Admin Assistant Jobs

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>APPLY ONLY IF YOU HAVE FMCG OR PHARMA EXPERIENCE</p><p>Supply Chain Manager (FMCG) - Beirut, Lebanon</p><p>Hiring urgently Supply chain Manager for a company located in Beirut with at least 10 years of experience.</p><p>Previous experience within FMCG is mandatory.</p><p>Oversees the end-to-end lifecycle of a company's goods and services. Responsible for sourcing raw materials, managing inventory, optimizing warehousing, and directing logistics to maximize efficiency, reduce costs, and ensure on-time product delivery to consumers.</p><p>Master s degree is a plus.</p><p>Monday to Friday; 8am - 5pm.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>At least 10 years of experience in supply chain management.</li><li>Previous experience within FMCG is mandatory.</li><li>Master's degree is a plus.</li></ul><p></p></section>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><b>‼️ PRIMETALENT IS HIRING ‼️</b></p><p>We are hiring a <b>Female Executive Secretary</b> for our reputable company in <b>Jdeideh.</b></p><p><br></p><p><b>Key Responsibilities:</b></p><p>• Coordinate communication with internal and external stakeholders</p><p>• Handle incoming calls, emails &amp; correspondence professionally</p><p>• Provide administrative support and office tasks</p><p>• Schedule appointments &amp; manage calendars</p><p>• Prepare reports &amp; documents as needed</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p><b>Key Qualifications:</b></p><p>• Degree in Business Administration, Office Management or similar</p><p>• <b>5+ years of Experience </b>as an executive secretary</p><p>• Organized, discreet, reliable &amp; tech-savvy&nbsp;</p><p>•<b> Fluency in English</b></p><p>• Age<b> 35+</b></p><p><br></p><p><b>We are offering:</b></p><p>• Working Days Mon to Fri, from <b>9:00 AM till 4:00 PM</b></p><p><br></p></div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Collect due payments from clients according to assigned collection schedules and routes.</p><p><br></p><p><br></p><p><span >Maintain accurate records of collections, pending dues, and client visits. Carry out financial and administrative tasks at banks, government o</span></p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p><br></p><p></p></section>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are a reputable and growing firm based in Beirut seeking a proactive and detail-oriented Business Administration Officer to join our team. The ideal candidate will support daily business operations, ensure administrative efficiency, and contribute to the smooth functioning of the organization.</p><p>Key Responsibilities</p><ul><li>Manage and coordinate daily administrative and operational activities.</li><li>Prepare reports, presentations, correspondence, and business documents.</li><li>Maintain records, databases, and filing systems.</li><li>Coordinate meetings, schedules, and communication between departments.</li><li>Assist in procurement, vendor coordination, and office management activities.</li><li>Support budgeting, invoicing, and basic financial administration tasks.</li><li>Monitor administrative processes and recommend improvements to enhance efficiency.</li><li>Ensure compliance with company policies and procedures.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Bachelor's degree in Business Administration, Management, or a related field.</li><li>2 to 5 years of relevant professional experience in administration, operations, or office management.</li><li>Strong organizational and multitasking skills.</li><li>Excellent verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Strong attention to detail and problem-solving abilities.</li><li>Fluency in Arabic and English; French is a plus.</li></ul><p>What We Offer</p><ul><li>Opportunity to work with a respected and established firm.</li><li>Professional and collaborative work environment.</li><li>Career development and growth opportunities.</li><li>Competitive salary and benefits package based on qualifications and experience.</li></ul><p></p></section>

