Operation Manager Jobs in Lebanon

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Warehouse Supervisor is a full-time, on-site role based in Beirut, responsible for overseeing daily warehouse operations and staff. This position coordinates shipping and receiving activities, monitors material handling and storage, and ensures accurate inventory control for elevator components and related materials. The Warehouse Supervisor organizes workflows, assigns tasks, and enforces safety procedures, including proper use of forklifts and other equipment. The role includes tracking stock levels, preparing reports, resolving discrepancies, and maintaining an orderly, efficient warehouse environment. Collaboration with procurement, logistics, and production teams is essential to support timely project delivery and high service standards.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Candidates should possess strong Supervisory Skills, including team leadership, task assignment, and performance monitoring.</li><li>Candidates should possess experience in Shipping &amp; Receiving, with the ability to manage inbound and outbound shipments and documentation.</li><li>Candidates should possess proficiency in Material Handling and Inventory Control to ensure safe storage and accurate stock tracking.</li><li>Candidates should possess practical Forklift Operation skills and adherence to equipment safety standards.</li><li>Candidates should possess good organizational and time management abilities, with attention to detail and problem-solving skills.</li><li>Candidates should possess familiarity with warehouse management systems or basic ERP tools, and competency in MS Office applications.</li><li>Candidates should possess knowledge of safety regulations and best practices in warehouse operations.</li><li>Relevant experience in industrial, manufacturing, or logistics environments and a technical or business-related educational background are beneficial.</li></ul><p></p></section>

