence halls and includes reception areas, entrances, common spaces, and other designated indoor and outdoor areas.</p><p><strong>Desired Candidate Profile</strong></p>Completion of secondary education (BAC II) is required. 3 years of related experience preferable in a teaching institution. Previous experience in student services, residence life, customer service, hospitality, reception, or a related operational environment is considered an advantage. Good command of written and spoken English. Knowledge of Arabic is required, and knowledge of additional languages is considered an advantage. Good working knowledge of Microsoft Word, Excel, email, and basic online record-management systems. Strong verbal and written communication, interpersonal, organizational, and report-writing skills. Previous experience in student services, residence life, customer service, hospitality, reception, or a related operational environment is considered an advantage.

<p>A Playground is looking for energetic, friendly, and responsible individuals to join our playground team.</p><p>Open Positions:</p><ul><li>Playground Attendants/Monitors</li><li>Hostess / Reception</li><li>Waiters / Waitresses</li><li>Kitchen Staff</li><li>Cleaning Staff</li></ul><p>Full-time &amp; Part-time opportunities available</p><p><strong>Desired Candidate Profile</strong></p><p>We re looking for candidates who are:</p><ul><li>Friendly and welcoming</li><li>Energetic and positive</li><li>Comfortable working around children</li><li>Responsible and team-oriented</li><li>Customer-service focused</li><li>Flexible to work weekends and holidays</li></ul><p>Previous experience is a plus, but a positive attitude and willingness to learn are highly valued.</p>

<p>Balance the day's books, verify room charges and taxes, and reconcile cash drawers and credit card payments. Welcome late-night arrivals, process check-outs, handle phone inquiries, and manage room reservations. Address guest requests or com</p>

<p><b>A Luxury Gym in Beirut, Dahye, Sfeir</b></p><p><b>Main responsibilities</b></p><ul><li>Greeting and welcoming members and visitors.</li><li>Managing memberships, renewals, and member inquiries.</li><li>Handling check-in and front desk operations.</li><li>Explaining services, packages, and club policies.</li><li>Following up with prospective and existing members.</li><li>Managing phone calls and WhatsApp inquiries professionally.</li><li>Recording member information accurately within the system.</li><li>Maintaining a professional, organized, and welcoming reception area.</li><li>Supporting the overall member experience and RepZone standards.</li></ul><p>Duties &amp; Operational Flexibility</p><p>The responsibilities listed in this offer are not exhaustive.</p><p>RepZone Management may assign additional reasonable duties related to the employee's role and operational requirements.</p><p>Employees are expected to cooperate with operational needs and contribute positively to the overall success of the business.</p>

<p>The main responsibilities of this position would include:</p><ul><li>System data entry and continuous follow-up</li><li>Opening, updating, and closing job cards / repair orders</li><li>Preparation and processing of invoices</li><li>Parts administration and follow-up</li><li>Accident repair and insurance claim coordination and follow-up</li><li>Coordination with insurance companies</li><li>Preparation and submission of accident quotations, pictures, reports, and required supporting documents</li><li>Follow-up on insurance approvals and pending claims</li><li>Warranty case documentation and follow-up</li><li>Customer reception and proper recording of complaints and service requirements</li><li>Customer communication and regular updates regarding vehicle repair status</li><li>Coordination with the Workshop Manager and technicians regarding diagnosis, repairs, and vehicle status</li><li>Follow-up on pending vehicles and ongoing repair cases</li><li>Coordination of vehicle readiness and final delivery to customers</li><li>Maintaining proper records and documentation for service, accident, insurance, warranty, and customer cases</li><li>Handling customer inquiries and aftersales-related concerns</li><li>General administrative and operational support for the Aftersales Department</li></ul><p><strong>Desired Candidate Profile</strong></p><p>NA</p>

<p>Negotiate rates with carriers and overseas agents</p><p>Handle the booking process</p><p>Track shipments from departure to arrival &amp; keep clients updated</p><p>Review and correct shipment documents (Invoice, Packing List, B/L and other required docs )</p>