<p>Source, evaluate, and negotiate with suppliers to secure high-quality products at competitive prices. Prepare purchase orders (POs), follow up on approvals, and ensure timely order placement. Monitor supplier performance and maintain professional relationships. 2. Stock Monitoring &amp; Control Follow up with the warehouse manager on minimum and maximum stock levels for all items to avoid shortages or overstock. Coordinate with the sales manager to forecast stock requirements based on sales trends. Alert relevant departments about critical stock levels and recommend replenishment.</p><p><strong>Desired Candidate Profile</strong></p><p>Bachelor s degree in Electrical Engineering, Business administration, Supply chain, or a related technical field (mandatory). Minimum 2 4 years of experience in procurement, preferably in the technology sectors. Strong understanding of technical terminology. Experience with ERP procurement modules (Odoo preferred).</p>

<p>The HR &amp; Administration Coordinator will provide support in day-to-day HR and administrative activities. This junior-level role is ideal for candidates with minimum 2 years of experience who are eager to build their career in Human Resources and Administration. The coordinator will assist with HR operations, recruitment, employee relations, office management, and general administrative tasks to ensure smooth business operations.</p><p><strong>Key Responsibilities</strong></p><p><strong>Human Resources:</strong></p><ul><li>Assist in the recruitment process (posting job ads, screening CVs, scheduling interviews).</li><li>Support onboarding and offboarding processes.</li><li>Maintain and update employee records and HR databases.</li><li>Assist in tracking attendance, leaves, and other employee data.</li><li>Support employee engagement activities and HR initiatives.</li><li>Prepare HR-related letters, memos, and reports.</li><li>Prepare NSSf paper and other related matters</li><li>Follow up &amp; enroll employees in insurance</li><li>Ensure compliance with labor laws and company policies.</li><li>Support training, performance appraisal, and employee engagement activities.</li></ul><p><strong>Administration:</strong></p><ul><li>Provide general administrative support to the HR &amp; Administration department.</li><li>Coordinate office supplies, stationery, and equipment needs.</li><li>Handle incoming and outgoing correspondence.</li><li>Ensure smooth communication and coordination between departments.</li><li>Support in maintaining compliance with company policies and procedures.</li></ul><p><strong>Desired Candidate Profile</strong></p><h2>Qualifications &amp; Skills</h2><ul><li>Bachelor s degree in Human Resources, Business Administration, or related field.</li><li>Minimum 2 years of experience in HR and/or Administration (internships included).</li><li>Basic knowledge of HR practices and labor laws is a plus.</li><li>Strong organizational and time management skills.</li><li>Excellent communication skills in English and Arabic (written and spoken).</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Detail-oriented, proactive, and eager to learn.</li></ul><h2>Key Competencies</h2><ul><li>Confidentiality and professionalism.</li><li>Team player with a positive attitude.</li><li>Ability to prioritize tasks and meet deadlines.</li><li>Problem-solving and multitasking abilities.</li></ul>

SCOPE OF THE JOB: <br> <br>The Sales Representative is responsible for serving customers on the store floor and answering their <br>needs in a timely manner in order to ensure a high level of customer satisfaction and achieve optimum <br>sales results. <br> <br>KEY RESPONSIBILITIES: <br> <br>- Greet customers, offer assistance and serve them in order to ensure their needs are answered in <br>a timely manner and in compliance with quality and customer service standards. <br>- Provide exceptional customer service by performing up-selling, cross-selling, suggesting <br>alternatives and following up on customers’ requests. <br>- Ensure smooth and efficient receiving process of items/shipments, as well as accurate stock <br>keeping preventing security risks and thefts by performing physical and electronic inventory as <br>required, reporting broken alarms, incidents, suspicious activities. <br>- Arrange and replenish on a continuous basis the store shelves and ensure that the store floor <br>and shelves are kept clean and tidy at all times in alignment with the store image and <br>coordination standards. <br>- Organize the stockroom related to the store to conserve high level of stock replenishment. <br>- Handle pricing (& Change of prices) process in an effective and accurate manner as required. <br>- Perform a smooth and efficient receiving process of items & shipments, as well as stock keeping <br>preventing security risks and thefts by performing periodical inventories. <br>- Perform accurate stock rotation of items (To/From Stores & Warehouse) under the supervision <br>of the manager on duty. <br>- Take accurate measurements for any needed alteration, assign price according to set price list <br>(when applicable) and coordinate needed alterations. <br>- Participate in the inventory of products and report the end-of-day inventory status to Store <br>Manager. <br>- Perform other duties that are aligned & related to the job scope