<p>Org. Setting and Reporting This position is located in the Crisis Response Division (CRD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions. This temporary job opening is being advertised for the position of Humanitarian Affairs Officer (Risk Management and Compliance), P3 with OCHA Lebanon in Beirut. Under the overall supervision of OCHA Head of Office, the incumbent reports to the Head of Humanitarian Finance Section/Fund Manager. The Humanitarian Fund Units in OCHA Regional and Country Offices manage multi-donor country-based pooled funds under the leadership of the Resident Coordinator and/or Humanitarian Coordinator. These funds receive unearmarked contributions from donors. The funds are allocated to humanitarian actors for ongoing humanitarian operations and to respond to new emergencies. The Humanitarian Affairs Officer (Risk Management and Compliance) may supervise staff. Responsibilities Within delegated authority, the Humanitarian Affairs Officer (Risk Management and Compliance) will be responsible for the following duties: Monitors, analyzes and reports on humanitarian developments, disaster relief/ management or emergency situations in assigned country/area which may impact performance of the Humanitarian Financing Unit (HFU). Organizes and prepares studies on humanitarian, emergency relief and related issues and organizes follow-up work management response related to audits and evaluations of Country-Based Humanitarian Pooled Funds. Establishes and maintains contacts with other UN agencies, non-governmental organizations, and other key stakeholders to enable early detection of compliance issues in HFU funded projects and verifies prevention and control mechanisms. Undertakes and provides risk management and compliance training for implementing partners. Prepares or contributes to the preparation of various written reports, documents and communications, e.g. drafts sections of studies, background papers, policy guidelines, briefings, case studies, presentations, correspondence, etc. related to risk management and compliance in the context of Country-Based Humanitarian Pooled Funds. Serves as the primary focal point on monitoring and risk management and compliance of the HFU, keeps abreast of latest developments, liaises with other humanitarian organizations, etc., ensures appropriate monitoring and reporting mechanisms in line with global country-based pooled fund guidelines. Reviews and provides advice to HFU on policy issues related to risk and compliance. Organizes and participates in work groups, meetings, conferences, consultations with other agencies and partners on humanitarian and emergency relief-related matters. Supports and monitors compliance by IPs with global policy requirements on accountability and risk management, leads the Eligibility Process and oversees response to non-compliance by IPs with contractual obligations and CBPF requirements. Provides technical capacity to respond to alleged and proven incidents of misconduct (financial misconduct or sexual exploitation and abuse) by IPs. Provides guidance to, and may supervise, new/junior staff. Performs other duties as required.</p><p>Competencies - Professionalism: Knowledge of a range of humanitarian assistance, emergency relief and related humanitarian issues, including approaches and techniques to address difficult problems. Analytical capacity and in particular the ability to analyze and articulate the humanitarian dimension of issues which require a coordinated UN response. Ability to identify issues and judgment in applying technical expertise to resolve a wide range of problems. Ability to conduct research, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.</p><p>Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.</p><p>Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>An advanced university degree (Master's degree or equivalent) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field. A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.</li><li>A minimum of five (5) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, or other related is required</li><li>Experience in compliance and risk management is required.</li><li>Experience in responding to fraud and/or Sexual Exploitation and Abuse (SEA) incidents is desirable.</li><li>Relevant experience in a humanitarian context within the UN Common System or other comparable international organization is desirable</li><li>Relevant experience in the Middle East region is desirable.</li><li>English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. Arabic is desirable.</li></ul>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>The Deputy FSL Coordinator will be responsible for supporting the FSL Coordinator with implementation of FSL projects across Lebanon. The Dep FSL Co will ensure programmatic, technical, financial and logistical development of AHH actions in the department where the actions are developed, in line with the strategic criteria of AHH in Lebanon and the internal processes and regulations of AHH, donor and Lebanese laws.</p><p>Objective 1: Support sector coordination &amp; representation (70%)</p><ul><li>Support sector coordination and development of cash guidance according to the sector priorities in close coordination with UN sector lead.</li><li>Represent ACF in key meetings with external stakeholders in relation to participation in the Cash Working Group and help facilitate strategic relations such as with the Ministry of Social Affairs (MoSa)</li><li>Co-convene and co-facilitate relevant meetings (including sector working groups and relevant sectoral or cross-sectoral technical meetings). Ensure that sector meetings are well-managed and action and results-oriented, with decisions communicated to relevant partners and stakeholders.</li><li>Co-represent the sector including at sectoral meetings, in the Inter-Sector and Inter-Agency coordination fora, and external stakeholder engagement, as appropriate, and in coordination with the FSL Co.</li><li>Facilitate in the maintenance of appropriate links and dialogue with sector partners and the national and international NGO forums, relevant external stakeholders, and representatives of affected populations in coordination with the FSL Co.</li><li>Co-collaborate in the development of the overall sector strategy including the sector's national annual work plan and monitoring framework.</li><li>Facilitate discussion and agreement on the use of common standards and tools among sector partners. Promote awareness of and adherence to relevant policy guidelines, codes of conduct, and examples of good practice.</li><li>To support drafting of food security and Basic Assistance sector analysis sections in conducted assessments and surveys under the guidance of PM and in coordination with MEAL Manager</li><li>Attend relevant sector meetings on behalf of the FSL Co.</li></ul><p>Objective 2: To contribute to the comprehension and support to the implementation of food security, basic and Livelihoods strategy (15%)</p><ul><li>Collect and evaluate information on the food security and livelihoods level of the targeted populations in project areas.</li><li>Identify food security and livelihoods, support needs of the refugee population and propose intervention opportunities in line with ACF country strategy to the FSL Co.</li><li>Under the guidance of the FSL Co, actively coordinate with other agencies implementing food security, basic assistance and livelihoods interventions (fresh food vouchers, cash for food, in-kind food support such as food parcels) in ACF project areas.</li><li>Under the guidance of the FSL Co, actively coordinate with other stakeholders in food security, basic assistance and livelihoods sector to support smooth, coordinated project interventions.</li><li>Plans, coordinates, monitors and provide technical assistance for the implementation of activities and development of proposals.</li><li>To support bases with information sharing to ensure harmonization of FSL tools and approach.</li><li>Under the guidance of the FSL Co, participate in the development of capitalization reports for each food security activity conducted by ACF.</li><li>Follow-up the MEAL plan and project indicators, in coordination with MEAL Department.</li><li>Support development of data reports and presentations showcasing FSL implementation.</li></ul><p>Objective 3: Reporting (15%)</p><ul><li>To be involved in project reporting, supporting Bases with drafting and compiling.</li><li>To flag any issues received in reports from Bases to the FSL Co.</li><li>Ensure monthly program progress reports elaboration and submission to donor agency.</li></ul><p>Objective 4: Security</p><ul><li>To respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.</li><li>To communicate to the security managers of the working location any security related information or non-compliance with the security plan.</li></ul><p>Objective 5: Support humanitarian activities of Action Against Hunger</p><ul><li>Support the emergency interventions of the organization as per the employee s abilities.</li><li>Support any activity that helps us to reach our humanitarian goals, as per the employee s abilities.</li><li>ACF employees will show commitment to human rights principles, gender equality and non-discrimination approach in all their work.</li></ul><p>Key activities in your role will include</p><ul><li>Representation and a strong understanding of sector coordination are key elements of the position, as the Deputy FSL Co will cover sector meetings on behalf of the FSL Co.</li><li>Problem solving is a valued asset in order to effectively support the FSL Co and the FSL Program Managers (PMs) with issues arising during implementation.</li><li>Cash and Voucher programmes &amp; in-kind food support programme technical knowledge is a major point in this position due to the large role of the project in the FSL department, supporting PMs to monitor the activity implementation, not only regarding donors result but Action Against Hunger strategy in the country.</li><li>The candidate should master the project cycle management to ensure that the target objectives are met, and be very comfortable with activities planning and team organization</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Bachelor's degree in social work, agriculture, economy, food security, international affairs, humanitarian action or any related field.</li><li>Food security and livelihoods, agriculture, economy, etc. Logistics or operations work a plus</li><li>3-4 years experience in humanitarian and development organizations</li><li>2 years experience in food security &amp; livelihoods programs are desirable</li><li>Experience with cash and voucher assistance &amp; food parcels distribution highly desirable</li><li>Experience with complex programming highly desirable</li><li>Good knowledge of INGOs and donor agencies procedure, guidelines and intervention in the country</li><li>Previous knowledge of Action Against Hunger policies, strategy and previous interventions in the country or Middle East region is an asset</li></ul><p></p></section>