<p>Job Type: Full-Time | On-Site Industry: Food Distribution Reports to: Management / Administration Department Position Overview The Administrative Assistant will support the smooth daily operation of the company by managing administrative processes, documentation, coordination, and communication across departments. The role is well suited to a highly organized and service-oriented professional who can maintain accurate records, follow up on priorities, and support management, finance, warehouse, logistics, and HR teams in a fast-paced food distribution environment. Key Responsibilities 1. Office Administration &amp; Documentation Handle incoming calls, emails, correspondence, filing, scanning, photocopying, and general office administration. Maintain organized and up-to-date physical and electronic records, files, databases, and archives. Draft routine letters, internal communications, reports, forms, and administrative documents. Monitor administrative deadlines, document expiries, renewals, and follow-up actions. Coordinate meetings, interviews, internal training sessions, and departmental communications as required. Maintain office supplies and coordinate routine administrative requirements with suppliers and service providers. 2. HR &amp; Employee Administration Support Maintain employee files, contact details, attendance records, leave documentation, and other administrative records. Support recruitment coordination, including receiving CVs, scheduling interviews, and preparing candidate documentation. Assist with new-employee onboarding, collection of required documents, and preparation of orientation materials. Support the preparation and submission of NSSF and other employee-related administrative documents, as required. Coordinate travel, accommodation, and local arrangements for employees, visitors, or operational teams when needed. 3. Finance &amp; Procurement Support Receive, organize, and follow up on supplier invoices, expense claims, payment requests, and supporting documentation. Coordinate with the Finance Department to ensure documents are complete and submitted on time for approval and payment. Maintain petty cash, expense logs, purchase-related documentation, and basic tracking sheets. Assist with the preparation of purchase orders, supplier files, and administrative documentation related to procurement activities. Support the collection and organization of documents required for monthly closing, audits, or internal reporting. 4. Operational &amp; Cross-Functional Coordination Liaise with warehouse, logistics, sales, procurement, finance, and HR teams to ensure accurate document flow and timely follow-up. Support the preparation, filing, and circulation of delivery-related, stock-related, and supplier documentation. Assist in maintaining documentation required for food safety, quality, regulatory, and operational compliance. Coordinate administrative follow-up for licenses, insurance policies, contracts, and other company records, under management direction. Support internal events, exhibitions, tenders, client documentation, or special projects when required. The Role s Impact Ensures efficient administrative coordination across a dynamic food distribution operation. Supports accurate documentation, timely follow-up, and smoother communication between departments. Contributes to stronger employee administration, finance support, and operational compliance. Offers a solid opportunity to grow within a structured and fast-moving business environment.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Diploma, bachelor s degree, or equivalent practical experience in Business Administration, Office Management, HR, Accounting, or a related field.</li><li>Proven experience in an administrative assistant, office coordinator, receptionist, or similar support role.</li><li>Strong organizational and time-management skills, with the ability to manage multiple tasks accurately.</li><li>Good command of Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.</li><li>Strong written and verbal communication skills in Arabic and English; French is an advantage.</li><li>Previous exposure to HR administration, invoice handling, procurement support, or document control is preferred.</li><li>Experience in food distribution, FMCG, logistics, retail, or a fast-paced operational environment is an advantage.</li><li>Highly organized, detail-oriented, and dependable.</li><li>Professional, discreet, and able to handle confidential information appropriately.</li><li>Proactive and comfortable following up with different departments and external parties.</li><li>Service-oriented, adaptable, and able to work independently while contributing effectively within a team.</li><li>Able to remain composed and efficient when handling multiple priorities and deadlines.</li></ul>

<p>JOB SUMMARY Perform routine clerical and general non-technical and technical laboratory duties under general supervision pertaining to the preanalytical phase such as receiving samples of different sources, pre-analytical processing (ex: centrifugation), and routing/distributing laboratory specimens to appropriate workstations. Support the mission and vision of the American University of Beirut Medical Center (AUBMC) and that of the Department. ESSENTIAL FUNCTIONS / TASK GROUPS A - Specimen Reception &amp; Clerical Duties (50%) Ensure that specimens received are properly labeled/identificated, adequate, and prioritized as per the department and the medical center policies and procedures. Enter patient information correctly and accurately to the Laboratory Information System (LIS) as needed. Assign section number(s) to each specimen as per the tests requested. Prepare the necessary worksheets for the technologists and distribute requests to respective sections, during system downtime. Answer and transfer phone calls following departmental policy for telephone etiquette. Ensure availability of supplies needed. B - Testing Management (50%) Exhibit knowledge of professional ethics and standard laboratory practices throughout the phases mainly the preanalytical phase by preparing specimens for analysis, e.g., centrifuging, slide preparation, plate streaking, aliquoting and preserving, checking, processing specimen for add on orders, and running waived tests as specified by the section. Handle referred tests and research specimen from test availability, test price, sample preparation, transportation, shipping, follow ups, and result transcription/uploading to LIS. Train the newly recruited staff and students on section procedures and attend Continuous Medical Education. (CME) as required. Follow all safety, infection control and blood-borne pathogen guidelines, understand and follow quality control and quality assurance procedures as required. Fill incidents reports when needed to comply with accreditation requirements and follow the established guidelines and protocol for reporting of critical values. Perform required daily and monthly required preventive maintenance. Perform other related duties as assigned by direct supervisor. COMPETENCIES Client Focus, Achievement Orientation, Organizational Awareness, Initiative, Communication Skills, Safety and Health Management, Planning &amp; Organizing KNOWLEDGE / KNOW-HOW Knowledge Knowledge of basic filing systems and references Basic Knowledge of Medical Terminology</p><p><strong>Desired Candidate Profile</strong></p><p>Education: Minimum Education: BACC II Experience: Minimum Experience: 0-2 years' experience in a similar field. Languages: Minimum Languages: Arabic and English (IET score &gt;/=500). Computer Skills: Proficiency in the use of Microsoft Office Applications and Lab Information System (LIS)</p>