• Perform seasonal and annual sales projections/ forecast in and set plans to maximize categories’ business and drive the channels to achieve the seasonal revenue targets. <br>• Perform weekly, seasonal and annual sales analysis reports for both retail and wholesale accounts. <br>• Perform product analysis reports including slow moving, non-moving and fast moving items and stock analysis reports to monitor stock levels and take actions accordingly. <br>• Coordinate with the General Manager on collections, trends, category focus and overall brand image as well as with the Retail Manager on retail performance and relative issues. <br>• Establish, maintain, grow, manage the wholesale accounts within the set brand strategy and aligned with Nike policy. <br>• Conduct SWOT analysis for the market to take maximum advantage of strengths/opportunities and work on weakness and minimizing threats. <br>• Select collection per season and arrange assortments by styles & stories taking into consideration the guidelines set at the Go To Market and using all the selling tools as well as all relevant materials needed to enable a successful season sell-in. <br>• Prepare Sell-in sessions: Showroom setup, assortments, pricing & schedule meetings. <br>• Drive marketplace management for specific categories. <br>• Work cross functionally with counterparts in accounts, merchants and retail teams to ensure alignment on distribution and commercial priorities to ensure seasonal readiness at the key game plan checkpoints. <br>• Conduct Market visits in order to ensure full customer satisfaction and support. Submit quantitative and qualitative reports accordingly. <br>• Maintain customer services by following up on branding, defects, deliveries, sell-through… <br>• Preserve the Nike image by reporting on counterfeit merchandise and highlighting decisions and actions impacting company image that are constrained by policies

City Star Lebanon is looking for a highly organized and professional Executive Secretary to support senior management and ensure smooth daily administrative operations

We are looking for a Junior Accounting & Administration Officer to join our team. <br> <br>Responsibilities include assisting with accounting records, invoicing, data entry, administrative tasks, and office support. Candidates should have basic accounting knowledge, good organizational skills, and proficiency in Microsoft Office

Identify and engage potential customers and business partners through incoming leads and self-sourcing. <br>Expand the company's network of approved partner agencies in the assigned market. <br>Communicate with potential partners through CRM tools and company communication channels. <br>Build and maintain strong, long-term relationships with partners. <br>Follow up on leads and convert potential partners into approved partners. <br>Research the market and identify new business opportunities. <br>Work closely with the Country Manager and follow company processes. <br>Achieve performance targets based on approved partners brought into the system. <br>Meet KPIs related to activity, effort, and operational performance. <br>Use social media and other communication tools to support business development. <br>Handle basic technical issues and coordinate with the relevant team when needed

<p>A prestigious 5-star hotel in Beirut, Lebanon is seeking an experienced and dynamic Hotel General Manager to lead its operations and drive continued excellence.</p><p><b><br></b></p><p><b>Key Responsibilities</b></p><ul><li>Oversee all hotel operations, ensuring exceptional service and guest satisfaction.</li><li>Lead and motivate a diverse team of hospitality professionals.</li><li>Drive revenue growth, profitability, and operational efficiency.</li><li>Ensure compliance with hotel standards, policies, and industry best practices.</li><li>Develop and implement strategic plans to achieve business objectives.</li><li>Build strong relationships with guests, owners, partners, and key stakeholders.</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Minimum 3 years of experience as a General Manager in a 5-star hotel.</li><li>Strong leadership and team-management skills.</li><li>Proven experience in hotel operations, revenue management, and business development.</li><li>Excellent communication, decision-making, and problem-solving abilities.</li><li>Strong knowledge of luxury hospitality standards.</li></ul>