The HVAC Technician is responsible for installing, inspecting, maintaining, troubleshooting, and repairing heating, ventilation, air conditioning, and refrigeration systems. The role ensures that all HVAC equipment operates efficiently, safely, and in accordance with company and manufacturer standards. <br> <br>Key Responsibilities: <br> <br>1-Install and commission air conditioning, ventilation, and refrigeration systems. <br>2-Perform preventive and corrective maintenance on HVAC equipment. <br>3-Diagnose and troubleshoot mechanical and electrical faults. <br>4-Inspect HVAC systems to ensure efficient and safe operation. <br>5-Service equipment such as split units, central air-conditioning systems, chillers, AHUs, FCUs, ventilation systems, and refrigeration units, depending on the facility. <br>6-Maintain records of inspections, repairs, maintenance activities, and spare parts used. <br> <br>Qualifications: <br> <br>1-Technical diploma or certification in HVAC, Refrigeration, Mechanical Engineering, or a related field. <br>2-Minimum 5–7 years of practical experience in HVAC installation and maintenance. <br>3-Ability to read technical drawings, wiring diagrams, and equipment manuals. <br>4-Detail oriented

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>We are looking for a responsible Receptionist to perform a variety of administrative and clerical tasks.</p><p>Main tasks and responsibilities</p><ul><li>Respond to telephone calls and enquiries courteously</li><li>Meet and greet visitors and clients in a pleasant, professional, and courteous manner</li><li>Convey visitor arrival promptly to the appropriate individual</li><li>Relate courteously with visitors and provide the appropriate welcome to the client to ensure a positive customer service experience</li><li>Provide general administrative support to the management and team members</li><li>Arrange meetings relating to the core operation of the company</li><li>Ensure the smooth running of the organization on a day-to-day basis and as required</li><li>Ensure the tidiness of the office and meeting rooms at all time</li><li>Develop and maintain a filing system</li></ul></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><ul><li>Any certificate related</li><li>1 previous year of experience as a Receptionist</li><li>Proficient in Microsoft Excel and Word</li><li>Fast learner with the ability to work under pressure and take quick action</li></ul><p></p></section>

We are looking for an account payable role: <br>Main duties: Accounting Duties: <br>o Ensure the period of payment as per the company policy is respected. <br>o Sort and match invoices and check requests. <br>o Prepare and process accounts payable checks, wire transfers and payments, as well as the reconciliation of statements. <br>o Prepare analysis of accounts to ensure payments are up to date. <br>o Resolve invoice discrepancies. <br>o Maintain supplier's file. <br>o Produce monthly reports. <br>o Assist in month end closing. <br>o Perform daily manual entry of invoices. <br>Qualifications: <br>o A minimum of 3 to 5 years experience in the accounting business. <br>o A college or university degree in Accounting or Business. <br>o Knowledge of accounts payable. <br>o Knowledge of general accounting procedures. <br>o Attention to details and accuracy. <br>o Confidentiality and reliability. <br>o Communication skills. <br>o Ability to solve problems in the operation