<p><b>General Tasks</b></p><p>1. Purchase Request Management</p><p>Review assigned purchase requests on a daily basis from the Logistics Manager.</p><p>Clarify request details with the requester when necessary.</p><p>Participate in inception meetings for assigned projects when required.</p><p>Verify that the purchase request includes all required documentation and approvals.</p><p>2. Procurement Planning and Compliance</p><p>Ensure procurement activities comply with arcenciel procedures and applicable donor procurement rules.</p><p>Ensure procurement documentation is complete and properly archived for audit and compliance purposes.</p><p>3. Procurement Execution</p><p>Prepare Requests for Quotation (RFQ) for simple procurement requests.</p><p>Conduct market research and identify potential suppliers using the supplier database and market scanning.</p><p>Obtain official quotations from suppliers.</p><p>Prepare quotation comparison sheets for internal review.</p><p>Draft purchase orders and submit them for validation.</p><p>Follow up with suppliers to obtain order confirmation.</p><p>Track supplier deliveries to ensure adherence to agreed timelines.</p><p>Notify the stock team of expected delivery dates and relevant details.</p><p>Prepare reception documentation and coordinate with the requester to confirm acceptance of goods.</p><p>4. Tender Support</p><p>Receive and record tender submissions from suppliers.</p><p>Assist in organizing tender opening sessions.</p><p>Prepare minutes of meetings and tender evaluation documentation.</p><p>5. Supplier Management and Market Monitoring</p><p>Monitor supplier performance related to delivery timelines and quality of goods or services.</p><p>Identify and register potential new suppliers and update the supplier database.</p><p>7. Fleet Monitoring Support</p><p>Follow up on vehicle tracking and update fleet information in the database.</p><p>Monitor maintenance and repair needs of vehicles and report issues.</p><p>Update fleet and driver records in the fleet database.</p><p>Report anomalies related to vehicle usage or fuel consumption.</p><p>8. Records, Systems and Reporting</p><p>Support inventory monitoring and periodic inventory cycles when required.</p><p>9. Team Contribution and Collaboration</p><p>Collaborate effectively with members of the logistics department to ensure smooth coordination of procurement and logistics activities.</p><p>Maintain clear and professional communication with internal departments, project teams, and suppliers.</p><p>Share relevant information with colleagues to facilitate operational efficiency and continuity of work.</p><p>Contribute to problem-solving and continuous improvement initiatives within the logistics team.</p><p>10. General Responsibilities</p><p>Comply with arcenciel policies, procedures, and internal regulations.</p><p>Ensure confidentiality and proper handling of sensitive procurement and supplier information.</p><p>Maintain organized documentation and records related to logistics activities.</p><p>Working Conditions</p><p>Workplace : Office based, Jisr El Bacha Center</p><p>Working Schedule : Full-time position, Monday to Friday, from 9:00 AM to 5:00 PM.</p><p>Type of contract : 1 year contract renewable depending on performance and after successfully passing the 3 month Probation period evaluation.</p><p><strong>Desired Candidate Profile</strong></p>Ability to conduct market research and supplier sourcing.<br>Basic knowledge of contract and supplier management processes.<br>Proficiency in Microsoft Office, particularly Excel for data tracking and reporting.<br>Strong organizational and time management skills.<br>Ability to manage multiple requests and priorities simultaneously.<br>Attention to detail to ensure accuracy in documentation and procurement processes.<br>Problem-solving skills to address procurement or delivery issues.<br>Strong communication skills for coordination with internal departments and external suppliers.<br>Ability to work effectively within a team environment.<br>Professional integrity and respect for confidentiality.<br>Adaptability and ability to work in a dynamic operational environment.<br>Proactive attitude and willingness to support team objective<br>Bachelor s degree or equivalent, major in Business administration, supply chain, accounting or any related field with 0-2 years of experience.