Italian restaurant in Gemayze is looking for <br>-waiters : shift 10 hours salary 600 usd Sunday off <br>-sous chef : shift 10 hours salary 1200 usd and Sunday off <br>-Supervisor : shift 10 hours slaary 850 usd and sunday off <br>please share your cv to 78805336

<p>Provides high-level administrative support to the Director of Human Resources, including calendar management; drafting, proofreading, and editing correspondence; preparing and validating reports, statistics, and presentations; coordinating meetings and materials; preparing and distributing minutes; following up on action items, correspondence, and emails; responding to or directing inquiries; facilitating projects through completion; coordinating internal staff communications; assisting with budget preparation and expenditure monitoring; updating manuals, policies, and procedures; and completing specialized projects as requested by the Director.</p><p>1. Duties Performed: Provides high level administrative support to the Director of Human Resources. Maintains the Director s calendar and schedules meetings as needed. Ensures the Director is fully supported for all meetings. Prepares and distributes minutes of meetings whenever needed. Ensures prompt follow-up and tracking of action items, next steps and team deliverables. Independently screens and prioritizes inquiries, correspondence and telephone calls, routing or preparing draft responses as appropriate, making independent judgments and using discretion to determine appropriate response based on established policies and procedures. Prioritizes requests, maintains a control system, and follows-up to ensure timely response. Prepares and distributes HR announcements and communications, ensuring proper formatting, accuracy, and professional presentation. Schedules and follows through on multiple projects in a timely manner. Tracks project deadlines to ensure execution of promised deliverables. Regularly reports status of projects to the Director and makes recommendations for improvements. Researches and provides background information or specialized reports to the Director in support of the work of the Department. Gathers, evaluates, and analyzes information to assist with decision making processes. Assists with preparing necessary documentation related to legal cases that are brought to the attention of HR. Coordinates with legal counsel as needed. Maintains and analyzes HR metrics/KPIs as directed by HR Director. Assists the Director in preparing the budget and in monitoring budget expenditures. Processes departmental requests on Oracle as needed. Assists the Director in compiling information and preparing interim and annual reports. Assists the Director in updating policies, procedures, and manuals. Coordinates with related parties as requested. Reviews current processes and makes recommendations for changes to improve operational effectiveness and efficiency. Identifies potential areas of compliance vulnerability and recommends improvement opportunities accordingly. Ensures the accuracy, completeness, and confidentiality of the departmental general files. Performs other related duties as requested by the Director.</p><p>2. Work Contacts: Regular contact with work associates, faculty, staff, and senior administrators.</p><p>3. Independence of Operation: Reports to the Director of Human Resources. Works according to established policies, procedures, and professional standards. Completed work may be checked from time to time.</p><p>4. Supervisory Responsibility: May give work direction to assigned administrative staff.</p><p>5. Physical Effort: Minimal.</p><p>6. Work Conditions: Clean and pleasant.</p><p><strong>Desired Candidate Profile</strong></p><p>Bachelor s degree in business administration, human resources, or a related field with 5 years of progressively responsible experience in administrative management and support for a complex organization and/or executive support. HR Certification is a plus. Demonstrated ability to handle sensitive situations and highly confidential information with tact, discretion and diplomacy. Strong organizational and coordination skills. Demonstrated skills in writing, proofreading, and communications. Ability to collect data and write complex reports in a professional manner. Strong interpersonal skills and the ability to deal effectively and professionally with diverse campus constituencies including faculty, senior administrators, and staff, and to address sensitive inquiries. Strong customer service orientation. Ability to work independently, manage priorities, handle multiple projects, problem solve and exercise good judgement in a dynamic environment. Takes responsibility and initiative to set and meet goals, objectives and obligations. Proficient in using computers, including Microsoft Word, Excel, and PowerPoint, as well as email, online meeting platforms, and the Internet. Knowledge of Oracle is a plus. Knowledge of standard office administrative practices and procedures. Excellent English and Arabic written and verbal communication skills.</p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>Maison Georges Hobeika is an exclusive haute couture house dedicated to luxury,. We are seeking a sophisticated and welcoming Receptionist. You will be the first point of contact for our distinguished clientele, international buyers, and VIP guests. You will blend high-end hospitality with seamless administrative support in an environment where every detail matters. Key Responsibilities: Client Relations Showroom Management Schedule Coordination Administrative Support</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Proven experience (2+ years) in a high-end luxury retail, premium hospitality, or corporate executive reception role. Impeccable personal presentation, grooming, and communication skills. Fluency in English, Arabic, and French is highly preferred. Exceptional emotional intelligence, discretion, and a calm, polite demeanor under pressure.</p><p></p></section>