Company Description <br> <br>Bake Me Out is a luxury cookie and coffee concept that combines bold flavors, premium ingredients, and unforgettable experiences. Known for its top quality gooey cookies and specialty coffee, Bake Me Out creates indulgent desserts with a touch of modern elegance. More than just a dessert shop, it offers a unique, sensory escape for those who value quality, creativity, and a share-worthy ambiance. With meticulous attention to detail in sourcing, baking, and service, Bake Me Out is redefining what a cookie and coffee experience can be. <br> <br> Role Description <br> <br>This is a full-time, on-site Barista role based in Beirut. As a Barista at Bake Me Out, your responsibilities will include preparing and serving high-quality coffee beverages, providing excellent customer service, and maintaining a clean and organized workspace. You will also assist with food preparation, ensure adherence to quality standards, and contribute to the warm and welcoming atmosphere that defines Bake Me Out. <br> <br> Qualifications <br> <br>Barista skills, including knowledge of coffee preparation, brewing techniques, and operation of coffee equipment <br>Customer Service and Interpersonal skills to provide an exceptional guest experience and build rapport with customers <br>Food Preparation skills to assist with creating dessert items and light food offerings <br>Strong Communication skills to effectively interact with customers and team members <br>Ability to work in a fast-paced environment while maintaining attention to detail <br>Previous experience in a café or food service setting is preferred but not required <br>Passion for coffee, desserts, and delivering memorable customer experiences

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Aspire Software is looking for a AI Developer to join our team in Lebanon.<br> Here is a little window into our company: Aspire Software operates and manages wholly owned software companies, providing mission-critical solutions across multiple verticals.<br> By implementing industry best practices, Aspire delivers a time sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.<br> Software Engineer (Backend) We're hiring a Backend Software Engineer to design, build, and maintain the server-side systems that power our products.<br> You'll own APIs, services, and data layers—writing clean, reliable code and shipping features that scale.<br> We embrace modern AI-assisted development tools to work faster and smarter, and you'll be encouraged to use them.<br> Responsibilities Design, build, and maintain backend services, APIs, and databases Write clean, testable, well-documented code Optimize applications for performance, scalability, and reliability Collaborate with frontend engineers, product, and design to deliver features Participate in code reviews, architecture discussions, and on-call rotations as needed Strong programming skills in one or more backend languages (e.<br>g. Python, Go, Java, Node.<br>js) Experience designing and building RESTful or GraphQL APIs Solid understanding of databases (SQL and/or NoSQL) and data modeling Familiarity with version control, testing, and CI/CD practices Comfortable using AI-assisted development tools (e.<br>g. GitHub Copilot, Claude) to boost productivity Nice to Have Experience with cloud platforms (AWS, GCP, or Azure) Knowledge of containerization and orchestration (Docker, Kubernetes) Familiarity with microservices architecture</span> </div>

<p>The HVAC Technician is responsible for installing, inspecting, maintaining, troubleshooting, and repairing heating, ventilation, air conditioning, and refrigeration systems. The role ensures that all HVAC equipment operates efficiently, safely, and in accordance with company and manufacturer standards.</p><p>Key Responsibilities:</p><ul><li>Install and commission air conditioning, ventilation, and refrigeration systems.</li><li>Perform preventive and corrective maintenance on HVAC equipment.</li><li>Diagnose and troubleshoot mechanical and electrical faults.</li><li>Inspect HVAC systems to ensure efficient and safe operation.</li><li>Service equipment such as split units, central air-conditioning systems, chillers, AHUs, FCUs, ventilation systems, and refrigeration units, depending on the facility.</li><li>Maintain records of inspections, repairs, maintenance activities, and spare parts used.</li></ul><p><strong>Desired Candidate Profile</strong></p><p>Qualifications:</p><ul><li>Technical diploma or certification in HVAC, Refrigeration, Mechanical Engineering, or a related field.</li><li>Minimum 5 7 years of practical experience in HVAC installation and maintenance.</li><li>Ability to read technical drawings, wiring diagrams, and equipment manuals.</li><li>Detail oriented.</li></ul>