<p>We are seeking a creative Content Creator &amp; Videographer to produce engaging short-form video content for retail brands. The role involves filming and editing product showcases, promotions, new arrivals, and in-store experiences for Meta Ads, Instagram Reels, Stories, and TikTok.</p><p>Key Responsibilities:</p><ul><li>Film products, promotions, seasonal campaigns, and in-store content.</li><li>Edit high-quality short-form videos optimized for social media and paid advertising.</li><li>Highlight product features, styling, and benefits through visually appealing content.</li><li>Create attention-grabbing video hooks and adapt content to different brand identities.</li><li>Collaborate with the marketing team to deliver content aligned with campaign goals and deadlines.</li><li>Organize and submit edited videos and raw footage efficiently.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Proven experience as a Content Creator &amp; Videographer, preferably in retail, fashion, lifestyle, or product-based brands.</li><li>Strong videography skills using mobile devices and/or professional cameras.</li><li>Proficiency in video editing software such as Adobe Premiere Pro, Final Cut Pro, or similar.</li><li>Good understanding of creating video content for Meta advertising campaigns and social media platforms.</li><li>Strong eye for lighting, composition, visual storytelling, and product presentation.</li><li>Ability to work independently, travel between store locations, and meet deadlines.</li></ul>

<p><b>Key Responsibilities:</b></p><p>Personal Driving Duties:</p><ul><li>Transport the employer and family members, to appointments and other destinations.</li><li>Plan efficient travel routes to ensure timely arrivals.</li><li>Maintain confidentiality regarding personal and family matters.</li><li>Assist with personal errands as required.</li></ul><p>Company Driving Duties:</p><ul><li>Deliver and collect company documents and materials.</li><li>Support company logistics by coordinating transportation schedules.</li><li>Ensure timely completion of assigned company transportation tasks.</li></ul><p>Location: Mansourieh</p>