<p>Key Responsibilities:</p><ul><li>Assist in the recruitment process including posting jobs, screening resumes, and coordinating interviews</li><li>Support new hire onboarding and orientation processes</li><li>Maintain and update employee records and HR databases</li><li>Assist in benefits administration and answering employee inquiries</li><li>Help coordinate employee engagement initiatives and events</li><li>Provide administrative support to the HR team and ensure compliance with HR policies and procedures</li></ul><p><strong>Desired Candidate Profile</strong></p><ul><li>Bachelor s degree in Human Resources, Business Administration, or a related field</li><li>0 2 years of experience in an HR or administrative support role</li><li>Strong interpersonal and communication skills</li><li>High attention to detail and organizational skills</li><li>Ability to handle sensitive information with confidentiality and professionalism</li><li>Proficiency in Microsoft Office Suite</li></ul>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p><br>Summary:<br>We are looking for a Housekeeping Supervisor to oversee a team of housekeeping staff, ensure cleanliness and orderliness in our facilities, and uphold high standards of cleanliness and hygiene.<br><br>Job Responsibility:<br>- Supervise and train housekeeping staff<br>- Inspect rooms, public areas, and facilities to ensure standards are met<br>- Schedule staff shifts and allocate duties<br>- Order and maintain inventory of cleaning supplies<br>- Handle guest complaints and requests promptly and effectively<br><br>Candidate Requirements:<br>- Proven experience as a Housekeeping Supervisor or similar role<br>- Knowledge of cleaning techniques and chemical handling<br>- Strong leadership and organizational skills<br>- Good communication and customer service abilities<br>- Ability to work well under pressure and handle multiple tasks</p> </div>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for a Payroll Coordinator to join our team.</p><p>The Payroll Coordinator is responsible for ensuring the accuracy of payroll processing, maintaining consistency between the company's accounting systems, monitoring account movements, and supporting statutory compliance. The role also provides direct support to the Finance Manager in daily financial operations and reporting.</p><ul><li>Prepare and process monthly employee payroll accurately and on time.</li><li>Reconcile and maintain accurate balances between the company's two financial/accounting systems.</li><li>Monitor and review all account movements to ensure transactions are correctly recorded and discrepancies are identified and resolved promptly.</li><li>Prepare and submit payroll-related statutory obligations, including VAT, NSSF, employee taxes, and other required government filings.</li><li>Maintain payroll records and supporting documentation in accordance with company policies and legal requirements.</li><li>Perform regular account reconciliations and assist in month-end and year-end closing activities.</li><li>Support internal and external audits by providing accurate financial records and documentation.</li><li>Assist the Finance Manager with financial analysis, reporting, and other accounting tasks as required.</li><li>Identify opportunities to improve payroll and accounting processes and internal controls.</li><li>Perform any additional finance and accounting duties assigned by management.</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Bachelor's degree in Accounting, Finance, or a related field.</li><li>Experience in payroll processing and accounting.</li><li>Good knowledge of VAT, payroll taxes, NSSF, and applicable labor regulations.</li><li>Strong analytical and reconciliation skills.</li><li>Excellent attention to detail and accuracy.</li><li>Proficiency in Microsoft Excel and accounting software.</li><li>Ability to maintain confidentiality and work under deadlines.</li></ul><p></p></section>