<p>SOLARCARE is a leading provider of professional solar systems design &amp; engineering, build and maintenance services. This is a full-time on-site role for a Field Service Engineer located in Beirut. The Field Service Engineer will be responsible for the safe operation of our solar panel cleaning robots, conducting preventive maintenance works on solar energy installations and performing system testing.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Engineering degree in electrical/mechanical or related field</li><li>Ability to learn and perform robotic cleaning of solar panels</li><li>Experience in solar energy system maintenance or related field is a plus</li><li>Understanding of electrical wiring, inverters, and solar energy systems is a plus.</li><li>Certification in solar PV installation and maintenance is a plus.</li><li>Ability to read and interpret technical drawings (Typically SLD)</li><li>Ability to work independently and as part of a team</li><li>Strong attention to details and a safety-first mindset</li><li>Ability to drive manual vehicles (Valid driver s license)</li><li>Good knowledge in English</li></ul>

<p><h4>Aspire Software Company Overview</h4> <p>Aspire Software is looking for a junior software developer to join our team in Lebanon.</p> <p>Aspire Software operates and manages wholly owned software companies, providing mission-critical solutions across multiple verticals. By implementing industry best practices, Aspire delivers a time-sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.</p> <h4>Role Overview</h4> <p>We’re hiring a voice QA & automation analyst — open to interns, fresh graduates, or early career candidates who are excited to get their hands dirty with real AI systems. You’ll listen to AI-to-guest calls, identify what’s working and what isn’t, and build automated pipelines that turn those findings into live KPIs. You don’t need industry experience — you need curiosity, coding ability, and a sharp eye for detail. This is a rare chance to do meaningful work on frontier voice AI from day one.</p></p><p></p>

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Aspire Software is looking for a Junior Software Developer to join our team in Lebanon.<br> Here is a little window into our company: Aspire Software operates and manages wholly owned software companies, providing mission-critical solutions across multiple verticals.<br> By implementing industry best practices, Aspire delivers a time sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.<br> Role Overview We’re hiring a Voice QA &amp; Automation Analyst — open to interns, fresh graduates, or earlycareer candidates who are excited to get their hands dirty with real AI systems.<br> You’ll listen to AI to-guest calls, identify what’s working and what isn’t, and build automated pipelines that turn those findings into live KPIs.<br> You don’t need industry experience — you need curiosity, coding ability, and a sharp eye for detail.<br> This is a rare chance to do meaningful work on frontier voice AI from day one.<br></span> </div>

<p><h4>Description</h4> <p>Aspire Software is looking for a junior software developer to join our team in Lebanon.</p> <p>Here is a little window into our company: Aspire Software operates and manages wholly owned software companies, providing mission-critical solutions across multiple verticals. By implementing industry best practices, Aspire delivers a time sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.</p> <h4>Role overview</h4> <p>We’re hiring a voice QA & automation analyst — open to interns, fresh graduates, or early-career candidates who are excited to get their hands dirty with real AI systems. You’ll listen to AI-to-guest calls, identify what’s working and what isn’t, and build automated pipelines that turn those findings into live KPIs. You don’t need industry experience — you need curiosity, coding ability, and a sharp eye for detail. This is a rare chance to do meaningful work on frontier voice AI from day one.</p></p><p></p>

<section><p class="heading jdMain">Job Description</p><p class="heading">Roles &amp; Responsibilities</p><div class="paragraph"><p>This is a full-time, on-site Barista role based in Beirut. As a Barista at Bake Me Out, your responsibilities will include preparing and serving high-quality coffee beverages, providing excellent customer service, and maintaining a clean and organized workspace. You will also assist with food preparation, ensure adherence to quality standards, and contribute to the warm and welcoming atmosphere that defines Bake Me Out.</p></div></section><section><p class="heading">Desired Candidate Profile</p><p class="paragraph"></p><p>Barista skills, including knowledge of coffee preparation, brewing techniques, and operation of coffee equipment</p><p>Customer Service and Interpersonal skills to provide an exceptional guest experience and build rapport with customers</p><p>Food Preparation skills to assist with creating dessert items and light food offerings</p><p>Strong Communication skills to effectively interact with customers and team members</p><p>Ability to work in a fast-paced environment while maintaining attention to detail</p><p>Previous experience in a caf or food service setting is preferred but not required</p><p>Passion for coffee, desserts, and delivering memorable customer experiences</p><p></p></section>