<p><br></p><p>Job Overview The Senior Administration and Logistics Officer is responsible for the effective day-to-day administration and operational support of Anera Lebanon's Beirut office and for providing administrative and logistical support to programs and support departments. The position oversees and coordinates office facilities, logistics and movements, fleet, assets, inventory and supplies, administrative vendors, office events, and administrative support services. The role also supervises the Administration Assistant and cleaners/support staff, as applicable. The Senior Administration and Logistics Officer works closely with the Supply Chain Manager and coordinates with Operations, Security, Procurement, Finance, Programs, HR, and other departments to ensure that administrative and logistical services are delivered efficiently, timely, and in accordance with Anera policies, procedures, and operational requirements. The position requires strong organizational and coordination skills, attention to detail, sound judgment, problem-solving ability, initiative, and the capacity to manage multiple priorities. The role is expected to proactively identify administrative and operational needs, maintain accurate records and trackers, and provide regular reporting to the line manager.</p><p>Key Responsibilities</p><p>1. Office Administration and Facilities Management</p><ul><li>Oversee the day-to-day administrative and operational readiness of the Beirut office.</li><li>Ensure the office environment is organized, professional, clean, safe, functional, and ready to receive staff, partners, donors, and visitors.</li><li>Coordinate office maintenance, repairs, utilities, equipment servicing, cleaning, waste management, pest control, and other facilities-related requirements.</li><li>Conduct regular checks of office facilities and identify maintenance, safety, or operational issues requiring attention.</li><li>Coordinate with landlords, building management, maintenance providers, utilities providers, and other service providers.</li><li>Follow up on maintenance requests from identification through completion and ensure appropriate documentation is maintained.</li><li>Ensure meeting rooms, common areas, reception areas, storage spaces, kitchen areas, and other workspaces are properly maintained and equipped.</li><li>Support office moves, seating arrangements, workspace planning, storage organization, and other office changes as required.</li><li>Maintain an office administration and facilities tracker covering maintenance requests, office issues, service providers, and pending actions.</li><li>Escalate significant facilities, safety, or operational issues to the Supply Chain / Operations Manager and relevant departments.</li></ul><p>2. Logistics Coordination and Operational Support</p><ul><li>Coordinate day-to-day administrative and logistical arrangements for the Beirut office and other operational requirements.</li><li>Support transport planning and movement arrangements for staff, visitors, consultants, and other authorized personnel, in coordination with Operations and Security.</li><li>Coordinate logistics for field visits, including transportation, movement arrangements, accommodation where applicable, supplies, equipment, and other logistical requirements.</li><li>Support visitor and delegation logistics, including transportation, office arrangements, meeting requirements, and other practical needs, in coordination with the Senior Executive Support Officer and relevant departments.</li><li>Coordinate with Operations, Security, Procurement, Programs, Finance, and other relevant departments to ensure logistical requirements are identified and addressed in a timely manner.</li><li>Support logistical arrangements for trainings, workshops, meetings, staff events, retreats, and other organizational activities.</li><li>Maintain appropriate records of logistical requests, arrangements, approvals, and related documentation.</li><li>Proactively identify logistical constraints and escalate issues requiring management attention.</li></ul><p>3. Fleet and Transportation Management</p><ul><li>Coordinate the day-to-day administrative aspects of fleet and transportation management in line with Anera policies and procedures.</li><li>Coordinate vehicle allocation and use based on approved operational requirements and priorities.</li><li>Coordinate driver schedules and assignments, where applicable, and monitor vehicle utilization.</li><li>Maintain updated vehicle records, including registration, insurance, inspection, maintenance, and other required documentation.</li><li>Monitor vehicle maintenance schedules and follow up on servicing, repairs, inspections, and other maintenance requirements.</li><li>Track fuel consumption, mileage, vehicle usage, and related records and flag unusual or significant variances to the line manager.</li><li>Ensure vehicle logbooks and other fleet records are completed accurately and maintained regularly.</li><li>Coordinate with drivers, service providers, Operations, Finance, Procurement, and other relevant staff on fleet-related matters.</li><li>Follow up on vehicle incidents, damages, breakdowns, and other fleet issues and ensure appropriate documentation and escalation.</li><li>Maintain a clear fleet tracker and provide regular updates to the Supply Chain Manager on vehicle status, maintenance, documentation, utilization, and outstanding issues.</li></ul><p>4. Asset Management</p><ul><li>Maintain accurate and up-to-date records of Anera assets and equipment assigned to the Beirut office and relevant staff.</li><li>Ensure assets are properly tagged, recorded, issued, transferred, returned, and disposed of in accordance with Anera procedures.</li><li>Maintain complete documentation for asset handovers, transfers, returns, disposals, loss/damage reports, and other asset movements.</li><li><br></li></ul><p><strong>Desired Candidate Profile</strong></p><p>Qualifications and Experience</p><ul><li>Bachelor's degree in Business Administration, Management, Office Administration, Operations, Logistics, or a related field preferred.</li><li>Minimum 4 6 years of progressively responsible experience in administration, office management, logistics, operations support, or a related field.</li><li>Previous experience managing office administration, facilities, and operational logistics is required.</li><li>Experience in fleet, asset, inventory, or facilities management is strongly preferred.</li><li>Experience supervising administrative, housekeeping, drivers, or other support staff is required.</li><li>Experience with vendor coordination, vendor documentation, or administrative procurement processes is an advantage.</li><li>Experience working with Finance, Procurement, Supply Chain, Security, and Programs teams is strongly preferred.</li><li>Experience working in an NGO, international organization, embassy, UN agency, donor-funded program, or similar environment.</li><li>Experience working in a fast-paced and multicultural environment is an advantage.</li></ul><p>Required Competencies</p><ul><li>Strong organizational, coordination, and time-management skills.</li><li>Ability to manage multiple administrative and operational priorities and deadlines.</li><li>Strong attention to detail and record-keeping skills.</li><li>Strong problem-solving and follow-up skills.</li><li>Ability to work independently and take initiative.</li><li>Strong written and verbal communication skills in English and Arabic .</li><li>Strong proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.</li><li>Good working knowledge of Excel or Google Sheets for fleet, asset, inventory, facilities, and operational trackers.</li><li>Good understanding of administrative controls, documentation, and compliance requirements.</li><li>Strong supervisory and people-management skills.</li><li>Strong coordination and interpersonal skills, with the ability to work effectively with staff, vendors, drivers, service providers, and external stakeholders.</li><li>Service-oriented, proactive, reliable, and responsive.</li><li>Ability to work under pressure and manage changing operational priorities.</li><li>Strong sense of accountability and ownership of assigned responsibilities.</li><li>High level of integrity and professionalism when handling organizational assets, supplies, financial documentation, and vendor information.</li></ul>