<p>We are looking for a proactive and versatile Purchasing Officer to join our team at Sodeco Suites. The ideal candidate will support the hotel's purchasing and operational needs by coordinating with suppliers, obtaining competitive quotations, following up on orders, and assisting with various administrative and operational tasks across departments.</p><p>Key Responsibilities:</p><ul><li>Source suppliers and obtain quotations for requested items.</li><li>Process and follow up on maintenance, stationery, and operational purchase requests.</li><li>Coordinate deliveries and ensure timely procurement of required items.</li><li>Support administrative processes when required.</li><li>Maintain supplier relationships and ensure cost-effective purchasing.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Previous experience in purchasing or procurement, preferably in hospitality.</p><p>Strong negotiation and communication skills.</p><p>Strong organizational skills and attention to detail.</p><p>Ability to multitask and work independently.</p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <p>AdOnTrack is seeking a Growth Partner Manager to develop business relationships with advertisers, asset owners, business networks, and Growth Partners across our 9+ physical advertising channels, including vehicle fleets, gas stations, sports hubs, restaurants, supermarkets, delivery networks, kiosks, beauty and wellness locations, and co-working spaces.</p><p>The role involves identifying and contacting relevant businesses, explaining the AdOnTrack advertising and asset-monetization model, onboarding advertisers and asset owners, registering and tracking referrals, following up through activation, and recruiting and supporting additional Growth Partners. The successful candidate will be expected to build and manage an independent pipeline and create genuine commercial activity. AdOnTrack provides the platform, channel information, attribution tools, onboarding materials, campaign support, measurement, and settlement infrastructure.</p><p>This is a commission-based independent contractor opportunity and does not include a fixed salary or guaranteed income. Earnings depend on valid, collected customer activity and active campaigns.</p><p>The compensation structure is as follows. The person earns 5% of net collected campaign spend from advertisers they directly refer and activate for as long as the related activity remains valid and active. They earn 3% of valid payouts made by AdOnTrack to asset owners they directly refer and activate for as long as the related activity remains valid and active. They receive a one-time $50 bonus after a directly referred advertiser launches and pays for a qualifying first campaign. They receive a one-time $50 bonus after a directly referred asset owner receives a qualifying paid campaign booking and the campaign becomes operationally valid or produces the first valid payout.</p><p>The manager may also recruit and actively support Growth Partners. For directly recruited and actively supported Growth Partners, the manager earns a 15% override on the valid, collected recurring commissions earned by those partners. The initial pilot arrangement may begin at 10% and increase after performance is demonstrated. The manager also receives a one-time $20 bonus when a directly recruited Growth Partner generates their first legitimate AdOnTrack income. This is a single-level management override and does not apply to registrations alone or to an unlimited multi-level network.</p><p>Commissions and bonuses are not paid on unpaid, refunded, fraudulent, duplicate, or self-referred activity. Attribution, payment timing, qualification requirements, termination, and post-termination terms will be defined in the written agreement. Candidates should understand that this role is suitable for someone comfortable with performance-based income and independent business development.</p><p>To apply, please describe your experience in business development, sales, advertising, partnerships, merchant acquisition, or channel development; the industries and locations where you have relevant business relationships; the first 20 organizations or networks you would approach; and how you would seek to activate your first five advertisers, asset owners, or Growth Partners.</p> </div><h2 class="h5">Skills</h2> <div data-jb-field="skills"><p>Business development; partnership development; B2B sales; advertising sales; merchant acquisition; channel sales; affiliate and referral marketing; network development; asset-owner or venue partnerships; lead generation; prospecting; relationship management; negotiation; follow-up; customer onboarding; pipeline management; CRM and referral tracking; partner recruitment; partner training and support; remote and independent work; strong written and verbal communication; ethical and transparent sales practices; ability to work with performance-based commission and no fixed salary.</p></div>