<p><h4>Position summary</h4> <p>Patrol all areas of the property; assist guests with room access. Monitor closed circuit televisions, perimeter alarm system, duress alarms, and fire life safety system. Lock property entrances when required. Conduct daily physical hazard inspections. Respond to accidents, contact EMS or administer first aid/CPR as required. Assist guests/employees during emergency situations. Notify appropriate individuals in the event of accidents, attacks, or other incidents. Defuse guest/employee disturbances. Call for outside assistance if necessary. Complete incident reports to document all security/loss prevention related incidents. Handle all interruptions and complaints. Resolve safety hazard situations. Escort any unwelcome persons from the property without interrupting the orderly flow of property operation. Report to scenes of vehicle accidents/thefts. Call for assistance using proper code responses. Complete a loss prevention shift summary/daily activity report. Maintain confidentiality of all security/loss prevention and property reports/documents; release information only to authorized individuals. Conduct investigations and gather evidence. Conduct interviews with relevant parties.</p> <p></p><p></p>

<p>Job Type: Full-Time | On-Site Industry: Food Distribution Reports to: Management / Administration Department Position Overview The Administrative Assistant will support the smooth daily operation of the company by managing administrative processes, documentation, coordination, and communication across departments. The role is well suited to a highly organized and service-oriented professional who can maintain accurate records, follow up on priorities, and support management, finance, warehouse, logistics, and HR teams in a fast-paced food distribution environment. Key Responsibilities 1. Office Administration &amp; Documentation Handle incoming calls, emails, correspondence, filing, scanning, photocopying, and general office administration. Maintain organized and up-to-date physical and electronic records, files, databases, and archives. Draft routine letters, internal communications, reports, forms, and administrative documents. Monitor administrative deadlines, document expiries, renewals, and follow-up actions. Coordinate meetings, interviews, internal training sessions, and departmental communications as required. Maintain office supplies and coordinate routine administrative requirements with suppliers and service providers. 2. HR &amp; Employee Administration Support Maintain employee files, contact details, attendance records, leave documentation, and other administrative records. Support recruitment coordination, including receiving CVs, scheduling interviews, and preparing candidate documentation. Assist with new-employee onboarding, collection of required documents, and preparation of orientation materials. Support the preparation and submission of NSSF and other employee-related administrative documents, as required. Coordinate travel, accommodation, and local arrangements for employees, visitors, or operational teams when needed. 3. Finance &amp; Procurement Support Receive, organize, and follow up on supplier invoices, expense claims, payment requests, and supporting documentation. Coordinate with the Finance Department to ensure documents are complete and submitted on time for approval and payment. Maintain petty cash, expense logs, purchase-related documentation, and basic tracking sheets. Assist with the preparation of purchase orders, supplier files, and administrative documentation related to procurement activities. Support the collection and organization of documents required for monthly closing, audits, or internal reporting. 4. Operational &amp; Cross-Functional Coordination Liaise with warehouse, logistics, sales, procurement, finance, and HR teams to ensure accurate document flow and timely follow-up. Support the preparation, filing, and circulation of delivery-related, stock-related, and supplier documentation. Assist in maintaining documentation required for food safety, quality, regulatory, and operational compliance. Coordinate administrative follow-up for licenses, insurance policies, contracts, and other company records, under management direction. Support internal events, exhibitions, tenders, client documentation, or special projects when required. The Role s Impact Ensures efficient administrative coordination across a dynamic food distribution operation. Supports accurate documentation, timely follow-up, and smoother communication between departments. Contributes to stronger employee administration, finance support, and operational compliance. Offers a solid opportunity to grow within a structured and fast-moving business environment.</p><p><strong>Desired Candidate Profile</strong></p><ul><li>Diploma, bachelor s degree, or equivalent practical experience in Business Administration, Office Management, HR, Accounting, or a related field.</li><li>Proven experience in an administrative assistant, office coordinator, receptionist, or similar support role.</li><li>Strong organizational and time-management skills, with the ability to manage multiple tasks accurately.</li><li>Good command of Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.</li><li>Strong written and verbal communication skills in Arabic and English; French is an advantage.</li><li>Previous exposure to HR administration, invoice handling, procurement support, or document control is preferred.</li><li>Experience in food distribution, FMCG, logistics, retail, or a fast-paced operational environment is an advantage.</li><li>Highly organized, detail-oriented, and dependable.</li><li>Professional, discreet, and able to handle confidential information appropriately.</li><li>Proactive and comfortable following up with different departments and external parties.</li><li>Service-oriented, adaptable, and able to work independently while contributing effectively within a team.</li><li>Able to remain composed and efficient when handling multiple priorities and deadlines.</li></ul>