<p>The Production &amp; Inventory Manager is responsible for supporting the daily operations of production, inventory management, e-commerce, logistics, and retail. The role requires strong organizational skills, attention to detail, and the ability to work across different departments to ensure smooth operations.</p><br><p><b>Key Responsibilities</b></p><br><ul><li>Inventory &amp; Stock<ul><li>Manage and update inventory for all Jujule Lemonie branches.</li><li>Enter all new products into Shopify inventory.</li><li>Prepare and maintain inventory tracking sheets.</li><li>Conduct regular stock checks and report discrepancies.</li><li>Visit branches once or twice per month to verify stock, review displays, and recommend replenishment when needed.</li></ul></li><li>Shopify &amp; Website<ul><li>Create new products on Shopify.</li><li>Upload product photos, descriptions, and pricing.</li><li>Coordinate with the Website Manager to ensure new arrivals are published accurately and on time.</li></ul></li><li>Quality Control<ul><li>Inspect finished products before distribution.</li><li>Ensure all garments meet Jujule Lemonie's quality standards.</li><li>Report and follow up on any quality issues.</li></ul></li><li>Product Preparation<ul><li>Barcode and price all new products.</li></ul></li><li>Shipping &amp; Logistics<ul><li>Print invoices for online orders.</li><li>Assist with packing merchandise for branches, exhibitions, and events.</li></ul></li><li>Atelier Support<ul><li>Assist the production team with fabric cutting, garment finishing, and preparation when needed.</li><li>Maintain an organized atelier, ensuring fabrics, trims, buttons, and materials are properly stored.</li></ul></li><li>Consignment &amp; Stock Follow-up<ul><li>Maintain inventory sheets for consignment suppliers.</li><li>Update daily sales and stock records.</li><li>Monitor stock levels and inventory.</li></ul></li><li>Marketing Support<ul><li>When needed, assist in creating photo and video content for social media.</li><li>Prepare collection lookbooks using the company's software.</li></ul></li><li>Photoshoots<ul><li>Assist in preparing garments and accessories for photoshoots.</li><li>Assist during shoots and ensure all items are returned and accounted for afterward.</li></ul></li><li>Boutique Support<ul><li>Assist the sales team during busy periods when required.</li></ul></li></ul><b><br></b><p><b>Skills</b></p><br><ul><li>Strong organizational and time management skills.</li><li>High attention to detail and accuracy.</li><li>Proficiency in Microsoft Excel.</li><li>Basic knowledge of Shopify is an advantage.</li><li>Ability to multitask and work under pressure.</li><li>Team player with a proactive attitude.</li><li>Interest in fashion and product management.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Strong organizational and time management skills.</p><p>High attention to detail and accuracy.</p><p>Proficiency in Microsoft Excel.</p><p>Basic knowledge of Shopify is an advantage.</p><p>Ability to multitask and work under pressure.</p><p>Team player with a proactive attitude.</p><p>Interest in fashion and product management.</p>

<p>A leading jewelry brand in Lebanon is seeking Sales Associate for its jewelry store in Zouk Mikael, Keserwan.</p><p>Job Role:</p><ul><li>Greet customers as they arrive at the store / counter and ask them how they would like to be assisted</li><li>Listen to customers requirements closely and provide them with information on available pieces and sets.</li><li>Show customers their desired pieces and provide information such as setting types, stones and cuts.</li><li>Provide customers with information on prices and any associated discounts or deals.</li><li>Assist customers in making decisions to buy jewelry pieces or sets and suggest alternatives.</li><li>Lead customers through the buying process by boxing, wrapping and bagging their purchases</li><li>Provide pricing information according to weight (in cases of gold jewelry) and processing cash and credit card transactions.</li><li>Educate customers about warrantees and guarantees of sold pieces and ensure that all documentation is included with the bagged product</li><li>Arrange window displays on a regular basis and ensure that all displays are properly locked and secured</li><li>Ascertain that all pieces of jewelry are locked up in assigned storage palaces at the end of the day</li><li>Send out thank you notes to customers and keep them in the loop regarding new arrivals</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor graduate or equivalent preferred</li><li>AVAILABLE TO WORK VARIED SHIFTS, INCLUDING WEEKENDS AND HOLIDAYS.</li></ul>