Handle purchasing activities from local and foreign suppliers and ensure that purchased items are both cost-efficient and of high quality. <br>- Maintain positive and efficient supplier relations <br>- Research and evaluate prospective suppliers <br>- Evaluate supply options and review available records <br>- Plan for the timely purchase of products, services and supplies according to the company’s needs <br> - Receive all purchasing needs and requests from the different departments of the company <br>- Collaborate with key internal stakeholders to ensure clarity of the specifications and expectations <br>- Negotiate purchase terms and conditions with suppliers to optimize the transactions <br>- Follow up on orders and ensure timely delivery <br>- Check that all purchases comply with department’s requests and company’s standards <br>- Issue and maintain accurate purchase records and reports including cost analysis, tracking of the purchasing operation and supplier information <br>- Coordinate with inventory control to determine and monitor inventory needs <br>- Report regularly to supervisor on execution challenges, supplier’s service, market indicators, etc

Personal Assistant / Executive Assistant <br> <br>Location: Lebanon <br> <br>Role Overview: <br>We are seeking a highly organized Executive Assistant to provide high-level administrative support to our executive team and ensure the smooth operation of the corporate office. <br> <br>Key Responsibilities: <br> <br> Manage complex calendars, schedule executive meetings, and coordinate international travel arrangements. <br> <br> Prepare presentations, reports, and internal communications on behalf of executives. <br> <br> Screen calls, manage correspondence, and handle confidential information with discretion. <br> <br> Organize corporate events and assist with high-priority administrative tasks. <br> <br>Qualifications: <br> <br> Proven experience as an Executive Assistant or Personal Assistant to senior management. <br> <br> Excellent written and verbal communication skills in English, French and Arabic. <br> <br> High proficiency in MS Office, strong time-management skills, and absolute confidentiality. <br> <br>Submit your application directly through this job posting <br>or Email: Send your CV to careers@i-cc.co <br>or WhatsApp: Send your CV to +961 71224727

We are looking for a responsible Receptionist to perform a variety of administrative and clerical tasks. <br> <br>Main tasks and responsibilities <br>• Respond to telephone calls and enquiries courteously <br>• Meet and greet visitors and clients in a pleasant, professional, and courteous manner <br>• Convey visitor arrival promptly to the appropriate individual <br>• Relate courteously with visitors and provide the appropriate welcome to the client to ensure a positive customer service experience <br>• Provide general administrative support to the management and team members <br>• Arrange meetings relating to the core operation of the company <br>• Ensure the smooth running of the organization on a day-to-day basis and as required <br>• Ensure the tidiness of the office and meeting rooms at all time <br>• Develop and maintain a filing system <br> <br>Education and Experience <br>• Any certificate related <br>• 1 previous year of experience as a Receptionist <br>• Proficient in Microsoft Excel and Word <br>• Fast learner with the ability to work under pressure and take quick action

<h2 class="h5">Job description</h2> <div class="t-break" data-jb-field="description"> <span>Aspire Software is looking for an Implementation Specialist - to join our team in Lebanon.<br> Here is a little window into our company: Aspire Software operates and manages wholly owned software companies, providing mission-critical solutions across multiple verticals.<br> By implementing industry best practices, Aspire delivers a time sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.<br> About the Role We are looking for a highly motivated and detail-oriented Implementation Specialist to join our team.<br> In this role, you will own the customer relationship during the implementation phase, working closely with customers and internal teams to ensure a seamless onboarding experience and a successful transition into our platform.<br> This position will be instrumental in supporting customer software migrations and the onboarding of new customers, ensuring implementations are delivered efficiently and to a high standard.<br> You will be responsible for assisting with contract creation, customizing agreements, managing technical integrations, and resolving implementation-related challenges, while maintaining a strong focus on service quality throughout the process.<br> 1–3 years of experience in a technical, data-focused, or implementation-related role (or equivalent internship/academic experience) Strong attention to detail and commitment to data accuracy Comfort working with databases, including writing and executing SQL queries Experience working with structured data formats (CSV, Excel, JSON, etc.<br>) Ability to follow and improve repeatable processes with consistency Strong problem-solving skills and ability to investigate data issues independently Clear written and verbal communication skills Ability to manage multiple onboarding projects and tasks simultaneously</span> </div>